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HomeMy WebLinkAbout12-06-16 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida DECEMBER 6,2016 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentation for Life Saving Award to Corporal Nathan Koch. (Deputy Chief McCosker) Presentation for Officer of the Third Quarter to Detective Andrew Motes by Deputy Chief McCosker and the CACOPD Board Members. C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER TI IF CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE.WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WIIICII CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular Commission Meeting held November 1,2016. (City Clerk Sibbitt) 2. Approval of Appointment to the Human Relations Diversity Board (3-year term). (City Clerk Sibbitt) Members of the Human Relations Diversity Board serve three-year terms. Currently the Human Relations Diversity Board has eleven(11)members, and their resolution allows no less than seven(7) members and no more than thirteen (13) members. An application has been received by Billie Jean Daily, who has shown an interest in being appointed to the Human Relations Diversity Board for a term ending May 2019. 3. Approval of Reappointment to the Citizen Advisory Council for Ocoee Police Department and Appointment of New Member (3-year terms). (City Clerk Sibbitt) Members of the Citizen Advisory Council for Ocoee Police Department serve a three-year term. The Resolution creating the Board allows no more than fifteen (15) members. Currently, the Board has ten(10)members. Two(2)members have terms expiring January 2017, and Terry Titus wishes to be considered for reappointment for another three-year term, and Amy Clark declined reappointment at this time. Additionally, one application has been received by Ocoee resident, Marc Bray, who has shown an interest in being appointed to the Citizen Advisory Council for Ocoee Police Department for a term ending January 2020. Regular City Commission December 6,2016 4. Approval of Resolution of Support for the Florida Alliance of Boys and Girls Clubs. (City Clerk Sibbitt) The West Orange Boys and Girls Club has a long history in the City of Ocoee community of providing after-school educational programs. The City of Ocoee was asked to support the Florida Alliance of Boys and Girls Clubs in its request to the Florida Legislature of funding. 5. Approval of First Amendment to Development and Economic Incentive Agreement for City Center West Orange—Phase 1. (City Planner Rumer) On September 6, 2016, the City Commission approved and executed a Development and Economic Incentive Agreement for City Center West Orange - Phase 1, by and between CCWO Development Management, LLC, WSCC Development, LLC, MB II, the City of Ocoee, and the Ocoee CRA, for the development of City Center West Orange. Subsequent to the execution of the Original Agreement, which was on October 3, 2016, on October 13, 2016, CBPW acquired the property fee simple from WSCC Development, LLC by a Special Warranty Deed. By its acquisition of the above referenced parcels, CBPW must undertake all obligations inuring to WSCC Development, LLC and CCWO Development Management,LLC under the Original Agreement and by this Amendment. 6. Approval of McCormick Reserve Phase 2 Plat. (Development Engineer Womack) This plat is for Phase 2 of the McCormick Reserve subdivision. The McCormick Reserve subdivision is located on the south side of West McCormick Road between the Brynmar Subdivision and the Kensington Manor Subdivision. The overall subdivision contains approximately 134 single-family residential lots on approximately 45.09 acres of land. The McCormick Reserve subdivision features two residential lot sizes—50'x120' and 60'x120'. Ryan Homes is the homebuilder for this non-gated subdivision. The Phase 2 portion of the development comprises 68 of those lots on approximately 15 acres of land. Platting is due to occur prior to the subdivision receiving a Certificate of Completion; therefore, the developer has provided a Surety (Letter of Credit) for the remaining public improvements. In the case of the McCormick Reserve subdivision, the only outstanding public improvement is the completion of the subdivision roads for Phase 2.The subdivision is not planned to be gated;therefore,a Traffic Enforcement Agreement is not necessary. 7. Approval of the Second Supplement to Master Water and Sewer Bond Resolution 2016-017. (Chief Accountant Briggs) The City Commission adopted the Master Water and Sewer System Bond Resolution 2016-017 on November 1, 2016. As the final documents for the 2016 Water and Sewer Refunding and Revenue Bonds issue reach completion, a request for clarification related to future defeasance was made. At the recommendation of counsel,the attached amendment is before the Commission for approval. The revision is a supplement to Section 6.03(B), clarifying that in the unlikely event of a defeasance undertaken with municipal bonds, that the securities for the underlying escrow will be secured with cash or non-callable obligations of the United States of America and unconditionally guaranteed as to the timely payment of principal and interest by the United States of America. The supplement further requires verification agent review and reporting as to "defeased municipal bonds." The City Manager, Finance Director, Financial Advisor and Bond Counsel understand that making this change, which supplements the verification provisions for water and sewer bonds, has no detrimental effect and has no additional cost for the City. 8. Approval of Allocation of Funds to Cover Shortages in General Fund Expense Accounts for FY 2016. (Finance Director Horton) Expenses for general fund legal services and Fire Department salaries exceeded budgeted amounts for Fiscal Year 2016. Funds need to be transferred to cover these shortages since there are not excess funds available in the departments. 