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Home My WebLink About07-02-91 ........ ~ ......... MINUTES OF THE OCOEE BOARD OF CITY COMMISSIONERS REGULAR COMMISSION MEETING HELD JULY 2, 1991 The regular meeting of the Ocoee Board of City Commissioners was called to order by Mayor Dabbs at 7:30 p.m. in the commission chambers. After leading in the prayer and pledge of allegiance, Mayor Dabbs called the roll and declared a quorum present. PRESENT: Mayor Dabbs, Commissioners Combs, Foster, Johnson, and Woodson. Also present were City Manager Shapiro, Administrative Services Director Beamer, Building Official Flippen, City Engineer/Utilities Director Shira, Planning Director Behrens, Public Works Director Brenner, and City Clerk Grafton. ABSENT: None PRESENTATIONS AND PROCLAMATIONS There were no presentations or proclamations. Commissioner Combs said that, due to unexpected surgery, he has missed two meetings and he expressed his appreciation for the prayers and flowers. CONSENT AGENDA The proposed consent agenda consisted of items A, B, C, D, and E. A. Acceptanc~ and Approval of Minutes of Regular Commission MeetilliL of gunJL18 LJ}91_ anLJoin t__~_ommission/LPA_MeetiI!~_ June ~?L_19U B. Acceptance and Ap~roval of BurndenPark Subdivision Re~est for Til!L~ Ext ens i QI! ~.._.~.p:2.:r;:QY-~lu anA..-!\ltho:r:ization _~o Execute Easem~nt Agreem_~nt Franklin/Taylor Intersection !!.~~_~~~lli!!~.EL and.!~th9.1'iza tio~f Expendi t!lres of_~}LQQQL-1..r_om_~gJ~ml:!.!lHY Recreational Impact ~ee for Rookie League Ballfield ~.!.___~S.~~.P..!: aI!.~~~Il<!._~.p..:2.roy.~i~L? t af f -R~commenda t i on~Jl.~rd i ng Service of Process on the City Commissioner Foster, seconded by Commissioner Johnson, moved to approve the consent agenda as presented. Motion carried with unanimous vote in favor. COKKENTS FROM CITIZENS/PUBLIC Mr. Ben Griffin, 345 S. Lakeshore Drive, 1) reported high grass in the ditches on Story Road between Bluford Avenue and Kissimmee Avenue, also at the Silver Star Road and Ocoee-Apopka Road intersection ; 2) requested that those ditches be covered or marked with reflectors; 3) asked that the tree limbs over the sidewalk on Lakeshore Drive be trimmed up higher so that a tall person can walk there upright. Mr. Griffin asked also for an update on Clark Road and City Engineer Shira and City Attorney Rosenthal responded. Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, reported high weeds at Johio Shores/Silver Star Road and also suggested using grass clippings as mulch. Mr. Mohnacky expressed concern regarding getting the best prices on the capital improvement items and he was advised that that is why the City has a trained buyer. PUBLIC BEARINGS Second Reading of Ordinance Ordinance No. 91-19, relating to Fire Impact Fees "repealing Ordinance Number 89-47 which established a Fire Impact Fee; enacting a new Fire Impact Fee; adopting a fee schedule; providing for time of payment; providing definitions; providing for an annual review; providing for credits; providing for exemptions; providing for vested rights determination; providing for a trust fund; providing ~ Page 2 Ocoee City Commission Regular Meeting July 2, 1991 for a penalty; providing for severability; providing an effective date." was presented by title only for the second reading and public hearing. Administrative Services Director Beamer explained the purpose of this ordinance. The public hearing was opened and, no one wishing to speak, was closed. Commissioner Combs, seconded by Commissioner Woodson, moved to enact Ordinance 91-19 as presented. On roll call Commissioner Combs voted "aye," Commissioner Foster "aye," Commissioner Johnson "aye," Commissioner Woodson "aye," and Mayor Dabbs "aye." Motion carried. Amber Ridge-Preliminary and Final Engineering Plans-Formerly Mosely Estates Planning Director Behrens presented the staff report and advised that Mr. Gary Russell, the Developer, was present to answer any questions. City Manager Shapiro said that Commission had ordered affordable housing and this is it. The public hearing was opened and Mr. R.P. Mohnacky mentioned the possibility of building shells and letting the owner finish the house. Mr. Russell said that they are offering 1,500 sq.ft. houses in the $65-$70,000 price range, that they are saving trees and that they will have inside and outside sidewalks along with the other amenities required by the City. Mayor Dabbs said that one of his agendas has been met with affordable housing and that now we need a housing authority. Mr. Mike Ritten, 526 Nicole Boulevard, asked that their tree in the right-of-way be saved. Mr. Harold Woodley, P. O. Box 396, Ocoee, asked where the retention pond and the fence will be. Mr. Ritten asked if there will be fencing between their property and the development. Mr. Russell advised that it is not part of the plan but ~ that he will deal with the homeowners association and ask them to do it and that he will also leave the trees as requested. Commissioner Woodson, seconded by Commissioner Johnson, moved to approve the preliminary and final engineering subdivision plans of Amber Ridge Subdivision as