The URL can be used to link to this page

Home My WebLink AboutItem # 04 Growth Mgmt. Services Work Order AGENDA ITEM COVER SHEET Contact Name: Contact Number: Meeting Date: November 7, 2006 Item # 4 ~ Reviewed By: ~ IdJ Catherine Armstron Department Director:. ~ ~ 407 -905-3100/1020 City Manager: . W r~ _ Subject: Growth Management Services Work Order - Renaissance Planning Group (RPG), Inc. Background Summary: 2005/2006 Growth Management Act amendments have required that local governments create a transportation proportionate fair-share ordinance in addition to updating the Comprehensive Plan's Capital Improvements Element (CIE). The Community Development Department is requesting that Renaissance Planning Group (RPG), Inc., the City's transportation continuing service provider, provide additional services to help finalize these documents to ensure they are properly processed with the Florida Department of Community Affairs (DCA). A cost estimate and description of the tasks is included below: TASK DESCRIPTION COST ESTIMATE NUMBER (NOT TO EXCEED) I Continuing Growth Management and $7,452 Technical Support a. Proportionate Share Ordinance b. Capital Improvement Element update c. Respond to DCA com ments/recommendati ons 2 Meeting and Public Hearings $9, I 80 a. Coordination Meetings b. Public Meetings/hearings Total: $16,632 RPG's services will be paid under "Professional Services" in the newly adopted Fiscal Year 06/07 Community Development Department budget. There are adequate funds in the account programmed for this work. Issue: Should the Mayor and City Commissioners approve a Growth Management Services Work Order to allow Renaissance Planning Group (RPG), Inc. to provide additional growth management services to the Community Development Department? Recommendation: Staff recommends that the Mayor and City Commissioners approve a Growth Management Services Work Order to allow Renaissance Planning Group (RPG), Inc. to provide additional growth management services to the Community Development Department. Attachments: Growth Management Staff Support Scope of Services, Renaissance Planning Group, Inc., dated October 19, 2006 Financial Impact: This amount necessary for the work under the scope of services will be allocated under Account 001-515-00-3128, line item Professional Servies/Other which is budgeted for a total amount of 107,500.00. Type of Item: (please mark with an "x'j Public Hearing _ Ordinance First Reading Ordinance Second Reading Resolution X Commission Approval Discussion & Direction For Clerk's Deat Use: _ Consent Agenda Public Hearing _ Regular Agenda _ Original DocumenUContract Attached for Execution by City Clerk _ Original DocumenUContract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) N/A N/A N/A 2 RENAISSANCE PLANNING GROUP CITY OF OCOEE GROWTH MANAGEMENT STAFF SUPPORT SCOPE OF SERVICES October 19,2006 INTRODUCTION With new state growth management requirements and the departure of transportation planning staff, the City of Ocoee needs additional continuing staff support from its on-call transportation planning consultant for various activities. To meet these requirements and the increasing staff workload, Renaissance Planning Group (the consultant) will complete the following tasks. TASK 1 - CONTINUING GROWTH MANAGEMENT & TECHNICAL SUPPORT This task entails continuing staff support for the drafting of the transportation proportionate fair-share ordinance, along with updating the City's Capital Improvement Element (CIE) of the comprehensive plan for transportation improvements. In general, the consultant will assist the City in ensuring Chapter 163 requirements are met per the 2005 and 2006 Growth Management Act amendments, and preparing a transmittal package for adoption by the City Commission for the Department of Community Affairs. The consultant will assist City staff in responding to any objectives, recommendations and comments issued by DCA based on the City's transmittal documents. This task will be completed on a time & materials basis for a not to exceed amount of $7,452. TASK 2 - COORDINATION MEETINGS AND PUBLIC HEARINGS In this task, the consultant will participate in coordination meetings as needed with City staff to resolve technical and policy issues, develop strategy and refine work products. The cost estimate assumes up to three (2) coordination meetings 1 RENAISSANCE PLANNING GROUP per month. In addition, this task includes up to two (2) public meetings and/or hearings for transmittal or adoption of ordinances to comply with growth management requirements. All work will be completed on a time and materials basis, reflecting actual costs incurred. This task will be completed on a time & materials basis for a not to exceed amount of $9,180. SCHEDULE The schedule for this assignment is open-ended given the continuing nature of the transportation planning support, but most of the work will be completed by April 2007. BUDGET The attached spreadsheet (Attachment A) identifies the person-hours by task and proposed cost for this assignment, inclusive of labor and direct expenses. The consultant will prepare a monthly progress report accompanied by a time and materials invoice showing hours and expenses charged, which will reflect approved rates. 2 - Renaissance Planning Group 10/30/2006 CITY OF OCOEE GROWTH MANAGEMENT STAFF SUPPORT Date: Project Mgr. Proiect No: 10119/06 NML City of Ocoee Person WB NL TW AH Title Principal Planner Tech Clerical Total Labor Dired Total Rate $ 15'9:00 '$ '90.00 $ 60.00 $ 50.00~ nours Cost Cost Cost Task 1. Continuing Growth Mgmt & Technical Support S 7,452 Proportionate share ordinance support/transmittal 2 8 4 14 $ 1,238 S $ 1,238 Capital Improvement Element update and transmittal 4 24 12 4 44 $ 3,716 $ 30 $ 3,746 Respond to DCA comments/recommendations 2 16 8 4 30 $ 2,438 $ 30 $ 2,468 2. Meetings and Public Hearings S 9,180 Coordination meetings (up to 2 per month/6 months) 8 48 56 $ 5,592 $ 216 $ 5,808 Public meetings/hearings (up to 2) 12 16 28 $ 3,348 $ 24 S 3,372 0 $ $ $ Total Hours: 2~1 II~I 20 12 172 Unloaded Labor $: $ 4,452 $ 10,080 S 1,200 S 600 16,332 S 16,332 S 300 S 16,632 Direct Expen.w!s Unib" Rute Totul Overhead: $ Air Travel 0 $ $ Subtotal: $ 16,332 Auto Travel (30 miles @ AO/mile) 20 $ 12.00 $ 240 Fee: $ - Per Diem 0 $ $ Total Labor: $ 16,332 Photocopies 0 $ 0.10 $ Mailing/Delivery 2 $ 30.00 $ 60 Other 0 $ $ Direct Expenses: $ 300 Total $ 300 Subconsultants: $ Total Expenses: $ 300 Suhcon.'lultants N/A $ N/A $ Total: $ Total Cost: $ 16,632