HomeMy WebLinkAbout11-07-2006 Agenda
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
November 7, 2006
6:30 P.M.
Presentation - West Orange High School Band Drum Battery. (Mayor Vandergrift)
AGENDA
7:15 P.M.
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
I B. PRESENTATIONS AND PROCLAMATIONS
I C. COMMENTS FROM CITIZENS/PUBLIC
I D. COMMISSIONERS ANNOUNCEMENTS
E. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE
ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS
DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT
THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE
CONSIDERED SEPARATELY.
1. Approval and Acceptance of the Regular City Commission Minutes of October
17,2006 and Workshop Minutes of October 25,2006. (City Clerk Eikenberry)
2. Appointment to the Citizen Advisory Council for Ocoee Police Department.
(City Clerk Eikenberry)
Members of the Citizen Advisory Council for Ocoee Police Department serve three-year terms. The
Resolution creating the Board allows no more than fifteen (15) members. The board currently has
fourteen (14) members. One (1) application was recently submitted from Robert Minarcin (District 3).
Staff recommends the City Commission consider appointing Robert Minarcin to the Citizen Advisory
Council for Ocoee Police Department with a term ending January 1,2010.
3. Approval of Certification of General Employees' Pension Board Trustee.
(Human Resources Director Carnicella)
Trustees for the Pension Board for the City of Ocoee Municipal General Employees' Retirement Trust
Fund serve two-year terms. Two of the trustees are appointed by the City Commission, two are elected
from the employee body, and the fifth trustee is chosen by those four trustees and presented to the City
Commission for certification of the appointment as a ministerial act. During the Special Session of the
City ofOcoee General Employees' Pension Board, held on October 27,2006, the Trustees choose their
fifth member to replace the board seat formally held by Mary Anne Swickerath. The Pension Board
elected to submit to this Commission the name of Wendy West for the term beginning October 1,
2006, and ending September 30, 2008.
4. Approval of Growth Management Services Work Order with Renaissance
Planning Group (RPG), Inc. (Community Development Director Wagner)
City Commission Regular
November 7, 2006
The 2005/2006 Growth Management Act amendments have required that local governments create a
transportation proportionate fair-share ordinance in addition to updating the Comprehensive Plan's
Capital Improvements Element (CIE). The Community Development Department is requesting that
Renaissance Planning Group (RPG), Inc., the City's transportation continuing service provider,
provide additional services to help finalize these documents to ensure they are properly processed with
the Florida Department of Community Affairs (DCA).
5. Approval of Change Order No.4 to Britt Construction, Inc. for the Public
Works Building. (public Works Director Krug)
This Change Order #4 in the amount of $11,871.44 is for the addition of items not included in the
original bid which includes (1) completion of wet tap, underground work and back flow preventor for
the fire protection service connection per State Fire Codes and (2) additional electrical and plumbing
required to revise the ice machine location. These two changes include 32 additional calendar days to
the contract for completion. In addition the contractor requested in a letter that the City grant them an
open number of days for completion of the facility. Staff is recommending that we grant them 21 extra
days and ask them to submit for more days at a later date if it becomes necessary. Total number of
calendar days added to the project with Change Order #4 is 53 days. With the funds remaining for the
Public Works Facility budget of $2,795.12 it is necessary to seek additional funding in the amount of
$9,076.32. Staff is proposing that the $10,000 budgeted for the gate system revision at Public Works
be utilized for this purpose as the gate item will be included in a future security access plan at the
Public Works Complex being reviewed by the Police Department for a standard City wide
implementation. This project is budgeted in the Public Works Departments Maintenance Operations
Division in line item 001-519-00-6302.
