HomeMy WebLinkAboutItem # 01 Minutes for Approval - 10-17-06 & WS 10-25-06
MINUTES
OCOEE CITY COMMISSION
October 17,2006 at 7:15 P.M.
Agenda 11/07/06
Item #1
REGULAR CITY COMMISSION MEETING
I A. CALL TO ORDER
Mayor Vandergrift called the regular session to order at 7: 15 p.m. in the Commission Chambers of
City Hall. Bishop Michael LaBoy, Church of the Ladder Day Saints gave the Invocation and
Commissioner Hood led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll
and declared a quorum present.
Roll Call: Commissioner Hood, Commissioner Anderson, Mayor Vandergrift, Commissioner
Keller, and Commissioner Johnson.
Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry.
I B. PRESENTATIONS AND PROCLAMATIONS
Proclamation - I LOVE OCOEE Month. (Mayor Vandergrift)
Proclamation- National Family Week
Proclamation-Red Ribbon Week
I C. COMMENTS FROM CITIZENS/PUBLIC- none
I D. COMMISSIONERS ANNOUNCEMENTS
Commissioner Hood 1) said the Parks and Recreation Department will be holding a Halloween
Carnival, Saturday, October 28, 2006, 7:00 - 9:00 p.m. at Jim Beech Center. There will be
costume contest, games and candy, 2) thanked staff for placing the information on the web site
regarding the mice infestation on the north end of town near Lake Apopka and announced that
free traps are available at City Hall. Mayor Vandergrift said the traps are limited to 5 per
person, we have about 100 at this time, but we can get more. Commissioner Hood said on our
website there is information on how to deter the mice, and a phone number to call in case of
problems. 3) reminded everyone of the Founders' Day events this weekend, and 4) Ocoee High
School plays Evans this week and it should be a great game. They beat West Orange in double
overtime in a great game last week, and they have a 6-1 record this year.
Commissioner Anderson 1) Ocoee Lions Club is holding a Turkey Shoot on October 28, 2006
9:00 a.m. - 4:00 p.m.
Commissioner Johnson 1) Founders' Day T-shirts for sale for 10 dollars; this year they were
designed by a resident. Organizations from the schools will be assisting to sell and some of the
proceeds will go to them. 2) Founders' Day Events: Friday night 6:00 - 11:00 p.m. concerts,
with Tim Nelson, Herb Williams, Marvelettes, Drifters. Saturday, the Parade starts off Saturday
events in the morning, and then Arts and Crafts, Local Dance Group, and Fishing Contest. All
day stage performance starting at 1 pm on Saturday with 3-4 Local Bands, Cletis T. Judd,
Danielle Peck, Ronnie Milsap, and we will finish offthe night with Fireworks at 9:15 p.m.
Thanked David Wheeler for the great job on Founders' Day Golf Tournament, there were 144
golfers and 67 sign sponsors at $100 each.
The Founders 5K run/walk was held last Saturday. He said he was in the run, but he walked.
City Commission Regular
October 17, 2006
The Poker Run also took place on Saturday with 162 participants. All of the events leading up to
Founders' Day have been well attended and this weekend's main event should be even better.
Commissioner Keller 1) said the Poker Run, had 162 motorcycle entrants, everything including
3 wheelers, 82 miles round trip. Thanked Frank's Place for the great job they did hosting the
event, which was sponsored by Ocoee PD and CACOPD, 2) reminded everyone to come out for
Founders' Day this Friday and Saturday, 3) said the Ocoee High School Football Game on
Saturday is the final home game; come out and thank the seniors, and the band for their great
season, and 4) said on October 28th, the Ocoee High School and other high school bands will be
playing in Citrus Bowl for the MP A.
Mayor Vandergrift 1) said that there will be a Craft Show and Car Show on Friday, read a note
from Marion Magdera, thanking Officer Maroney for staying late and escorting her on the 5K
walk/run even though she was one of the last to cross the finish line.
I E. CONSENT AGENDA
1. Approval and Acceptance of the Regular City Commission Minutes of September 19,
2006,andOctober 3, 2006.... (c:ity)ClerkEikel1berry)
Approved on Consent Aaenda. Motion Carried 5-0.