2IPage Regular City Commission December 6,2016 9. Approval of Tenant Estoppel Certificate and Subordination, Non-Disturbance and Attornment Agreement for Fountains West Shopping Center. (Fire Chief Miller) In a lease dated May 7, 2012, the City of Ocoee and Ocoe, LLC, entered into an agreement for the Ocoee Fire Department to lease approximately 1,440 square feet of space located in the Fountains West Shopping Center. In 2015, the lease was extended for an additional two-year period and is due to expire in May 2017. At this time, Fountains West Shopping Center is being refinanced. Pursuant to Section 11.01 and Section 22.11 of the lease agreement, the City as Tenant agrees to promptly consent to and execute documents required for the landlord to complete its transaction. These documents, a Subordination and Attornment Agreement and Tenant Estoppel Certificate, have been provided for approval by the City Commission and execution by the Mayor. 10. Approval to use $4,811.83 of the Pre-Planning Incident Software to cover the CAD to RMS Interface. (Fire Chief Miller) The Ocoee Fire Department's CAD to RMS interface allows for the City's software to communicate with the Orange County Fire Department's CAD system, which is essential for reporting and compliance with the Fire Dispatch Services Interlocal Agreement with Orange County. The approved City budget includes the purchase of the CAD to RMS Interface at a not-to-exceed amount of $8,578.50. The amount normally billed annually for CAD services by Orange County under the adopted Interlocal Agreement slightly exceeded the expected amount, which resulted in a shortfall of $4,811.83 needed to complete the purchase of the CAD to RMS interface. The additional amount will come from the following account: Pre-planning Incident Software 001-522-00-6405 -$4,811.83. 11. Approval of Renewal of Radio Services Agreement with Motorola, Inc. (Police Chief Brown) In November 1995, the Honorable Mayor and Board of City Commissioners authorized the purchase of the Motorola 800 MHz Radio system, which is still being utilized by the City in conjunction with Orange County's radio system. Also purchased with the radio system was a service maintenance agreement. The agreement is required for equipment that is no longer under factory warranty. Included in the agreement is all covered radio equipment currently owned by the City of Ocoee with the exception of the radio equipment purchased by the City for the Fire Department. The cost of the service agreement for the next 12 months is$23,943.36. 12. Approval of Update and Renewal of Municipal Inter-Local Voluntary Cooperation Mutual Aid Agreement. (Police Chief Brown) Currently, the City of Ocoee Police Department participates in a Municipal Inter-Local Voluntary Cooperation Mutual Aid Agreement with the Cities of Apopka, Belle Isle, Eatonville, Edgewood, Maitland, Orlando, Winter Garden, and Winter Park, the Towns of Oakland and Windermere, the University of Central Florida, and the Florida Agricultural and Mechanical University Department of Public Safety. As these law enforcement agencies are located in close relation to each other, it is to the advantage of each to receive and extend Mutual Aid in the form of law enforcement services and resources to adequately respond to continuing, multi jurisdictional law enforcement problems, so as to protect public peace and safety, preserve the lives and property of people, and in intensive situations, including but not limited to emergencies as defined under Section 252.34 Florida Statutes. This agreement expires on January 1,2017. The participating agencies have agreed to expand the Municipal Inter-Local Voluntary Cooperation Mutual Aid Agreement by including the Cities of Kissimmee and St. Cloud, which also interact closely with the participating agencies. The Florida Agricultural and Mechanical University Department of Public Safety has been removed from the agreement. Additionally,the agreement has been revised to include the ability to aid in the arrest of fleeing suspects, continuing investigations, and the service of search warrants, which enter into the jurisdictional boundaries of another participating agency. 