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Home My WebLink AboutItem #05 Approval of the Reclaimed Water Main Extension in the North Service AreaWN %/� ocoee florida AGENDA ITEM COVER SHEET Meeting Date: November 1, 2016 Item # 5 Reviewed By., Contact Name: Milen D. Womack, Department Director: Charles K. Smith, P.E. Development Engineer of go Contact Number: 407-554-7081 City Manager: Subject: Reclaimed Water Main Extension in the North Service Area (District 4 — Commissioner Joel Keller) Background Summary: In order to continue with our efforts to provide customers cost effective water utility services and conserve valuable potable water, the City of Ocoee has been maturing the North Service Area by construction of a perimeter loop of the area. Currently the loop is constructed on the north and west sides and portions along the south and east sides have been completed. Refer to the attached Figure 1 to see the looping and proposed links to be completed. Having a mature reclaimed system will allow the City to adequately provide reclaimed water to the current neighborhoods in the North Part of the City and the neighborhoods currently under construction such as Crown Pointe Cove, The Preserve at Crown Point, Westyn Bay Commercial, Forest Lake Estates, Arden Park, Oak Trail Reserve, and McCormick Reserve. City Staff working with the developer of the McCormick Reserve Subdivision, Ocoee II, LLC, have conditionally agreed to have Ocoee II, LLC construct a portion of the loop (east side) in the Clarke Rd right-of-way (Segment 3 in Figure 1). The City has agreed to reimburse the developer for constructing the reclaimed water extension. The portion of the main to be constructed by McCormick Reserve will be 940 linear feet of eight (8) inch reclaimed water pipe and will connect the existing main from the west entrance to Kensington Manor (Whitefriar Dr.) to a future main to be constructed by the Arden Park North Development. Attached is the IBI Group's Proposal (dated September 19, 2016) for the eight (8) inch reclaimed line on Clarke Rd which includes a construction break down by ",The Briar Team" Site Developer - Contract Cost (signed September 16, 2016) in the amount of $47,293.75. The cost appears to be in line with other costs recently experienced by the City on projects similar in nature. Also attached is the Wholesale Reclaimed Water Service Area Map. This extension of the City's Reclaimed Water System will move the City one step closer to having a mature reclaim system. A mature reclaimed water system will help reduce the demand for potable water, decrease diversion of freshwater from sensitive ecosystems, reduce the need for chemical fertilizers on yards, and will maintain groundwater recharge of our natural aquifer. Issue: Should the City accept the IBI Group's proposal for extending reclaimed water service on Clarke Road in the amount of $47,293.75 to be reimbursed by the City? Recommendations The Utilities Department recommends the acceptance of the Proposal submitted by the IBI Group for the reclaimed water main extension on Clarke Road and that the funds be released to reimburse the IBI Group accordingly ($47,293.75). Financial Impact: Funds to be used by this project will be expended from funds available due to the favorable bid of the Lake where $1,046,125 was programmed for the project. Type of Item: (please mark with an 'V) Public Hearing Ordinance First Reading _ Ordinance Second Reading _ Resolution X Commission Approval Discussion & Direction (408-535-10-6302) in the amount of $47,293.75 using Olympia Neighborhood in the amount of $576,429.50, Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by () 2 For Clerk's Dept Use: X consent Agenda Public Hearing Regular Agenda N/A N/A N/A Lake /jpapJta Beach Ave .. Nal Dr Orange Co' ty Utilities Northwest Water Declamation Facility N Section or, u Lea. W E c c E ` m rn O u 0 mc r Paradlse E t° a OCU Point of 0 1,000 2,000 Y ` 1 ^ ConnectionOWE e b'Hotghtsy 1s„ Valley Or ts^ krtwoiw S,.,,. 