6. Approval to Execute an Amendment with the Florida Department of
Transportation for Joint Participation Agreement #ANR90 for Grant Funding
for Silver Star Road Landscaping Enhancements. (public Works Director
Krug)
The City was very fortunate to receive grant funding for landscaping upgrades and improvements to
Silver Star Road in the amount of $250,000 from the Florida Department of Transportation (FDOT) in
October of 2004. Staff reviewed the entire City landscaping program for continuity of design and
installation during FY 2005-2006. This review extended the project duration requiring the City to
amend the Joint Planning Agreement with the FDOT for Contract # ANR90. The amendment extends
the grant funding usage deadline until March 1,2007; and provides for the utilization of grant funding
for irrigation installation and improvements for the area. The amended JP A was executed and
forwarded from the FDOT in response to a request from city staff to extend the grant funding deadline,
as well as FDOT staff clarification on the usage of funds for irrigation purposes and for contractual
installation of plant materials.
7. Approval to Piggyback State Contract for Purchase of Computer Systems and
Software. (Information Systems Director Ross)
Every year, the City purchases computer systems and software for additional needs or to replace
broken or outdated units. Every year, Information Systems evaluates the costs from various Tier 1
vendors listed on the state contract. Staff respectfully recommends the Mayor and Commissioners
approve piggy-backing off state contracts 250-000-03-1 and 255-001-01-1 until the contracts expire on
12/31/2007 and 21712007 respectively for the purchase of over $15,000 in computer systems from Dell
and software licenses from SHI.
8. Approval of Request for Temporary Road Closing of Part of A.D. Mims Road
for Victory Baptist Church Parade. (Building Official Jones)
Victory Christian Academy has made application to the City for a Special Events Permit for a
children's parade that would require the temporary closing of a City owned street. The event will be
held on November 11,2006, from lOam - 10:30am. The street to be closed is part of A.D. Mims Road.
Staff recommends approval with the following requirements: 1) All residents that will be affected by
the road blockage must be notified in advance; 2) Health Central Ambulance must be notified of the
road closure in advance; 3) An emergency lane must be maintained at all times; and, 4) Roads must be
blocked with proper barricades.
Page 2 of6
City Commission Regular
November 7, 2006
9. Approval of Purchase of "Backup" Motor for Oxidation Ditches at Wastewater
Treatment Facility. (Utilities Director Smith)
Each of the two oxidation ditches has two (2) oppositely apposed rotor gear boxes and motors. Failure
of either the rotor gear box or the motor will result in a loss of half the plant's treatment and all reclaim
water production. The gear box can take up to a week to be replaced and the motor up to five (5) days.
Therefore, staff is desirous of having in surplus an inventory of two (2) rotor gear boxes and one
motor. The surplus inventory shall be obtained by replacing the existing units approaching the end of
their operational expectancy and refurbishing those replaced units. Staff recommends that City
Manager be authorized to purchase a new rotor gear box (Baldor 60/40 HP) motor from Florida
Bearings, Inc. in the amount of $6,076.00 and have the existing gear box and motor rehabilitated.
10. Approval of Rehabilitation of Wastewater Treatment Plant Sand Filters 1 & 2.
(Utilities Director Smith)
The City of Ocoee's Sewer Plant's reclaim filtration unit has reached the end of its life cycle, thus it
needs to be rehabilitated. The south half (side 2) of the filter was scheduled to be rehabilitated in FY
05/06 and the north half (side 1) in FY 06/07. Funding for this work; $83,200.00 for FY 05/06 and
$84,000.00 FY 06/07, was approved in both fiscal year budgets. Staff delayed the first half of
rehabilitation to minimize operational impacts and realize an overall project savings. Staff is
recommending the contracting the work with Moss Kelly/Infilco Degremont which was the original
equipment provider and installer. The awarding of this work to Moss Kelly/Infi1co Degremont shall be
as a "best source vendor" status.
I F. PUBLIC HEARINGS
11. Second Readin2: - Ocoee Pines. (Principal Planner Fabre). (Advertised as Public
Hearing in the Orlando Sentinel Orange Extra on Thursday, October 26,2006).
