Loading...
HomeMy WebLinkAbout01-02-91 '-" '--' ~ MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD JANUARY 2, 1991 The regular meeting of the Ocoee Board of City Commissioners was called to order at 7:30 p.m. by Mayor Dabbs in the commission chambers. After leading in the prayer and pledge of allegiance Mayor Dabbs called the roll and declared a quorum to be present. PRESENT: Mayor Dabbs, Commissioners Combs, Foster, Johnson, and Woodson. Also present were City Manager Shapiro, City Attorney Rosenthal, city Engineer/Utilities Director Shira, and City Clerk Grafton. ABSENT: None CONSENT AGENDA The consent agenda consisted of items A, B, C, D, E, and F. Commissioner Combs pulled items D and E; Commissioner Foster pulled items A, B, and C; and Commissioner Woodson pulled item F. As all the items had been pulled for discussion they were treated separately in chronological order and after the entire consent agenda had been discussed Commissioner Johnson, seconded by Commissioner Combs, moved to approve the consent agenda with a provision that in item B the street department backhoe will be used for trade in rather than the utilities department backhoe. Motion carried with unanimous vote in favor. ~ ADDroval and Award of Construction Bid for South Water Plant Well at S149.090.00 = Diversified Drillina CorDoration. Commissioner Foster had pulled this item' in order to inquire about the definition of cased and uncased. City Engineer Shira explained that the well will have a depth of approximately 1200 feet and the cased portion will be roughly one-half of that. The rest will depend on what they find when drilling. ~ ADDroval and Authorization ~ Seek Bindina Quotations/Enter Aareement for Lease/Purchase of Backhoe - utilities. Commissioner Foster asked about the lease purchase agreement. City Engineer Shira explained that a rough estimate had been established by calling a dealer. After going out to actual bid the Purchasing Agent will coordinate with a leasing agent who will deal with the low bidder. City Manager Shapiro explained that the reason lease/purchase is being considered is that there were no funds readily available to make the purchase outright. Commissioner Woodson requested that, since the utility department backhoe is in better condition than the street department backhoe, the machines should be traded between the departments and the street department backhoe should be used for the trade in in this transaction. Commissioner Woodson requested also that instructions and training on the care and use of the new backhoe be required and supplied, and also that someone be held accountable for the condition of the new machine. ~ ADDroval and Authorization to Purchase GeoaraDhic Information System (GIS) Workstation = GeoVision Systems. ~ Commissioner Foster observed that there was only one quote on the cost. City Engineer/Utilities Director Shira advised that, as we are piggy backing on Orange County's bid for this system, using the same supplier will insure compatibility with their equipment. ~ ~ ~ Page 2 Ocoee City Commission Regular Meeting January 2, 1991 ~ AcceDtance and Authorization to Execute P.E.C. Desian ProDosals Contract for Lift Station/Off-Site System = M&M Utilities Commissioner Combs inquired about the source of funds for this item. City Manager Shapiro advised that $260,000 will come from the County through the Community Block Grant and the $260,000 that the City puts in will be returned to the City through Chapter 170 Special Assessment, also that there will be formal and informal meetings to assure that the residents and owners are informed. Commissioner Johnson wished to make certain that the citizens are informed of their involvement and that it will not be a surprise to them. Commissioner Woodson raised a question regarding being charged twice for the same job and was advised that the entire project had been initially presented as one proposal but that Orange County had required that the portion for M & M Utilities service area itself be separated out as that was covered by the Community Block Grant. The remaining portion of the project is to prepare for a sewer line in our expansion area prior to the construction of the beltway. The two portions are nearly equal in size, thus the bid for aerial photography for each portion is the same, making it seem that the same charge appears twice. ~ AcceDtance and ADDroval of Revision to MultiDlier Rate from 2.80 to 2.92 for P.E.C. Commissioner Combs asked about the increase in the multiplier rate. Mr. Dave Refling, P.E.C., explained that they deal with the overhead rate in their contract with the City and although their costs have gone up they have not had an increase in three years. Mr. Refling said that they felt that a 4% increase in three years was reasonable. ~ AcceDtance and ADDroval of Lake Lilly Oaks Subdivision Final Plat Commissioner Woodson expressed concern about the way the lake contour has been changed with fill in this area and the possibility of causing future problems. City Engineer Shira advised that the pond within the subdivision is designed to hold the 100 year storm run-off. The fill was put in above the 100 year flood level elevation. It was at this point in the discussion that the above noted motion to approve the consent agenda was made by Commissioner Johnson and seconded by Commissioner Combs. COMMENTS FROM CITIZENS/PUBLIC Mr. Charles Butler, 711 Pine Street, stated that he had speeders on Pine Street and was not satisfied with the from the Police Department. City Manager Shapiro advised would discuss the matter with the Police Chief and solution. reported response that he find a Mrs. John Batts, 101 Minor Court, expressed concern about the earth being moved around Lake Lilly Oaks and was informed that the plan had been reviewed and approved by the water management agency. '-' '-' Page 3 Ocoee City Commission Regular Meeting January 2, 1991 R.P. Mohnacky, 1820 Prairie Lake Blvd., asked that the 100 flood be defined. City Engineer Shira explained that the 100 storm in this area is 11.92 inches in twenty-four hours and storm that has a 1% probability of occurring in any given It is not a storm that will happen once in 100 years. Mr. year year is a year. PUBLIC HEARINGS The Oaks at Starke Lake - Preliminary and Final Engineering City Manager Shapiro advised that staff recommends approval of the