12" 1raoI LOW LEGEND Future Storage and Phase II Future RW Facility Repump Facility - Site A 4sRe suaa Reclaimed Pipe Segment I Pipe (Existing) Segment 2 Pipe (In Construction WHOLESALE SERVICE AREA — Segment 3 Future Pipe `o — Segment 4 Future Pipe 012" — Segment 5 Future Pipe 0 Future Storage and 12" _ — Existing Pipe —Existing Golf Course Pipe -/ Repump Facility- Site B : ■ ■ ■ Sub -Service Areas ,,,■, ___ � _� 16" 16.112 ■■ ■•*Ir` Reclaimed Service Area Lnmi C. u 12 12" Geo Fuliiii,._ c --- v CENTR/PL SERVIC,4 �A , ■ '" Hak % * n ■ ■ • • ■ ■ ■ ■7"1"R1ktxnl . , epee_ " •T 2 nd Ave H o u n nw City of Ocoee Wholesale Reclaimed Water Service Area (WRWSA) Figure 1:1 Existing Infrastructure G:\Ogis\G:\Ogis\6763-Ocoee North Reclaimed Water Expansion\PDF\WRWSA Reclaimed Plan Update - Figure 2.mxd IBI Group (Florida) Inc. IBI 2300 Maitland Center Parkway—Suite 101 Maitland FL 32751 USA GROUP tel 407 660 2120 fax 407 875 8308 September 19, 2016 Milen Womack City of Ocoee 150 N Lakeshore Drive Ocoee, Florida 34761 Re: McCormick Reserve Dear Milen: Please find enclosed the revised proposal for the 8 inch reuse line on Clark Road. The following is a breakdown on the cost of the project: Item Cost Construction Cost $41,125.00 Engineering 10% $ 4,112.50 Management 5% $ 2,056.25 Tota 1 $ 47,293.75 We will modify the plans as an as -built when the work is complete. Will you please process a purchase order for the work? Please let me know the City's Staff position to approval the above. We need to start the work in the next 2-3 weeks, probably prior to the approval of the PO. Please Jet me know if that will.be a problem from the, City's position. It would also be great to have the date that the Commission will be able to process and approve the PO. Thanking you in advance. Should you have any questions, please feel free to contact me at 407.660.2120. Best Regards, (:�ichardCCWohIfarth, P.E. MCCORMICK RESERVE (please sign and return) September 16, 2016 REQUEST FOR CHANGE NUMBER FOURTEEN 1 141 REVISED TOTAL THIS CHANGE .... 1 $41,125A0 ADD TEN (10) DAYS TO COMPLETION DATE The items and contingencies of your original contract will remain in effect and govern this change APPROVED BY OWNER APPROVED BY CONT OR T-3 Ocoee, LLC The Briar Team, LLC - By: Date: Date: the// e, 4570 Orange Boulevard • Sanford, FL 32771 • 407-321-2773 State Certified Underground Utility Contractor #CUC057145 THIS CHANGE ... , . $41,125.00 The work covered by this order shall be performed under the same Terms and Conditions as that included in the Original Subcontract Revise the scope of Subcontract dated 4127115 to Include all labor, materials, tools, equipment and supervision to complete the following: CHANGES PER OWNER'S DIRECTION I. REUSE a) add connect to existing 1 EA 2.65900 •- - •••---•••--- $2,659.00 b) add 8" PVC (DR -18) 940 LF 21.30 •---=---------•••_ $20,022.00 c) add 2" reuse poly stub out 1 EA 810.70 -••----------------- $810.70 d) add 8" gate valve and accessories 2 EA 1,164.40 ...•-.••--•- --- $2,328.80 e) add 8" x 8" tee with accessories 1 EA 44880 —----- -.--.......... $448.80 f) add 8" MJ 45" bend with accessories 10 EA 347.40 ........ $3,474.00 g) add 8" MJ 22.5' bend with accessories 2 EA 328.40 -------------------- - $656.80 h) add 8" MJ 11.25" bend with accessories 2 EA 328.40 •-•..- -- ••••• $656.80 i) add air release valve 2 EA 3,080.00 - ------ ----- ...... $6,160.00 j) add blow off assembly 1 EA 1,078.00 •.------- ----------- $1,078.00 k) add mist. fittings, tracer wire and tape 1 LS 1.76010 ........ $1,760.10 1) add testing 1 LS 1.07000 --•••------•------- $1,070.00 TOTAL THIS CHANGE .... 1 $41,125A0 ADD TEN (10) DAYS TO COMPLETION DATE The items and contingencies of your original contract will remain in effect and govern this change APPROVED BY OWNER APPROVED BY CONT OR T-3 Ocoee, LLC The Briar Team, LLC - By: Date: Date: the// e, 4570 Orange Boulevard • Sanford, FL 32771 • 407-321-2773 State Certified Underground Utility Contractor #CUC057145