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Home My WebLink AboutItem # 05 Change Order No. 4 - Public Works Bldg. AGENDA ITEM COVER SHEET Meeting Date: November 7, 2006 Item # 5 Contact Name: Contact Number: Steve Krug 6002 Reviewed By: Department Director: City Manager: Subject: Change Order #4 to. Britt Construction for Public Works Building Background Summary: This Change Order #4 in the amount of $11,871.44, is for the addition of items not included in the original bid which includes (1) completion of wet tap, underground work and back flow preventor for the fire protection service connection per State Fire Codes and (2) additional electrical and plumbing required to revise the ice machine location. These two changes include 32 additional calendar days to the contract for completion. In addition the contractor requested in a letter that the City grant them an open number of days for completion of the facility. Staff is recommending that we grant them 21 extra days and ask them to submit for more days at a later date if it becomes necessary. Total number of calendar days added to the project with Change Order #4 is 53 days. With the funds remaining for the Public Works Facility budget of $2,795.12 it is necessary to seek additional funding in the amount of $9,076.32. Staff is proposing that the $10,000 budgeted for the gate system revision at Public Works be utilized for this purpose as the gate item will be included in a future security access plan at the Public Works Complex being reviewed by the Police Department for a standard City wide implementation. This project is budgeted in the Public Works Departments Maintenance Operations Division in line item 001-519-00-6302. Issue: Should the City Commission approve Change Order #4 to Britt Construction, Inc. in the amount of $11,871.44 for the Public Works Building and authorize the funding be taken from the Public Works gate project in line item 001-519-00- 6302. Recommendations Staff recommends City Commission approve Change Order #4 to Britt Construction, Inc. for $11,871.44, allow the additions of 53 calendar day time extension, approve there-appropriation ofthe funding in line item 001-519-00-6302, and authorize the Mayor and City Clerk to execute the Change Order. Attachments: Change Order Form, Britt Construction Change Order Info Financial Impact: Funds are available from the budgeted project funds for the Public Works Facility with additional funds in the amount of$9,076.32 from the Gate System at Public Works Facility in line item 001-519-00-6302. Type of Item: o o o o [8] o Public Hearing Ordinance First Reading Ordinance First Reading Resolution Commission Approval Discussion & Direction For Clerk's Deof Use: [8] Consent Agenda o Public Hearing o Regular Agenda [8J Original Document/Contract Attached for Execution by City Clerk o Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. ~ ~ ff Reviewed by ( ) D N/A rg) N/A D N/A CITY OF OCOEE Department of Public Works 301 Maguire Road Ocoee, Florida 34761-2258 CHANGE ORDER NO. #4 CITY OF OCOEE Public Works Pre-Engineered Building BID # B05-09R CONTRACTOR: Britt Construction, Inc. AGREEMENT DATE: November 1, 2005 The following changes are hereby made to the CONTRACT DOCUMENTS. Original contract amount $ 876,142.00 Current contract adjusted by previous change order $ 903,438.77 Net Increase Resulting from this change order $ 11,871.44 The current contract amount including this change order $915,310.21 ORIGINAL CONTRACT TIME: 180 calendar days from notice-to-proceed date of January 2, 2006 Original completion date June 30, 2006 CONTRACT TIME EXTENTION: Net 52 calendar days increase for Change Order #1 New completion date: August 21, 2006 Net 21 calendar days increase for Change Order #2 New completion date: September 11, 2006 Net 5 calendar days increase for Change Order #3 New completion date: September 16, 2006 Net 53 calendar days increase for Change Order #4 New completion date: November 7, 2006 SCOPE OF WORK FOR CHANGE ORDER #4 This Change Order #4 in the amount of $11,871.44, is for the addition of items not included in the original bid which includes (1) completion of wet tap and underground work for sanitary sewer connections and (2) additional electrical to change from supply line in Men’s restroom to ice machine location. These two changes include 32 additional calendar days to the contract for completion. In addition the contractor requested in a letter that the City grant them an open number of days for completion of the facility. Staff is recommending that we grant them 21 extra days and ask them to submit for more days at a later date if it becomes necessary. Total number of calendar days added to the project with Change Order #4 is 53 days. APPROVAL AND CHANGE AUTHORIZATION This proposed change to the Contract is to be approved by the Ocoee City Commission. Acknowledgements : The aforementioned change, and work affected thereby, is subject to all provisions of the original contract not specifically