2. Reappointments to the Parks and Recreation AdvisorylJoard. (CityClerk.Eikel1berry)
Members of the Parks & Recreation Advisory Board serve two-year terms. Currently, the Parks & Recreation
Advisory Board has ten (10) members and no applications on file. The two-year terms of Gordon Applegate,
Mary Barber, Ed Britton and Veronica Royce end October 31, 2006. Gordon Applegate, Mary Barber and
Veronica Royce have indicated they are willing to serve another two-year term, if reappointed, with a term
ending October 2008. Member Britton has not expressed interest in being reappointed to the board.
Approved on Consent Aaenda. Motion Carried 5-0.
3. Approval of Funding for Seniors Program. (Customer ServiceSupervis()rSills)
The City continues to sponsor a seniors program which pays monthly water and solid waste fees for resident
senior citizens that were participants in the program at the time the program was frozen. Currently there are 184
participants. Staff is requesting transfer of funding for the Seniors Program for FY06/07 from contingency as
follows: Water fees- $31,000, Water Utility taxes- ($3,100) and Solid Waste fees- ($43,000).
Approved on Consent Aaenda. Motion Carried 5-0.
4. Approval of St. Johns River Water ManagemenfDistrict Mitigation P
(Sellior Planner Howell)
The "Pine Street Parcel" is located on the north side of Pine Street and south of the Crown Point Woods
Subdivision. It is approximately 13 acres in size. The City of Ocoee, on behalf of the St. John's River Water
Management District, petitioned the Orlando-Orange County Expressway Authority for the purchase of the
subject property to allow for the creation of a nature park and environmentally enhanced stormwater
management system along the area known as the northwest ditch for the ultimate purpose of allowing the
filtration of stormwater going into Lake Apopka. The agreed upon purchase price to be paid for the land was
$390,000, with funds made available from the water management district. During the negotiations, the Orlando-
Orange County Expressway Authority stipulated that the property would be sold as-is, and any future problems
that arose would be the concern of the buyer. During the due diligence phase, a survey of the property indicated
several encroachments from outside properties. These encroachments included a fence along the northern
property line, an asphalt driveway along the eastern side of the property, and a creek flowing along the
northwestern boundary of the property. These encroachments prevented the surveyor from staking the
boundaries of the property correctly. Taking these issues into account, the water management district calculated
a diminished value and area caused by these encroachments, and lowered the amount of available funds for the
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City Commission Regular
October 17, 2006
purchase price by $13,000 to $377,000. In order to prevent prolonging legal negotiations for several months,
staff is proposing to utilize $13,000 of Park Impact Fees to account for the full purchase price of$390,000.
Approved on Consent Aaenda. Motion Carried 5-0.
5. .Approval of Motorola Radio Service AgreementFY 2006/2007. (PoliceCbief Reffett)
The City of Ocoee maintains a radio service maintenance agreement with Motorola, Inc. to service its 800 MHz
radio system. The most recent agreement expired as of September 30, 2006. It is respectfully recommended
that the Honorable Mayor and Board of City Commissioners authorize the Mayor and City Clerk to execute the
Service Agreement between Motorola Incorporated and the City ofOcoee, Florida in the amount of$27,683.07,
which takes effect October 1, 2006, through September 30, 2007.
Approved on Consent Aaenda. Motion Carried 5-0.
6. Approval of Interlocal. Agreement Between the City of . ()coee and Comlllunity
Redevelopment Agency. ...(Assistallt Cityl\1anager Croteau)
On October 3, the governing body of the Ocoee Community Redevelopment Agency (CRA) approved an
Interlocal Agreement with the City of Ocoee. The Interlocal Agreement outlines the services the City shall
provide to the CRA and the method of reimbursement for those services.
Approved on Consent Aaenda. Motion Carried 5-0.
I F. PUBLIC HEARINGS - NONE
G. ORDINANCE_FIRST READING
7. OcoeePines (fka Whispering Pines)- AnnexatioIIOrdinance. (Second Reading and Public
Hearingscheduledfor November 7, 2006). (Principal PlallllerFabre)
Ocoee Golf, LLC, the applicant, is requesting annexation of the subject property into the jurisdictional boundary
of the City of Ocoee. The subject property includes approximately III acres of land and is generally located
northwest of Clarcona-Ocoee Road and southeast of Forest Lake Golf Course. The property is vacant, wooded
and undeveloped. The property essentially is a remnant of a historic mobile home park (West Orange Park) that
was never developed. On August 8, 2006, the property was re-platted under the Orange County jurisdiction as
"Ocoee Pines". This plat dedicated significant right-of-way for the future Clarcona-Ocoee Roadway
realignment.