presented. Motion carried with unanimous vote in favor. OTHER BUSINESS Presentation and Ranking of Audit Selection - FY 91, FY 92, FY 93 Administrative Services Director Beamer advised that the ad requesting proposals for the Audit Selection for FY 91, FY 92, and FY 93 was published May 12, 1991 and that three firms attended the mandatory pre-proposal conference. Two of those firms submitted proposals and are ranked as follows: 1. McDirmit, Davis, Lauteria & Co. 2. Holland & Reilly Ms. Beamer requested that the Commission hear the firms' presentations, rank the firms, and authorize the Audit Selection Committee to proceed with negotiations with the top-ranked firm. Ms. Beamer then asked each firm to limit their presentation to five minutes. Mr. Tom Reilly and Mr. David Holland gave the presentation for their company and advised that their associates, Repenon, Meeks & Orenstein, would be involved in the audit process also. Commissioner Combs stated for the record that the associates are the accountants for his company, Certified Steel, and that City Attorney Rosenthal has advised that this would not constitute a conflict of interest should this company be awarded the contract for audit. ~ Mr. Eldon McDirmit gave the presentation for McDirmit, Davis, Lauteria & Co. Commissioner Woodson, seconded by Commissioner Johnson, moved to rank McDirmit, Davis, Lauteria & Co. number one. City Attorney Rosenthal advised that the motion should include ranking for number two as well so that if it were not Page 3 ~ Ocoee City Commission Regular Meeting July 2, 1991 possible to negotiate successfully with number one it would be possible to negotiate with number two. Commissioner Woodson and Commissioner Johnson agreed that their intention regarding the motion was to accept the ranking as recommended by staff, with McDirmit, Davis, Lauteria & Co. ranking number one and Holland & Reilly ranking number two, and to authorize the Audit Selection Committee to proceed with negotiations with the firms in that order. Motion carried with 3-2 vote in favor with Commissioner Combs and Commissioner Foster voting "no." RECESS 8:30 - 8:40 P.M. '-' Presentation and Ranking of Golf Course Selection Administrative Services Director Beamer presented the short list for the Golf Course Project which was authorized at the May 7, 1991 Commission meeting, explaining that the proposals were reviewed based upon treatment of two key factors: 1) That the facility be at no expense to the taxpayers; and 2) That the facility accept the effluent disposal. City Engineer/Utilities Director Shira said that the current effluent product does not meet public use standards just yet but the facilities to process effluent to that standard are in the five-year capital improvement plan and will be coming before Commission before actual need. Ms. Beamer advised that a fourth firm had submitted a proposal but had not answered key questions and that firm had been sent a letter saying that the other groups will be reviewed in depth. It was stated for the record that the Ci ty had borne all costs for the necessary golf games played by the review committee members. The firms were rated as follows: 1. The Clifton, Ezell & Clifton Group (Riverbend Golf Group, Inc.) 2. MGD (Municipal Golf Developers) 3. Guettler & Sons, Inc. Administrative Services Director Beamer asked representatives of each group to address Commission and to limit their presentation to twenty minutes. Mr. Don Scurlock, Project Coordinator and Finance Director of Guettler & Sons, Inc. and Mr. Darrell E. McQueen, P. E., President of McQueen and Associates, Inc., gave the presentation for Guettler & Sons, Inc. Mr. Dennis Quinn, Development Director, and Mr. Warren J. Stanchina, Operations Director, spoke representing Municipal Golf Developers. Mr. Robert Londeree, RDL, Planning and Design, described the golf routing plan. Mr. Larry G. Hawkins, P.G., President of GeoScience Incorporated, and Mr. Roger Bailey, Ex. Vice President and Chief Engineer of Prince Contracting Co, Inc., spoke as consultants to MGD in this presentation. RECESS 8:35 - 8:40 P.M. The presentation for Clifton, Ezell & Clifton Group was given by Mr. Mike Eddy, Chairman, Mr. Lloyd Clifton, President, and Mr. Kenneth Ezell, Vice President of the Riverbend Golf Group, Inc. "- Commission had asked questions of each group during the presentations and at the conclusion of the last presentation Commissioner Combs commended the Review Committee for their efforts. Administrative Director Beamer pointed out that the proper name for the Clifton, Ezell & Clifton Group is Riverbend Golf Group, Inc. Commissioner Combs, seconded by Commissioner Johnson, moved to accept the Review Committee's recommendation as to ranking of the firms with the change as Page 4 ~ Ocoee City Commission Regular Meeting July 2, 1991 pointed out that the number one ranked Clifton, Ezell & Clifton Group should be Riverbend Golf Group, Inc. and also to authorize the Golf Selection Committee to proceed with negotiations with the top-ranked firms. Motion carried with unanimous vote in favor. Mayor Dabbs pointed out that the