HomeMy WebLinkAboutItem # 06 Amendment to JPA# ANR90
AGENDA ITEM COVER SHEET
Meeting Date: November 7,2006
Item # cO
Contact Name:
Contact Number:
T onya Elliott
6003
Reviewed By:
Department Director:
City Manager:
Subject: Authorize. the Mayor to Execute An Amendment With the. Florida Department of
Transportation for JPA #ANR90 for Silver star Road Landscaping Enhancements.
Background Summary:
The City was very fortunate to receive grant funding for landscaping upgrades and improvements to
Silver Star Road in the amount of $250,000 from the Florida Department of Transportation (FOOT)
in October of 2004. Staff reviewed the entire City landscaping program for continuity of design and
installation during FY 2005-2006. This review extended the project duration requiring the City to
amend the Joint Planning Agreement with the FOOT for Contract # ANR90. The amendment
extends the grant funding usage deadline until March 1, 2007; and provides for the utilization of
grant funding for irrigation installation and improvements for the area. The amended JPA was
executed and forwarded from the FOOT in response to a request from city staff to extend the grant
funding deadline, as well as FOOT staff clarification on the usage of funds for irrigation purposes
and for contractual installation of plant materials. The FOOT is requesting three (3) signed originals
be returned to their attention for execution.
Issue:
Should the Mayor and Commission authorize the Mayor to execute the amendment to the Joint
Planning Agreement #ANR90 with the Florida Department of Transportation?
Recommendations
Staff respectfully recommends that the Mayor be authorized to execute this agreement as it is in the
best interest of the city to do so.
Attachments:
JPA Aqreement: Amendment; Staff Letter ReQuestinq Grant Extension and Clarification
Type of Item:
o Public Hearing
o Ordinance First Reading
o Ordinance First Reading
o Resolution
IZJ Commission Approval
o Discussion & Direction
For Clerk's Deaf Use:
IZJ Consent Agenda
o Public Hearing
o Regular Agenda
[8] Original Document/Contract Attached for Execution by City Clerk
o Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
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Florida Department of Transportatioij:-',SCJJiJi!--~L
JEB BUSH
GOVERNOR
719 South Woodland Boulevard
Deland, Fl 32720-6800
DENVER J. STUTLER, JR.
SECRETARY
October 20,2006
Mr. Steven C. Krug, P.E.
Public Works Director
City of Ocoee
301 Maguire Road
Ocoee, Florida 34761
Re: TIME EXTENSION
Joint Participation Agreement for Landscaping Improvements on State Road 438,
Between Olympus Drive and Wood haven Court
FM#239289-2-58-01; Contract Number ANR90
Dear Mr. Krug,
The Department approves your request to extend the above referenced Joint Participation
Agreement to March 1,2007.
If you have any questions or concerns, please contact Holly Lopenski at 386/943-5520.
Since ely, (II 1fptL
Dtfl/Nor nne B. Downs, P.E.
, District Secretary
NBD:hl
Enclosure
cc: Jim Wood
Construction Dept.
Financial Services
Holly Lopenski
www.dot.state.fl.us
~hen
From:
Sent:
To:
Cc:
Subject:
holly.lopenski@dot.state.fl.us
Tuesday, October 24, 2006 8:29 AM
Krug, Stephen
jim.wood@dot.state.fl.us; christine. webb@dot.state.fl.us; shirley. matthews@dot.state.fl.us
Amendment to Landscaping JPA with the City of Ocoee and FOOT FM#239289-2-58-01,
Contract ANR90
~
Amd #1 239289
Rev..pdf
Good Morning, Mr. Krug,
Attached please find the finalized copy of Amendment Number 1 to the Joint
Participation Agreement between the City of Ocoee and the Department of
Transportation for project FM#239289-2-58-01 for Landscaping Improvements
on State Road 438 between Olympus Drive and Woodhaven Court. The purpose
of the Amendment is to add irrigation to the Scope of Services.
Per our recent telephone conversation, this Amendment has been modified
from the version I originally sent to Mr. Wheeler to correct the invoicing
requirements language, and to delete the time extension language. The
City's request for a Time Extension was approved on October 20, 2006. You
should be receiving the approval letter in the mail.
Please print out three (3) copies for original signatures and return to me
at the address below. I will also need a copy of the Resolution or Minutes
from the meeting in which the Amendment was approved.
The Florida Department of Transportation
Attn: Holly Lopenski, Special Projects Section, M.S. 4-549
719 South Woodland Boulevard
DeLand, Florida 32720
After the Amendment has been delivered to me with original signatures, I
will have it signed by authorized FOOT staff, and return an original signed
Amendment to you.
It is my understanding that this Amendment is on the agenda for the City
Commission meeting on November 7.
If you have any questions, please feel free to contact me bye-mail or at
386/943-5520. Thank you.
(See attached file: Amd #1 239289 Rev. .pdf)
Holly Lopenski
Special Projects Section
Florida Department of Transportation
holly.lopenski@dot.state.fl.us
386/943-5520, Fax: 386/736-5046
Fax: 386/736-5046
1
FM#239289-2-58-0 I
Page I of2
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
JOINT PARTICIPATION AGREEMENT
AMENDMENT NUMBER 1
EXECUTION DATE:
Financial Management Number: Fund: DS Function: 200 FLAIR Approp: 088717
239289-2-58-01 FLAIR Obj.: 563007
Agency: City of Ocoee Contract Amount: $250,000.00 Org. Code: 55054010508
Contract No: ANR90 Vendor No.: F596019764002
The terms of the original Joint Participation Agreement, executed on October 27. 2004,
are hereby amended as follows:
REMOVED FROM THE AGREEMENT:
Item 5.C. The LOCAL GOVERNMENT must invoice the DEPARTMENT for
either a portion of, or for the full amount of, the funds for landscaping
improvements for this PROJECT within twenty four (24) months from the date
this Agreement was executed.
ADDED TO THE AGREEMENT:
The LOCAL GOVERNMENT agrees to complete the PROJECT services
on or before March 1,2007. Ifthe LOCAL GOVERNMENT does not complete
the PROJECT services within this time period, an extension of time for the
PROJECT services must be requested by the LOCAL GOVERNMENT and
granted in writing by the DEPARTMENT. The Term of this Agreement shall
continue in effect and be binding on the parties in perpetuity. The
DEPARTMENT will review the need for maintenance of the Improvements on a
five year basis and if it is determined by the DEP AR TMENT that maintenance of
the Improvements is no longer needed, the DEPARTMENT may unilaterally
terminate the Agreement.
The CITY OF OCOEE is hereby authorized to include irrigation as part of
the Landscaping Improvements described in Exhibit "A" of the original Joint
Participation Agreement. Any additional expense for said irrigation is included in
the original budget; additional funds will not be needed for this Amendment.
Maintenance provisions in the original Agreement also apply to the irrigation
improvements.
Except as hereby modified, amended or changed, all of the terms and conditions of said original
Agreement thereto will remain in full force and effect.
FM#239289-2-58-0 1
Page 2 of2
IN WITNESS WHEREOF, the parties hereto have caused these presents be executed, the
day and year first above written.
CITY OF OCOEE
STATE OF FLORIDA
DEP ARTMENT OF TRANSPORT A nON
By:
By:
Title:
Name: George S. Lovett
Title: Director of Transportation Development
Name:
Attest:
Attest:
Name:
Title:
Executive Secretary