City Attorney Rosenthal read the title of the ordinance.
Mayor Vandergrift announced that the second reading and public hearing will be held on
November 6, 2006. He asked if anyone would like to speak regarding this issue tonight. No
one responded.
I H. REGULAR AGENDA
8. Windsor Landings.. Subdivision Reuse . System Extension -- Update. (City Engineer
Wheeler)
This project was proposed to include extending 2000 feet of 10" reuse main along Maguire Road to serve the
Windsor Landings Subdivision and provide a future connection to Orange County. This project supplied reuse
water to the Windsor Landings subdivision as well as provided stub outs for future connections at Thornebrooke
Drive and the undeveloped tract southwest comer of Maguire Road and Roberson Road. The City applied with
South Florida Water Management District (SFWMD) Alternative Water Supply Funding Program and was
awarded a grant to help fund this project. During the plan approval for Meadow Ridge Subdivision the
developer agreed to install and pay for approximately 600 feet of reuse pipe adjacent to the property along
Maguire Road. This then only left 1380 linear feet of reuse pipe for the city to install and fund along Maguire
Road. Orange County expressed no interest in using this reuse main as a future connection so the 12" design
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City Commission Regular
October 17, 2006
was scaled back to 8". South Florida Water Management District (SFWMD) Alternative Water Supply Funding
Program had awarded the City $50,000.00 to help fund this project based on a total length of 2000 linear feet of
12" reuse pipe with an estimated construction cost of $280,000.00. Upon completing the project consisting of
1380 linear feet of 8" reuse pipe at a total construction cost of $113,687.50 SJWMD has changed the funding
amount to $34,500.00 due to the reduction in pipe size and length as well as project cost. The Engineering and
Public Utilities Department requests that the City commission authorize the Mayor and City Clerk to execute
SFWMD's amendment No. 01 to agreement No. DG061195.
City Engineer Wheeler said that the project cost less than what they anticipated when they
applied for the grant from SFWMD. The cost of the project and the grant were originally
estimated based on 2000' of 12" reuse water main. The Meadow Ridge project ended up
developing faster than we thought and we required them to install the reuse main through the
Land Development Code and that covered one third the cost of the project. He further
advised that Orange County expressed no interest in using this reuse main as a future
connection so the 12" design was scaled back to 8". The grant amount was reduced based
on the change in the project design. This request is to re-execute the agreement at the reduced
grant amount of $34,500 as opposed to $50,000.
Commissioner Johnson added that the residents of Windsor Landing have been looking
forward to get the reuse lines completed.
Commissioner Anderson, seconded bv Commissioner Hood, moved to
approve the execution of the modified arant aareement based on staff
recommendations. Motion carried 5-0.
EMERGENCY ITEM - License Agreement ~
and Traffic Enforcement Agreement and Notice
Water Agreement.
f Ingram Road
n of Reclaimed
Mayor Vandergrift declared this item an emergency item.
City Engineer Wheeler said this is regarding the detour routing in connection with the
development of McCormick Woods Subdivision for the construction of Ingram Road that had
been brought before the Commission at a prior meeting. He said the subdivision is going to be a
gated community so we are converting the roads to a public road at this time and allowing police
enforcement.
City Engineer Wheeler advised, regarding the Notice of Partial Termination of Reclaimed
Water Agreement, part of the development deals with Orlando Memorial Gardens that was never
developed. The entire parcel of Orlando Memorial Gardens executed an agreement to take reuse
water for irrigation purposes. They are currently only taking reuse water on the southern part of
the property. The developer feels it is best to get a partial release from this agreement. The
developer is adhering to the Land Development Code and did install reuse mains within their
system. Right now we will have a master jumper between the potable and reuse water so they
will be able to irrigate their yards. When we get reuse water up there, we will convert it over.
Commissioner Anderson asked about the roundabout shown in the diagram submitted with the
staff report. Mr. Wheeler said they will monitor the traffic at the beginning, he spoke with the
developer and contractor, and they will pave over the roundabout if it becomes a problem.
Commissioner Hood suggested police enforcement, especially during school hours. He also
asked if there would be stacking problems off Ingram or McCormick. Mr. Wheeler said there
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City Commission Regular
October 17, 2006
should not be a problem with the 25mph traffic. He said that is why they added the traffic
agreement, so that police will be able to enforce traffic problems. Mayor Vandergrift said we
may want to consider reflectors or flashing reflectors to allow people to see the new detour.