3IPage Regular City Commission December 6,2016 13. Approval to Award the Continued Administration of the Abandoned Residential Property to Community Champions. (Police Chief Brown) The City of Ocoee established an Abandoned Residential Property Program as a mechanism to protect residential neighborhoods from becoming blighted through the lack of adequate maintenance and security of abandoned properties. These properties not only create code violations, but they also produce fire hazards, attract children, and the homeless. They are taken over by squatters and house criminal enterprises. These issues are compounded when the individual property ownership is being disputed and the property does not have up to date contact information. Without a registry the police and code enforcement are unable to prosecute or even trespass the individuals involved, leaving the properties to further neglect and the neighborhoods blighted. The Vacant Property Ordinance established a registration requirement for abandoned properties or properties in the process of foreclosure. This registry has provided a database for police, fire and code enforcement personnel to utilize immediately in order to deter continued neglect of these properties and the negative effects they have on the community. Community Champions, once Federal Property Registration Corp., has been administering this registry for the City of Ocoee to include: records administration, providing internet website registration, fee payment, and fee collection, monthly financial and registration reporting,data tracking and status updates. To date,Community Champions has remitted$253,700 to the City of Ocoee with no actual cost to the City. 14. Approval of Resolution to Specifically Designate The Vineyards as a Golf Cart Community. (Police Chief Brown) The City has an ordinance in place authorizing the use of golf carts (the "Golf Cart Ordinance") within certain communities and streets pursuant to the provisions of Article III of Chapter 153 of the Ocoee City Code. The purpose of this Resolution is to specifically designate the following subdivision as a Golf Cart Community as defined in the Golf Cart Ordinance: The Vineyards. Public Works will install road signs and a map will be posted on the City's website in order to inform the public of the boundaries. 15. Approval of Lake Prima Vista Nutrient and Hydrologic Management Plan with Amec Foster Wheeler. (Public Works Director Krug) The Public Works Stormwater Division, the Florida Fish and Wildlife Conservation Commission (FWC), along with adjacent residents, have observed a visible change in the water quality of Lake Prima Vista over the last two years. The City participates in the University of Florida's volunteer Lakewatch water quality monitoring program to determine the health of the City's lakes. Utilizing the Lakewatch data, Lake Prima Vista has recently been labeled an "Impaired Water" by the Florida Department of Environmental Protection (FDEP) due to elevated nutrient concentrations. Working with FWC, FDEP, St. Johns River Water Management District and other municipalities who have experienced similar impairment issues, it was determined the City needed to secure the services of a firm which specializes in environmental restoration measures. The unique nature of the nutrient loading requires specialized testing to determine corrective action. Amec was recommended by peers, along with other Municipalities and Environmental Firms for their qualifications and expertise to sample, evaluate and determine the required corrective actions. Amec has current contracts with Orange County for lake management, Seminole County for stormwater management and permitting along with continuing services contracts with the Lake County Water Authority and City of Maitland. The Amec team has local experience with similar issues,particularly with the Lake County Water Authority on the chain of lakes taking effluent from Lake Apopka. Amec also has an unrelated continuing contract with Ocoee for surveying and mapping. Public Works has met with Amec to derive a detailed sampling program in order to create a water quality improvement plan with a projected fourteen (14) month completion time. Public Works recommends waiving the formal bid process for this specialized environmental work and issuing a purchase order to Amec to proactively determine the nutrient loading source and corrective actions required to maintain Lake Prima Vista as a healthy water body. Public Works has been in contact with other municipalities to verify the pricing is in line with the scope of work and the $62,297.19 negotiated for these services fall within industry standards and is adequately funded in the Stormwater Division. 