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Home My WebLink About10-04-2016 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida October 4,2016 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes for the Tentative and Final Budget Public Hearings held September 12 and 21, 2016, and the Regular Commission Meeting held September 20, 2016. (City Clerk Sibbitt) 2. Approval of a New Appointment to the Code Enforcement Board (3-year term). (City Clerk Sibbitt) The Code Enforcement Board was created by Ordinance No. 741 on June 16, 1981. The purpose of this Board is to review infractions of the City technical Codes,negotiate compliance and impose fines for failure to comply. The Code Enforcement Board is to have seven (7) regular members and two (2)alternate members,all with a three-year term. Currently,the Board has seven(7)regular members and zero (0) alternate members. An application has been received by Bradley Lomneck, who has shown an interest in being appointed to the Code Enforcement Board as an alternate member, for a term ending June 2019. At this time,there are no other applications on file for this Board. 3. Approval to Award Bid #B16-06 Downtown & West Sanitary Transmission Project to SanPik, Inc., (North of Silver Star Phase). (Purchasing Agent Tolbert) In conformance with the policies and procedures of the City of Ocoee (City) and Florida Statutes, bids were solicited from qualified contractors to construct the Downtown & West Sanitary Transmission project (North of Silver Star Phase). All work for the project shall be constructed in accordance with the drawings and specifications prepared by both BFA Environmental Consultants and the City of Ocoee Utilities Department. The project will be awarded and constructed, in conformance with the plans, specifications, and City of Ocoee Engineering Standards Manual. Bids shall be deemed to include all items necessary for the furnishing, delivering, and installing of all materials, equipment, incidentals, and services, including all labor for the work. The work shall be for the Base Bid only. The paving and resurfacing of Wurst Road is included in the FY 2017 budget as part of the Public Works annual asphalt paving. Regular City Commission October 4, 2016 The bid was publicly advertised on July 10, 2016, and opened on August 24, 2016. A pre-bid conference was held on August 2, 2016. The City received five(5)bids for this project,with one(1) bid considered non-responsive due to numerous irreconcilable mathematical errors. The remaining four (4) base bids ranged from $2,874,443.00 to $5,988,049.60. The Utilities and Finance departments reviewed the bids, and all but one were considered responsive. Staff recommends awarding the base bid only to SanPik, Inc., as the most responsive and responsible bidder in the base bid amount of$2,874,443.00. 4. Approval to Utilize (Piggyback) Utility Solutions of America, Inc., Contract with the City of Callaway, Florida for Citywide Meter Change Out Project Installations and Labor. (Utilities Director Smith) The Fiscal Year 2017 approved budget includes the "FlexNet Citywide Meter Change Out" Project (Change Out Project) through which approximately 9,000 meter configurations will be upgraded to smart meters on the FlexNet Advanced Metering Infrastructure(AMI)system. Roughly 7,000 meters along with their MXUs(radio unit)require full replacement,and just the MXUs of 2,000 meters need to be replaced. The work will also require changing out old brass fittings found to have deteriorated, and upgrading an estimated 1,500 meters with dual check valves. Once the new meter configuration has been physically installed,the meter output must be integrated onto the FlexNet system and linked to the City's financial (billing) system. To accomplish the citywide upgrade,the meters, MXUs, and brass will be purchased from HD Supply, and the installation shall be performed by Utility Solutions of America, Inc., (USA). In addition to supplying the materials, HD Supply will provide management, observation and administrative oversight services for the Change Out Project. Meters, MXUs, brass, and small incidentals will be purchased through HD Supply's Strategic Utility Materials Agreement N01677 with Punta Gorda, to which the City became a party on October 5, 2010. The agreement is set to expire March 20, 2017, which may require further action. The estimated material cost from HD Supply is $1,969,503. The oversight service (not-to-exceed $18,000), while not included in the Punta Gorda agreement, is recommended by staff to be retained due to HD Supply's understanding of the system and the magnitude of the work. USA affords support to utility providers by performing mass meter installations and upgrades nationwide; and has a current contract ("RFP Meter Install 2015") with the City of Callaway, Florida, its scope of work similar to the Change Out Project. USA intends to extend the terms and conditions of their Callaway contract to the City, and staff is recommending the use of the contract. Winter Garden is also currently utilizing the same contract for a smaller-scale meter replacement project. The estimated labor cost from USA is $395,797. The project cost totals $2,365,300, which covers unforeseen incidentals. G. PUBLIC HEARING - None H. REGULAR AGENDA 5. Prioritization of Projects to be Funded Via General Fund Bond Issue. (Assistant City Manager Shadrix) During the August 15,2016, Budget Work Session,the City Commission directed staff by consensus to proceed with following up the utilities bond issue with a bond issue for general fund capital projects. The workshop highlighted the project list defined by the Downtown Master Plan prepared by GAI Consultants, Inc.; and following the review of the projects, the Commission directed staff to bring back the list for ranking following adoption of the City's budget. The adopted Fiscal Year 2016-2017 budget includes funds budgeted for a debt service payment that will support a general fund bond issue of up to twenty-five million dollars. Staff will present the final Downtown Master Plan project list, as well as other capital projects identified by the City Commission, for consideration of funding as part of the bond issue. 2IPage Regular City Commission October 4,2016 I. STAFF ACTION ITEMS J. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 3IPage