Commissioner Anderson asked why we are setting up a road through the area where the models
will be set up, and we will have to change the direction later. Mr. Wheeler advised that now
their intent is to stay with the "Green" option, and not switch over to the other option noted in
"Yellow"
Stuart Kramer, KKH, Developer for McCormick Woods, said the yellow section noted was a
second option to use if it became necessary, at City Engineer Wheeler's discretion, so that it
would not have to come back to the commission again. Mr. Wheeler said he will direct them to
stay with the "green" option.
Mayor Vandergrift asked if the City have reuse water in the cemetery. City Engineer
Wheeler advised that the City has a 6" reuse line coming through the golf course and into the
cemetery. This line will not serve the McCormick Woods subdivision. We are working with the
developer to place a line down Ingram Road to connect up with our reuse pipeline at a later date.
Mayor Vandergrift said he would like to have staff speed up negotiations with Winter Garden
to attach Westyn Bay, the High School, etc. to reuse water. Mr. Wheeler said he and Utilities
Director Smith have been talking to Winter Garden because we have prime residential
communities along their reuse pipeline. It is a low pressure system, they are looking at grant
funding to build a tower and get higher pressure. If they did we could tap in with enough
pressure to service the High School, Westyn Bay, Forest Brooke, Eagles Landing, and all of
those communities into a large reuse service area. Mayor Vandergrift also advised that he
would like to enter into negotiations with Orange County to regain the utilities services area in
the northwest, which the County has taken over with the lP A and the Clarcona Improvement
Association, and we are not getting the money we should be for providing utilities to our own
residents.
Commissioner Hood. seconded bv Commissioner Johnson. moved to approve
the License Aareement for Alternative Routina of Inaram Road and the Traffic
Enforcement Aareement and Notice of Partial Termination of Reclaimed Water
Aareement based on staff recommendations. Motion carried 5-0.
I I. STAFF REPORTS
City Manager Frank thanked the Public Works and Parks & Recreation staff for all of the work
they have done in preparation for Founders' Day.
Mayor Vandergrift said the tall weeds by the lake need to be tackled with a weedwacker. He
also stated that the plants on the back balcony of City Hall look very good, but they need
watering. City Manager Frank said he will be doing a walk through before Friday to identify
any of those issues.
I J. COMMENTS FROM COMMISSIONERS
Commissioner Keller asked about the filter on the Lake at lohio Bay, and City Engineer
Wheeler said he called DOT and they were going to look at it, and he will call them back
tomorrow, 2) asked about traffic calming on Hackney Prairie and Public Works Director Krug
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City Commission Regular
October 17, 2006
said we are evaluating all of the traffic calming requests that have been backed up.
Commissioner Hood stated that we need to finish the ones we started before adding new.
Commissioner Keller asked that Hackney Prairie is added to the list, 3) asked about the research
regarding the dedication to the four men who donated land to the City at Central Park; City
Manager Frank advised that Community Relations Manager Wright is looking into that and we
have had a difficult time confirming exactly what has occurred and when it occurred. We will
bring it back at a later date, 4) asked about the stub road at the Sawmill Development that was
put in by Orange County for the purpose of closing off another entrance that was too close to the
main road, but it appears they are trying to open it and use it again. City Engineer Wheeler said
he will talk to the Orange County, and 5) said the school zoning meeting for the Apopka District
is coming up in November. Mayor Vandergrift said the date was sent out in the gazette, and that
residents should also be concerned about the rezoning of Lakeview Middle and Gotha Middle
Mayor Vandergrift 1) asked if the County had repaved Ingram Road. City Engineer Wheeler
said that they repaved it even though we advised them we are going to be tearing it up and
rebuilding it.
Commissioner Johnson- asked about traffic calming at Cardinal and Jay Street. Public Works
Director Krug said they had a traffic report, but it was done before the speed tables were placed
on Center Street it he is waiting to see how that will affect this area., 2) said he received a letter
from Frances Watts regarding the City Bus that the seniors use to travel on their monthly events
which has no air conditioning. Commissioner Johnson said the new bus was approved and it
should already be ordered. City Manager Frank said we could not order the new bus until the
final budget was approved and we have gone through the process of choosing specifications, but
we can lease a bus in the meantime.