4IPage Regular City Commission December 6, 2016 16. Approval of Traffic Signal Maintenance Agreement with Control Specialists. (Public Works Director Krug) The Commission approved utilizing Control Specialists for traffic signal maintenance at the September 15, 2009, meeting by piggy-backing on an existing City of Maitland Agreement. The agreement with Control Specialists has provided proactive inspections and repairs for maintaining the City's traffic signals. Maitland's original contract expired and a new two-year contract has been executed with Control Specialists. Public Works is requesting Commission approval to continue contracting with Control Specialists by piggy-backing on Maitland's new agreement for Signal Maintenance. Control Specialists is maintaining their pricing from the previous agreement without a price increase. Public Works meets several times per year with the FDOT and local agencies from Orange, Osceola and Seminole Counties to discuss signalization maintenance and operations. Public Works has determined from discussions at the regional meetings that Control Specialists continues to provide the most cost-effective service option for Ocoee to proactively maintain our City's signal system. The adopted budget amount for FY 2017 is $57,000, including services for monthly inspections and maintenance along with unanticipated repairs and upgrades. Public Works recommends piggy-backing on the Maitland agreement with Control Specialists for the two-year term with an optional one-year extension. 17. Approval of Code Enforcement Foreclosure of Fine/Lien for A9 Estates LP; Re: 1517 Ison Lane. (Assistant Support Services Director Gaines) This property was cited on May 1, 2012, for an expired/suspended/un-inspected owner/builder electrical permit. The code in violation was §51-13, Work Without a Permit. On June 26, 2012, the Code Enforcement Board issued an order to comply by July 13, 2012, or be fined $150.00 per day. On July 24, 2012, the Code Enforcement Board imposed the accruing fine and lien as of July 13, 2012, for non-compliance of §51-13. The new property owner, A9 Estates LP, purchased the property for $116,300 on April 7, 2016. The property is still in non-compliance, but was re-cited listing the new owner. The owner at the time of the violation,Joy Lynn Krumweide, lost the property to HSBC Bank USA, National Association on January 8, 2016. A Certificate of Service of Final Judgement of Foreclosure was issued naming the City of Ocoee. The City's $237,750 lien was dismissed during foreclosure. After detailed research with the Assistant City Attorney, it is recommended the fine/lien be erased due to the foreclosure. 18. Approval of Water Main Relocation Proposal in Conjunction with S.R. 50 Widening Project by West Colonial Ocoee Development. (Utilities Director Smith) The State Road 50 (Dash - 3) Project calls for certain City water and sewer mains to be either relocated or replaced, subject to the new roadway widening configurations. One water main located on the north side of the highway between Bluford Avenue and Maguire Road is being replaced due to its location and non-conforming material composition. The west end of the main, which will be within the Maguire Road intersection, will be very difficult to install, and future maintenance on the line would be very complicated due to all its conflicts with other utilities and the traffic control device. Currently,the West Colonial Ocoee Development(former Sabal Hotel)calls for certain water main improvements, which, if enhanced upon, could be used as a more favorable alternate route for the City's new main. Staff has reached out to the developer, who has agreed to install the line in the amount of$46,860. The estimated cost to have the line installed by the FDOT contractor is $48,370. Utilizing the West Colonial Ocoee proposal, the City will realize a net savings of$1,510. In addition to the savings, West Colonial Ocoee Development has agreed to provide a 10' (ten foot)wide utility easement centered over the installed water main. Furthermore,the West Colonial Ocoee Development sanitary sewer outfall currently connects to the City's gravity sewer main as a service with no access to the connection, and is located in the State Road right-of-way outside of the existing pavement. The tie-in after the widening project shall be under pavement with no maintenance access. The City had planned to utilize FDOT's Lane Construction to convert the tie-in to a sanitary manhole connection, but now due to cost and coordination, is recommending that West Colonial Ocoee Development construct the manhole. The estimated cost for Lane to do the work is over$8,500, and West Colonial Ocoee Development has proposed to construct the manhole for$7,800. 5jPage Regular City Commission December 6,2016 G. PUBLIC HEARING 19. Toll Road Brewing Company Special Exception with Waiver, Project#1-16-SE- 025. (Advertised in the West Orange Times on Thursday, November 24, 2016.) (City Planner Rumer) The subject property consists of an existing one-story 2,988 square-foot building,constructed in 1960, which is located at the northwest corner of McKey Street and Cumberland Avenue. The applicant is proposing to convert the existing 2,988 square-foot building to a microbrewery. The existing building will be remodeled with a 550 square-foot brewery area, 900 square-foot taproom, and a 550 square- foot patio with parking areas located in front of the building, under a covered garage. On-street parking is also available on McKey Street from Bluford Avenue to the Kissimmee intersection. The proposed Toll Road Brewing Company's operation will be a locally-owned small craft brewery located in Downtown Ocoee. Toll Road Brewery will focus on brewing traditional beer styles while providing a comfortable family and pet friendly environment. The Brewery will consist of a 550 square foot, 3 barrel (93 gallon) brew