proposals include the possibility of long term leasing of the golf course, and, as the City Charter has certain requirements that need to be met, it would be appropriate for the City Attorney to monitor the discussions. Commissioner Combs, seconded by Commissioner Johnson, moved to authorize the City Attorney to monitor the discussions with regard to the legal implications of a long term lease. Motion carried with unanimous vote in favor. Capital Improvement Plan for Fiscal Years 1992-1996 City Manager Shapiro advised that in reviewing the 5 year Capital Improvement Plan the focus would be on the current fiscal year 1991-92 as that is the only year being funded. Mr. Shapiro then went over the entire schedule, each department in turn, and upon reaching Building Maintenance a rather lengthy discussion ensued regarding the new city hall. Commission concurred with City Manager Shapiro's recommendations for every line item. Commissioner Foster, seconded by Commissioner Woodson, moved to approve the 5-year Capi tal Improvement Plan as presented. Motion carried with unanimous vote in favor. .~. Resolution No. 91-12, adopting Job Descriptions for Building, Finance, and Planning Departments, an Intern, and one position for the Utility Department was presented by title only. City Manager Shapiro explained that the jobs in the descriptions are not all funded but this set of job descriptions will permit the City to be prepared when the need arises. Commissioner Combs, seconded by Commissioner Woodson, moved to adopt Resolution No. 91-12 with the updated copy of job descriptions. (Mayor Dabbs had edited the version submi tted for the packet and there were non-substantive changes to be made.) Motion carried with unanimous vote in favor. Acceptance and Approval of City Hall and Police Station Expansion Projects Progress Report Administrative Director Beamer advised that on the bonding side of funds for this project there are $911,000.00 for the Police Station expansion and for the associated parking and site work necessary. On the City Hall side 1.36M dollars remain for expansion, site work and surveying for the whole area. Ms. Beamer reported that the architectural proposals were opened July 1st and there were 14 submittals, all from architects who were present at the pre-submi ttal meeting. The written proposals will be reviewed by the committee and brought before Commission in phases with input requested so that a suitable overall design can be determined before the initial meeting with the architects. Mr. Rick Merkle, P.E.C., went through the Preliminary Engineering Investigation dated June, 1991 and answered questions. Commissioner Combs, seconded by Commissioner Woodson, moved to accept the progress report as presented. Motion carried with unanimous vote in favor. '-'" .'-' Page 5 Ocoee City Commission Regular Meeting July 2, 1991 First Reading of Ordinance-Second Reading and Public Bearing is scheduled for July 16, 1991 Ordinance No. 91-18, relating to Florida Power Franchise Agreement "granting Florida Power corporation, its successors and assigns, an exclusive electric utility franchise for a term of thirty (30) years; providing for certain conditions relating thereto; establishing a franchise fee; providing for indemnification of the City; providing for inclusion of lands which may hereafter be annexed into the City of Ocoee; repealing Ordinance No. 511 subject to certain transition provisions; providing for conflicts; providing for severability; confirming compliance with Charter requirements; providing an effective date." was presented by title only for the first reading. Replacement for Mr. John Linebarier - resignation from Two Boards Effective July 1, 1991 - Planning and Zoning Commission Term Expires April 1994 Mayor Dabbs clarified the policy regarding appointing alternate members into regular positions and replacing the alternate position when there is a vacancy on a board and asked for consensus. Commissioner Foster, seconded by Commissioner Woodson, moved to appoint Alternate Member Gary Carroll to fill the vacancy created by Mr. Linebarier's resignation. Motion carried with unanimous vote in favor. Commissioner Johnson, seconded by Commissioner Woodson, moved to appoint Mr. John Bateman as alternate member to finish Mr. Carroll's term as alternate. Motion carried with unanimous vote in favor. ~ Code Enforcement Board Term Expires June 1993 Commissioner Johnson, seconded by Mayor Dabbs, moved to appoint Mrs. Madeline Shagner to complete Mr. Linebarier's term on the Code Enforcement Board. Motion carried with unanimous vote in favor. STAFF REPORTS - none COMMENTS FROM COMMISSIONERS Commissioner Woodson reported very low water pressure at Mr. Stinnett's house on North Bluford. commissioner Combs said that he had thought he was glad to be back and then looked at his clock. Commissioner Foster had no comments at this time. Commissioner Johnson passed out tickets to the World War II Memorial Dance scheduled for July 19. Mayor Dabbs announced that he will be going to Washington on July 31 and returning August 4. ADJOURNMENT Meeting adjourned at 12:20 a.m. ~