Commissioner Anderson 1) asked if staff could paint the new tables on Center Street so drivers
will see them.
Commissioner Hood asked Public Works Direct Krug about the pipe bollards on Lady Avenue,
to which he said there are a few issues out there; the speeders and that the road is more narrow
on the south end off Wurst Road, and those with boat trailers, etc. are having trouble getting
through. He is working on some options for that area. Commissioner Hood said maybe some
reflectors will be a good start, 2) said the Jamela Storage Tank still coming down on schedule in
November, 3) asked about a workshop for the City Manager's evaluation, and City Manager
Frank said it has been scheduled for Wednesday, October 25,2006.
Mayor Vandergrift read letter from John R. Marks III president of Florida League of Mayors,
sub committee of the Florida League of Cities. It cost $600 to belong to this subcommittee. The
Mayor went to a meeting in Tallahassee when they were forming the group, and the president
said they culled the people that they did not want on the Board. Commissioner Johnson said
we should send a letter to the commission that we are disappointed in the way this is being
handled. 2) asked staff to consider making the Fireworks barge a permanent location in front of
City Hall, instead of having it in public works most of the year. It could be used as a floating
bandshell or pier. Commissioner Anderson said maybe we should look at the whole area to add
a walkway. He thinks the platform will not stay afloat as a permanent dock with the blue plastic
barrels. The Mayor said staff should look into load issues, etc. 3) announced that the recycling
bins can be intermingled because all the recyclables go into one truck, 4) extended invitation for
everyone to pick up I LOVE OCOEE buttons at the receptionist's desk in City Hall, and 5) said
he hopes to see everyone at Founders' Day and the Ocoee football game.
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City Commission Regular
October 17, 2006
I ADJOURNMENT
THE MEETING ADJOURNED AT 8:19 P.M.
Attest:
Beth Eikenberry, City Clerk
APPROVED:
City of Ocoee
S. Scott Vandergrift, Mayor
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Agenda 11/07/06
Item # 1
Workshop
City Manager's Evaluation
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive, Ocoee, FL
October 25, 2006
MINUTES
6:00 P.M.
Mayor Vandergrift called the special meeting to order at 6:05 p.m. in the Commission Chambers
Conference Room of City Hall. City Clerk Eikenberry called roll and declared a quorum present.
Roll Call: Commissioner Hood, Mayor Vandergrift, Commissioner Keller, Commissioner Johnson.
Commissioner Anderson (absent).
Also Present: City Manager Frank, Assistant City Manager Croteau, City Clerk Eikenberry, Police
Chief Reffett, Parks & Recreation Director Jeff Hayes, Fire Marshall Stanley, Parks & Recreation
Director Operations Manager Petrone, Police Lt. Brown, City Engineer Wheeler, Executive Assistant
Vyka, and resident Rosemary Wilsen.
I CITY MANAGER EVALUATION
Mayor Vandergrift opened the meeting apd explained that City Manager Frank had a
presentation to make and advised the Commissioners to give two positive points about the City
Manager and what he can do to improve. Then, the Commission will evaluate each other and
their work as a whole.
City Manager Frank stated that one of the things that he did in preparation for the meeting was
to look at other cities financial information. City Manager Frank distributed a hand-out with
some information and graphs and discussed the following:
1. Personnel Costs:
City Manager Frank stated that at budget time this issue came up as the costs are going up each
year. He added that he wanted to point out that even though personnel costs are rising, as a
percentage the actual budget they are decreasing.
2. General Legal Fees:
City Manager Frank stated that one thing he would like to point out that decreases in legal fees
since FY 03-04 coincide with the time of his arrival with the City. The next section of the legal
fees relates to City Attorney Paul Rosenthal and since 2003-04 there has been a significant cost
savings. With Labor Legal Fees, costs were significantly reduced, as they are handling issues
mostly in-house.
3. Police vs. General Fund Expenditures (Actual):
City Manager Frank discussed that upon his arrival there were areas in which efficiencies in
the Police Department could be improved. FY 03-04 was prior to Communications being moved
and later years were adjusted to removed these expenses to compare like figures
City Commission Workshop
City Manager Evaluation
October 25, 2006
4. City Financial Status:
City Manager Frank also discussed the Standard & Poor's letter that indicated that the City's
rating has changed to "AA-" from "A" which has improved two steps up and will have better
financial possibilities and better bonding rates. He also discussed a letter from the Insurance
Services Office, Inc. as the city was originally rescheduled for evaluation and the cities rating
has improved from 4/9 to Class 2/9.