house. The taproom/bar will be located in another 900 square feet with approximately 34 seats. An outdoor covered patio will have approximately 40 seats. The taproom will have 10-12 taps serving 8-10 house-brewed beers with 2-4 guest taps as well as a wine selection. There will be two unisex restrooms and televisions. A possible small stage for acoustic music will be provided from time to time. The outdoor space will include a large patio that is covered and additional room in the back for games/family activities. Other improvements will include a new awning along the McKey Street frontage. The applicant has requested one (1) waiver from the requirements of the City of Ocoee Municipal Code. The waiver that is being requested is to City Code Article II Sale of Beverages § 38-5. Staff recommends the Honorable Mayor and City Commissioners approve the Special Exception for Toll Road Brewery with the waiver request. H. FIRST READING OF ORDINANCE 20. First Reading of Ordinance for a Temporary Moratorium on Development Relating to Medical Cannabis Activities. (Second Reading and Public Hearing scheduled for January 3, 2017, Regular Commission Meeting at 7:15 p.m. or soon thereafter). (City Planner Rumer) In the 2014 legislative session, the Florida Legislature passed CS/CS for Senate Bill 1030 allowing for the compassionate use of low-THC and medical cannabis by qualifying patients. This bill, now codified at Section 381.986, Florida Statues, allows for the establishment of approved dispensing organizations around the state. At the general election on November 8,2016,Florida voters approved a Constitutional Amendment to allow the use of marijuana for debilitating medical conditions. Implementation of the Constitutional Amendment will increase the opportunities for the establishment of dispensing organizations around the state. Dispensing organizations are a new and unprecedented land use in the state of Florida. For this reason, City staff has determined that the City's existing land development regulations must be amended to address this type of use. For example, regulations relating to zoning location must be created. In order to develop such regulations, City staff recommends a one-year moratorium be established on the processing and consideration of applications for any City approval, including, but not limited to, development orders, development permits, and building permits, relating to establishment of medical cannabis activities, as this term is defined in the ordinance. I. REGULAR AGENDA 21. Review of hours for City Parks. (Parks and Recreation Director Hayes) The City Commission had requested staff bring back information regarding the hours in which parks are open for use by the public. On March 5,2013,the City Commission approved amending the Code of Ordinances, Chapter 124, governing the rules and regulations for the use of city parks, which included amending the hours for which parks are open for public use. It provided for neighborhood parks to be open from 7:00 am. to 9:00 pm. and community parks to be open from 7:00 am. to 11:00 pm. Parks and Recreation Department staff have met with Police Department staff to review the hours of use for all city parks. Staff has also reviewed police calls for service associated with some of Wage Regular City Commission December 6,2016 the parks in question;and based upon this review, staff has prepared several options for the closing of the neighborhood parks based upon existing facilities within the park and the intended use of those facilities. Based upon this information, staff is recommending keeping the hours of use for all community parks, such as Central Park, Bill Breeze/Lakefront Park, Vignetti Park, Sorenson Fields, Jim Beech Center and Tiger Minor Park as currently approved between 7:00 am.and 11:00 pm. Staff is proposing several options for the Commission's consideration regarding the hours of use for neighborhood parks,which include: • Option 1: Close all neighborhood parks at a time based upon Eastern Daylight/Standard Time. • Option 2: Close all neighborhood parks 30 minutes past sunset. • Option 3: Close all neighborhood parks at 8:00 pm all year. • Option 4: Keep current closing hour of 9:00 pm all year. 22. Police Tow Contract Renewal for Consideration and Discussion. (Police Chief Brown) The City of Ocoee entered into a towing contract on March 1,2014, with three tow companies,which were selected to participate in the contract on a rotation basis. The three tow companies are Ace Towing, Car Store Towing, and Sly's Towing. The contracts are set to expire on February 28, 2017; however, each contains two one-year automatic extensions. Based on an assessment of the companies' performance and the contractual requirements,two of the companies have been operating in a satisfactory manner with minor issues. The third company, Ace Towing, has had significant delays in responding to requests,and their facilities are further outside of the contractual requirements in comparison with the two other vendors. 