Ocoee Golf, LLC, the applicant, is requesting annexation of the subject property into the jurisdictional
boundary of the City of Ocoee. The subject property includes approximately 101 acres of land and is
generally located northwest of Clarcona-Ocoee Road and southeast of Forest Lake Golf Course. The
property is vacant, wooded and undeveloped. The property essentially is a remnant of a historic (circa
1920s) mobile home park (West Orange Park) that was never developed. On August 8, 2006, the
property was re-platted under the Orange County jurisdiction as "Ocoee Pines". This plat dedicated
significant right-of-way for the future Clarcona-Ocoee Roadway realignment.
a. Annexation Ordinance
b. Annexation Agreement
12. Citrus Medical & Executive Office Park - Large Scale PreliminarylFinal Site
Plan. (Community Development Director Wagner). (Advertised as Public Hearing in
the Orlando Sentinel Orange Extra on Thursday, October 26, 2006).
On March 15, 2005, the City Commission approved the fmal subdivision plan for Citrus Medical
and Executive Office Park. This plan detailed construction of master infrastructure for the property.
Since the approval of the fmal subdivision plan, infrastructure such as a cul-de-sac road, and lift
stations have been constructed. After approval of the fmal subdivision plan, the developer submitted
a site plan detailing the construction of eight, one-story medical/professional office buildings
totaling 28,626 square feet in area with associated parking and landscaping on the property.
13. Oak Trail Reserve PUD. (principal Planner Fabre). (Advertised as Public Hearing in
the Orlando Sentinel Orange Extra on Thursday, October 26, 2006).
The subject property is approximately 38.6 acres in size of which 3.6 acres are designated as
conservation. The Preliminary Subdivision Plan proposes 45 single-family residential lots and 52
townhomes units with associated infrastructure. As a result, the PSP as presented has a total of 97
dwelling units which does not exceed the underlying land use density cap. The maximum gross
residential density is 3.6 dwelling units per acre. The Preliminary Subdivision Plan layout has the
townhomes on the southern portion of the site and to the north the single-family portion. The
approved PUD requires a minimum lot size of 75 feet by 125 feet and 26 feet by 65 feet for the
Page 3 of6
City Commission Regular
November 7, 2006
townhomes portion of the site. The minimum dwelling size for the single-family portion is 2,000
square feet and 1,500 square feet for the townhomes portion. Based on the recommendation of the
Planning & Zoning Commission, Staff recommends that the Mayor and City Commissioners approve
the Oak Trail Reserve PUD Preliminary Subdivision Plan, as date-stamped received by the City on
October 27,2006.
a. Preliminary Subdivision Plan
b. First Amendment to Development Agreement
14. West Orange Investments - Large Scale Preliminary/Final Site Plan. (Principal
Planner Fabre). (Advertised as Public Hearing in the Orlando Sentinel Orange Extra on
Thursday, October 26, 2006).
The Preliminary/Final Site Plan proposes a three-story self-storage facility with a total building
floor area of63,075 square feet. The building footprint will be 21,025 square feet. The site plan has
all the requisite parking and landscaping areas per the Land Development Code. In addition, a 6
feet wide concrete sidewalk with landscaping will be provided along the property boundaries to
facilitate pedestrian travel. One sitting area will also be provided for pedestrian and patron use. The
building is designed to look like a modern three-story office building rather than a traditional mini-
warehousing facility. Based on the recommendation of the Planning & Zoning Commission, Staff
recommends that the Mayor and City Commissioners approve the West Orange Investments
Storage Facility Preliminary/Final Site Plan, as date-stamped received by the City on October 24,
2006.
I G. ORDINANCE_FIRST READING I
15. Arden Park- Land Use Plan/PUD Rezoning Ordinance. (Community
Development Director Wagner). (Second Reading and Public Hearing Scheduled for
November 21, 2006).
The subject property is located on the north and south sides of Clarcona-Ocoee Road, west of Hobson
Road, and east ofIngram Road. The subject property is 411.9 acres in size and is currently zoned R-
lAA (Single-Family Dwelling). The Future Land Use Map designates the property as Low Density
Residential, with areas around Lakes Sims, Meadow, and Trout designated Conservation/Floodplains.