Human Resources Director Carnicella distributed a salary survey discussed City Manager
salaries in other local cities. He stated that the average increase for this October has been around
5% and the average has gone up from $129,084 to $130,533. The city of Casselberry stated that
their new City Manager would be hired in the range of $130,000-140,000. Human Resources
Director stated that one of the items in the contract is the contribution to the 457k which was
originally set at 10% and was to be relative to what was contributed to the General Employees
Pension. He also added that he Public Safety is currently at 15% and the General Employees
Pension will get close to 15% in the next two years. City Manager Frank stated that percentage
of 10.95% was initially requested in his contract because it was the equivalent of the FRS
contribution for senior management.
Mayor Vandergrift advised the Commission to Bfovide two favorable comments and then
possible improvements. Commissioner Keller s~atea~e City Manager keeps the Commission
informed and gives quick straight answers; the sta~>arouhd does a good job keeping him updated
on what is happening and he is very pleased Witl~<>z!!le job he is doing. Commissioner Johnson
said the City Manager is very accessible . having Assistant City Manager Croteau here helps
with that; the budget process was exc~ ~is year; staff changes have been beneficial to the
City - good management hires and a~>. / tilbility. Commissioner Hood stated that the City
Manager is very intelligent and knows fiis job, and if he doesn't know the correct answer he
contact the right people to find out rather than mislead 2) he hires the right people to make him
look good and the City look good; and he is very accessible. Mayor Vandergrift stated he has a
large amount of integrity, accessibility, and "talkability"; communicates very well, even when
there isn't always agreement.
Mavor Vandere:rift stated that the Commission would provide areas that need improvement.
Commissioner Hood stated that he wished that City Manager Frank lived in the city but the City
Commission waived that and therefore it is not the fault of City Manager Frank; he also wished
that City Manager Frank hired more directors that lived in the City; he would like more
community involvement (i.e. sports teams or other community activities). Commissioner
Johnson said City Manager Frank rides the streets and knows the area very well even though he
does not live here; perhaps he and Assistant City Manager Croteau need to get involved and
attend more meetings or events, but he feels non-residency is working out well as long as he
continues to do a good job and stay involved. Commissioner Keller stated 1) that non-
residency was also an issue for him; and turnover of managers has been a concern as to how
many really needed to be changed, and he used the Police Chief position as an example. Mayor
Vandergrift said community connectivity is important and a person does not have to live in a
City to be involved, you can take extra steps to be involved in civic organizations;
Communication -doesn't always communicate events or new staff members, etc. (i.e. Halloween
Carnival no one new about); Need to connect to the volunteer groups, staff and City Manager
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City Commission Workshop
City Manager Evaluation
October 25, 2006
should visit City Advisory Board meetings; none of staff should be actively involved in local
politics except on own time. City Manager Frank stated that they have continually discussed
the residency requirements and a large part of the reason for his being waived was because of the
increase in the cost of housing. He also stated less cities require this because due to the fact that
if there is an election and new Commissioners are elected who can suddenly put the City
Manager out of a job, and then he is stuck with a house in the City. He also stated that some
cities have protections for that which are incorporated into the contract, but the City's Charter
does not include that. Mayor Vandergrift stated that he had discussed with City Manager Frank
that the Commission should consider going to a City Manager's Conference.
Mayor Vandergrift advised the Commissioner's that they would go around and discuss any
improvements that the Commission can improve. Commissioner Keller stated he is very happy
with the current Commission and he feels that everyone including staff has the best interests of
the City at heart. He added that he is happy and proud to be serving with everyone.