23. Appointment of a Districting Commission, in Accordance with the City of Ocoee Charter, Article XI, Section C-66. (City Clerk Sibbitt) Article XI, Section C-66 of the Charter: The City Commission shall establish a Districting Commission after November 15, 1991,but no later than December 15, 1991, and every five(5)years thereafter(i.e., 1996, 2001, 2006, etc.) a new Districting Commission shall be appointed by the City Commission after November 15, but no later than December 15 of that year. A Districting Commission may also be appointed by the City Commission at such other times as deemed necessary by the City Commission. The Districting Commission shall consist of five (5)members who shall be s, appointed by majority vote of the City Commission and who shall serve on such commission for terms of one(1)year,unless such terms are extended by the City Commission. On August 16, 2016, the City Commission voted unanimously to allow residents to apply by November 18, 2016, for consideration to be appointed to the Districting Commission. Only three (3) residents have applied prior to the November 18th deadline. Therefore, in consultation with City Attorney Cookson, it has been asked that the City Commission bring forth a nominee for the Districting Commission to the December 6th City Commission meeting. 24. Update on Federal Lobbyist Services, RFP 16-001. (City Attorney Cookson) On April 5, 2016, the City Commission held a special meeting for the purpose of hearing vendor presentations in response to RFP 16-001, issued December 20, 2015, relating to federal lobbyist services. At the April 5, 2016 special meeting, the City Commission heard presentations from the following vendors: Global Development Business Consulting, Inc., Alcalde & Fay, Ltd., Inc., and Capitol Counsel, LLC. After hearing the presentations, the City Commission selected Global Development Business Consulting, Inc. (Global) as the federal lobbyist firm to provide services on behalf of the City. As had been stated in Global's presentation, the City awarded the contract contingent upon Global's merger with the law firm, Akerman, LLP. The vote also provided that in the event the merger did not happen,the City would award the contract to Alcalde&Fay, Ltd.,Inc. Because the Global-Akerman merger had not yet occurred, on June 21, 2016, Mr. Bracy, principal at Global, provided the City Commission with an update on the status of the Global-Akerman merger. At that time, the City Commission voted to approve moving forward with Global as the federal lobbyist and allowing Global to sub-contract with Akerman until such time as a Global-Akerman merger was finalized. The motion further provided that, in the event the merger between Global and Akerman was not finalized by November 30, 2016, the City would have the right to terminate the contract with Global. To date, the City has not received information from Global confirming the merger.The City now has the right,but not the obligation,to terminate the contract with Global. 7Wage Regular City Commission December 6,2016 25. Options Regarding the Code Enforcement Board (CEB). (City Attorney Cookson) On October 25, 2016, the City of Ocoee Code Enforcement Board (CEB) considered an action brought by Code Enforcement on property located at 1 Taylor Street. Following a CEB ruling finding a violation,but allowing an unprecedented 22 months for the property owner to come into compliance with the City Code, City staff began exploring options and alternatives to ensure more consistent and reasonable code enforcement adjudication in the future. A previous memorandum to the City Commission was circulated by the City Attorney on November 1, 2016, summarizing the matter and offering some options that the City might consider with regard to future code enforcement adjudication. Following a brief discussion at the November 1, 2016, City Commission meeting, the Commission requested additional information on the City's options to support and encourage more meaningful enforcement of the City's codes while maintaining the CEB. If the City intends to maintain the CEB, staff recommends that a meaningful application and vetting process be established regarding appointees to the CEB. Staff recommends that the City Manager or his designee reach out to the community to encourage qualified applicants to apply and to review applications for CEB positions to ensure that qualified appointees are selected for the CEB. Qualified applicants would be those persons, selected when possible, from the following professional groups: an architect, a businessmen, a general contractor, a subcontractor, and a realtor. These professional preference categories are specified in state law and in City Code as desirable members of a CEB. Another item discussed on November 1, 2016, was to abolish the CEB and establish a special magistrate for code enforcement matters. If the City Commission votes to adopt an ordinance establishing a special magistrate to solely handle code enforcement matters, staff recommends that the code enforcement special magistrate be an attorney. The fiscal impact associated with establishing the special magistrate is minimal as the City will no longer pay for legal counsel to the CEB, and these funds can be directed to pay the special magistrate. J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 8IPage