The request is to rezone the property to PUD (planned Unit Development). The land use plan that was
submitted for approval proposes 925 dwelling units mixed between single-family and townhome units
with a maximum density of2.96 dwelling units per acre. This density is consistent with the underlying
land use and represents a similar density contained in a conventional single-family development. The
plan proposes development of the project in six phases.
16. General Employees' Pension Board Ordinance Change. (Human Resources
Director Carnicella). (Second Reading and Public Hearing Scheduledfor November 21,2006)
The Pension Board for the City of Ocoee Municipal General Employees' Retirement Trust Fund is
governed by ordinance. Staff recommends the Commission adopt the amendment to the General
Employees' Pension Ordinance to change the multiplier from 2.5% to 3%. There is no fmancial
impact for fiscal year 07; the City's contribution to fund this change will be approximately 15% or
payroll in FY 09. The City's contribution rate for FY 07 is 11.0%.
I H. REGULAR AGENDA I
17. Discussion and Direction Regarding Status/Disposition of Lots Comprising the
Jamela Water Plant Site as a Result of the Decommissioning of the Plant.
(Utilities Director Smith)
With the decommissioning of the Jamela Water Treatment Plant, certain lots that are contained in the
water plant site are no longer needed by the Utilities Department for continued operations. Therefore,
staff is seeking direction from the City Commission on either proposed future uses of these lots; or a
recommended method for disposition of the property. The property owner west of the Jamela Road
has expressed an interest to purchase the west lot. City Commission could offer the east and west lots
Page 4 of 6
City Commission Regular
November 7, 2006
to the adjacent property owners at an appraised value. Public sale of the two parcels with the sale price
based on a certified appraisal. In addition, an interest in this property has also been demonstrated from
a non-profit affordable housing organization.
18. Approval of Amendment of the City Manager's Employment Agreement,
Regarding Salary and Compensation per the City Manager Evaluation
Workshop held on October 25,2006. (Human Resources Director Carnicella)
The City Manager, Robert Frank, is covered by an employment contract with the City of Ocoee. The
City Commission conducted a workshop on October 25, 2006, to evaluate the City Manager's
performance, and consider amending the contract regarding salary and other compensation. The
Commission reviewed a salary survey of City Manager salaries for the surrounding communities and
the consensus of the Commission was to bring City Manager Frank's salary as close to the median
range of $130,500 as possible. It was noted that $15,000 had been set aside in the FY06/07 budget,
and raising the salary by that amount would bring it to just under the median range at $130,400. There
was further discussion regarding increasing the pension contribution of the City Manager's 457K
Deferred Compensation Plan to equal the same as the General Employees' Pension Plan.
19. Approval of Request for Reduction of Fine for Code Enforcement Board Case
No. 05-071 - Ocoee Equities, LLC and Matthew J. Falconer, 10570 W. Colonial
Drive. (Building Official Jones)
The property was observed as having overgrown grass/weeds within required landscape areas;
miscellaneous trash and debris; the sign was dilapidated; and the waste container gates were left open
and not maintained. A lien was placed on this property from a code enforcement board case. This fme
accrued from September 27, 2005, until September 11, 2006. The property was brought into
compliance on September 11, 2006. The total amount of the fine is $87,250.00. The Respondent is
requesting that all fines be waived and the lien released.
20. Discussion of West Orange Chambers of Commerce - Representative from City
of Ocoee.
I I. STAFF REPORTS
I J. COMMENTS FROM COMMISSIONERS
I ADJOURNMENT
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO
APPEAL ANY DECISION AT TmS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR TmS
PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE wmCH
INCLUDES THE TESTIMONY AND EVIDENCE UPON WmCH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING
ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE
CITY CLERK, ISO N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE
MEETING.
Page 5 of6