plan as presented. City Attorney Rosenthal explained that this is both the preliminary and final engineering public hearing because during the annexation process the preliminary plan was reviewed and approved in concept but that was prior to annexation. Mr. Lou Roeder, Starke Lake Joint Venture, 2001 Mercy Drive, Orlando, was present to answer any questions. The public hearing was opened and Mr. John Carpenter, 120 1/2 S. First Street, Ocoee, expressed at length his concern about boat and water safety in the cove after development, as the channel into the lake is only about six feet wide and the view both entering and exiting is blocked by cattails. City Manager Shapiro said that staff had reviewed the plan and had determined that at most the cove would accommodate five boats and that will not exacerbate the existing situation. Mr. Carpenter expressed concern also about the wake washing/eroding his land away and asked that some speed control be considered as well. Mr. Mohnacky asked about the turn around area for the boat trailers. The public hearing was closed. Commissioner Combs raised a question regarding the knee high water level and whether prospective buyers will be advised prior to purchase. Mr. Roeder said that the possibility of even lower water level is made perfectly clear. Mr. Roeder also stated that he is willing to buy and set in place markers at the channel entrance saying "Private Cove," along with other safety markers, if Mr. Carpenter will go on record as agreeing to this, as he is an adjacent land owner. Mr. Carpenter agreed for the record. Further questions established that this is a private dock. Commissioner Johnson said that several citizens in the audience had advised that they had not received notice of the public hearing. Commissioner Combs, seconded by Commissioner Woodson, moved to approve the plan with the provision that a good faith effort be made by the petitioner to take care of the safety factors discussed here by placing signs as permitted. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Johnson "aye," Commissioner Woodson "aye," and Mayor Dabbs "aye." Motion carried. OTHER BUSINESS Carriage Oaks Retention Pond Modifications Mr. Ted Bolin, Developer of Carriage Oaks, is having a problem '-- with the retention pond at that location which must be resolved. Also Mr. Bolin has requested that the City honor an agreement made to reimburse him for the $14,000 costs of upgrading the water line on A.D.Mims Road at the City's request when beginning his Page 4 Ocoee City Commission Regular Meeting ~ January 2, 1991 development. City Manager Shapiro explained that no one on staff was here when the agreement was made with Mr. Bolin regarding such a repayment and the minutes are not specific but there is some indication that was the policy at the time. As there is no evidence that such a payment has been made already, the fair thing to do would be to honor the agreement. Staff estimates that the cost of upgrading was probably closer to $12,871 than $14,000 and as the cost of the repair to the retention pond will be approximately $10,000 to 12,000, City Manager Shapiro proposed that the City make and pay for the necessary modifications, transferring the funds from the Water Reserve for Contingency Account to the General Fund and release Mr. Bolin from any further liability to modify the pond, thus satisfying the agreement as well as solving the problem. Commissioner Johnson, seconded by Commissioner Foster, moved to approve staff recommendation as long as the cost accounting will show this has not been paid already. Motion carried with unanimous vote in favor. First Reading of Ordinance - Second Reading and Public Hearing Scheduled for January 15, 1991 Ordinance No. 91-01, "amending Article III of Chapter 10, of the Ocoee City Code relating to Sprinkler, Standpipe and Fire Protection Systems by the adoption of a new Section 10-47 ~ requiring a secured key access system; providing for severability; providing for an effective date." was presented by title only for the first reading. STAFF REPORTS - There were no staff reports at this time. COMMENTS FROM COMMISSIONERS Commissioner Woodson 1. Announced that the rest of the recycling bins will be delivered as soon as the County pays for them. 2. Expressed his concern about the downtown new businesses being denied occupational licenses due to lack of parking spaces. Commissioner Combs said that the developers of Good Homes Shopping Center have removed the city limit sign and he wants to be sure it is replaced as they promised. ...... Commissioner Johnson 1. Wants to be sure that the companies that are digging up the rights-of-way/easements around the City repair what they have left messed up. 2. u.S. Homes park (Silver Glen) parking area has not been lined off yet. 3. Asked about the sidewalk on Wurst Road. City Manager Shapiro advised that the County will do the sidewalk. 4. Asked about the progress on the survey for the ingress/egress area to the recreation park. 5. Recalled previous attempts to coordinate/cooperate with downtown merchants regarding the upgrading the downtown area and wants to contact them again to try. '-" Page 5 Ocoee City Commission Regular Meeting January 2, 1991 6. Mentioned the passing of Mrs. Irene Holloway, who was always cheerful, a good person and long time resident. Commissioner Foster announced that he had received a card addressed to "Mayor" Foster, and although he considered himself a threat to Mayor Dabbs' position, that there was a nice ring to the words. Christmas had never he noticed Mayor Dabbs 1. Commented that it is time for his "State of the City" address this month. 2. Announced that City Manager evaluation time is coming up in March. 3. Noted that the bUdget review is due next meeting. 4. Said that he has received notification of a meeting with the Joint Planning Group and City Manager Shapiro reported that he has advised Mr. Bernhardt that the timing is bad for the meeting due to the Florida Leagaue of Cities Legislative Conference being held January 17 and 18. 5. Noted a response to our Resolution No. 90-22, regarding the East-West Expressway toll road, from Chairman Harrell saying their accountants are reviewing the possibility of reducing the tolls on the western end of the expressway. ~ ADJOURNMENT The meeting adjourned at 9:30 p.m. Approved: City 0 Ocoee .' ""O(Yif); or '-'