changed by this Change Order; and, It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original contract other than matters expressly provided herein. CONTRACTOR acknowledges, by its execution and acceptance of this Change Order, that the adjustments in contract amount and time shown hereon constitute full and complete compensation and satisfaction for all costs and modifications of performance time incurred by the CONTRACTOR as a result of this Change Order. No other claim for increased costs of performance or modifications of time will be granted by the OWNER for the Work covered by this Change Order. The CONTRACTOR hereby waives and releases any further claims for cost or time against the OWNER arising from or relating to the matters or Work set forth or contemplated by this Change Order. APPROVED BY: ACCEPTED BY: CITY OF OCOEE, FLORIDA BRITT CONSTRUCTION, INC. By: By: S. Scott Vandergrift, Mayor Signature Date: Name: Title: Date: ATTEST: Beth Eickenberry, City Clerk (SEAL) FOR USE AND RELIANCE ONLY BY THE APPROVED BY THE OCOEE CITY CITY OF OCOEE, APPROVED AS TO FORM COMMISSION IN A MEETING HELD ON AND LEGALITY THIS DAY OF , 2006 UNDER , 2006. AGENDA ITEM NO. . FOLEY & LARDNER LLP By: City Attorney britt construction inc. cbc034413 post office box 651 - oakland, f10rida 34760-0651 phone 407-877-0000 fax 407-877-0014 16 October 2006 City of Dcoee 150 North Lakeshore Drive Dcoee, Florida 34.761 Reference: City of Ocoee - #B05-09R The following are completion of Wet Tap - Underground Work (see below) (COP #13) Gentlemen: We are pleased to offer a proposal for Equitable Adjustment in accordance with section 01035 of the contract documents. The following is a recapitulation of the costs associated with this work. Applicable detail and/or subcontractor proposal is.attached (when applicable). Underground Work-Davy Fire 10,700.00 749.00 G.C. Overhead & Profit 7% Total Change 11,449.00 We request an additional amount of time (~c) days. Should you have any questions, please do not hesitate to call me. Respectfully Yours, BRIT~NSTRUCTION, INC. 4,L-~ Steve Brown Vice President Attachment( s): Fax Copy: Disk File: Detail Sheets N/A \ \proiects\OcoeeROC\CDPs\cop13.doc FRO'1 : DAVY F J RE PROTECT J ON J NC FAX NO. : 407 679 1733 Oct. 27 2006 10:10AM P2 D. V, FIRE PROTECTION,INC. ~ . , P.O. 80X 880490 ORLANDO. FLORIDA 32_ (401) $1N332 FAX (407) 678-1733 Proposal October 27, 2006 Page 1 Of 1. Proposal Submitted -1'0 City ofOcoec 301 Maguire Road Ocoee, Florida 34761 Work. To Be Performed A.t Ocoee Public Worb Building Attn: Terry Reed Phone: 407.905-3170 Fax: 401-905.)116 We hereby propose tofumish the tabor and materials necessary for the completion of: Wet tap existing 8" PVC underground water main that is approximately 35 LF from buUdin.g. 'nstall a new 4" Double detector check with tamper switches also one rough brass 4"x21l2"x2112" fire Department connection mounted on discharge side of backflow prevcotor. Tic into existing 4" stub out from building. Shop drawings to be submitted to the city ofOc:oee for approval. Our price for this work will be: TEN THOUSAND SEVEN HUNDRED DOLLARS ($10,7..00) . .EJduiOns from 01lr work wiD be: ReJDoval or replacement of existing sidewalk. Accepted 8y:.~.__.. Respectfully Submitted ~ ~Rt4~ .~. Tom Wingntl:~ Name: 'Title : britt construction inc. cbc034413 post office box 651 - oakland, f10rida 34760-0651 phone 407-877-0000 fax 407-877-0014 25 October 2006 City of Ocoee 150 North Lakeshore Drive Deoee, Florida 34761 Reference: City of Ocoee - #BOS-09R The following is a change for supplying ~ine from Men's bathroom to new location for ice machine (See below) (COP #15) Gentlemen: We are pleased to ofter a proposal for Equitable Adjustment in accordance with section 01035 of th,e contract documents. The following is a recapitulation of the costs associated with this work. Applicable detail and/or subcontractor proposal is attached (when applicable). Supplying new line (Ross) 394.80 G. C. Overhead & Profit 7%. 27.64 Total Change 422.44 We request an additional amount of time ( '2....) days. Should you have any questions, please do not hesitate to call me. Respectfully Yours, Steve Brown Vice President Attachment( s): Fax Copy: Disk File: Detail Sheets N/A - \ \proiects\OcoeeROC\COPs\cop 15.doc brittconstruction inc. cbc034413 post office box 651 . oakland, florida 34760-0651 phone 407.877.0000 fax 407.877.0014 October 16, 2006 City of Ocoee 150 North Lakeshore Drive Ocoee, Fl. 34761 Re: Additional Days - B05-09R To the City of Ocoee: Please be advised that as of October 11, 2006 we are delayed by the City of Ocoee. Weare requesting additional days to be granted to our contract and the reasons are as follows: · Lift Station · Back-Flo Preventer · Electrical Conduit not inspected under the asphalt Please let us know in writing that these additional days will be granted. Also keep in mind that this request has no monetary amount, just days. Sincerely, Britt Construction, Inc. Steve Brown Vice President