Commissioner Hood stated 1) that the City Manager hire and fires who he sees fit and he feels
that there should be less involvement of the Commission in City day to day operations because
those operations should fall under the City Manager 2) he fights for his district but understands
that needs of other districts and 3) the Commissioners learn from each other; Commissioner
Johnson taught him to go to the City Manager with significant issues. Commissioner Johnson
stated 1) that he goes to City Manager with his proqlems 2) even though he may disagree with
other Commissioners sometimes, he believes every~ as Ocoee' s best interests in mind 3) as
Commissioners, they have to vote for what they!~lieve in but if you lose a point, you should
just let it go and move forward 4) the City is~~ffllg in the right direction, but needs to focus
much more in going after economic gro 0 lv,crease revenue; if the City does well, they can
pay employees well and keep a good s.t e Mayor is doing a great job, he spends a lot of
time with the people. Commissionerij:o stated that he has the rich and poor in his district
and there are a lot of newer residents/in the Westyn Bay area who don't understand the
demographics of some of the other areas of the City. Mayor Vandergrift stated that we are in
an international community. He added that Evans High School rezoning could have a large
impact on the City, causing people to move from the area. Mayor Vandergrift stated that he
does not want Ocoee to experience that type of situation so each Commissioner needs to look
from the center of the community outward. He suggested going to conferences, applying for
grants and looking for money. Commissioner Hood stated that there are times he wants to call
other Commissioners and discuss issues but they can't do that because he doesn't want to appear
to be violating the Sunshine Law even if the call is just for exchange of information that will not
be voted on at a Commission meeting. Mayor Vandergrift stated that he feels the Sunshine
Law sometimes prevents learning and communication between Commissioners because
everyone is concerned about appearances, but the law does not preclude you from calling each
other for information or advise, so long as it is not on a matter that will come before the
Commission.
Discussion re: City Manager's Salary
Commissioner Johnson stated that he had the City Manager fill out an evaluation and they
discussed it thoroughly. He also stated that he feels that Assistant City Manager Croteau should
be included in this evaluation process as well, but City Manager Frank said he will evaluate her.
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City Commission Workshop
City Manager Evaluation
October 25, 2006
Mayor Vandergrift inquired about the amount that was budgeted for the City Manager's salary.
Commissioner Johnson stated that $15,000 was budgeted and he feels that Ocoee needs to be a
progressive city. He also stated that he hopes this will keep the City Manager from leaving
Ocoee for a higher paying job and keep stability in the City of Ocoee. He added that he feels
that $130,000 median range, he would like to consider approximately $135,000. Commissioner
Keller stated that right now the City Manager was making $113,000. He received at 2% putting
him at $115,000, and bringing him up to the average salary of $130,000 would be a 15%
increase. Commissioner Johnson stated the Commission did not increase his salary last year
and he feels that City Manager Frank is someone that they can all work with and get along with
and he does not want him looking for another job. He would like to have him stay with the City
for another 5-10 years if possible. Human Resources Director Carnicella also added that two
other cities considering increases at this time are Maitland and Altamonte Springs.
Commissioner Hood had to leave due to family emergency.
Commissioner Keller stated that the Police Department went to union and that proves some
discontent in salaries and they need to be careful that the city doesn't have more unions. We
need to make sure we keep the employees salaries where they should be as well. Commissioner
Johnson stated that the Human Resource Director has been working on keeping them where they
need to be.
Mayor Vandergrift stated that the budget is all~ltedfor $15,000 increase. Commissioner
Keller inquired if the 2% increase was inclu~d!ig\the $15,000. City Manager Frank stated
that the 2% was budgeted along with ev ne\~lse and the salary was budgeted at $115,000.
Commissioner Keller stated that the a. . $15,000 would bring the salary to $130,000 and
the $15,000 would bring the salary up:!;~() .130,400 and the median is $130,500. Commission
Johnson stated the City Manager's salarJshould be looked at each year just like everyone else
to show the City Manager that they would like him to be there.
Mayor Vandergrift confirmed that the Commission placed $15,000 in the budget for possible
salary increase. Commissioner Keller asked if that was before or after the 2% COLA. The
Consensus was that it did not matter, the COLA received by the CM with the rest of the
employees, and his salary is now at $115,000.
Mayor Vandergrift suggested that they apply the budgeted amount make it retroactive it back to
October 1, 2006. Human Resources Director Carnicella inquired if the Commission would
like the increase to be presented as an agenda item at the next meeting. Mayor Vandergrift
advised that would be acceptable.
Mayor Vandergrift stated that Mack McGoughlin was appointed as School Board Liaison and
there was a brief discussion regarding this issue.
The meeting was adjourned at 7:35 p.m.
Page 4 of5
City Commission Workshop
City Manager Evaluation
October 25, 2006
Attest:
Beth Eikenberry, City Clerk
APPROVED:
City of Ocoee
S. Scott Vandergrift, Mayor
Page 5 of5