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HomeMy WebLinkAbout10-17-06 Minutes MINUTES OCOEE CITY COMMISSION October 17,2006 at 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Mayor Vandergrift called the regular session to order at 7:15 p.m. in the Commission Chambers of City Hall. Bishop Michael La V oie, Church of the Latter-day Saints gave the Invocation and Commissioner Hood led the Pledge of Allegiance to the Flag. City Clerk Eikenberry called roll and declared a quorum present. Roll Call: Commissioner Hood, Commissioner Anderson, Mayor Vandergrift, Commissioner Keller, and Commissioner Johnson. Also Present: City Manager Frank, City Attorney Rosenthal, and City Clerk Eikenberry. I B. PRESENTATIONS AND PROCLAMATIONS Proclamation - I LOVE OCOEE Month. (Mayor Vandergrift) Proclamation- National Family Week Proclamation-Red Ribbon Week I C. COMMENTS FROM CITIZENS/PUBLIC- none I D. COMMISSIONERS ANNOUNCEMENTS Commissioner Hood 1) said the Parks and Recreation Department will be holding a Halloween Carnival, Saturday, October 28, 2006, 7:00 - 9:00 p.m. at Jim Beech Center. There will be costume contest, games and candy, 2) thanked staff for placing the information on the website regarding the mice infestation on the north end of town near Lake Apopka and announced that free traps are available at City Hall. Mayor Vandergrift said the traps are limited to 5 per person, we have about 100 at this time, but we can get more. Commissioner Hood said on our website there is information on how to deter the mice, and a phone number to call in case of problems. 3) reminded everyone of the Founders' Day events this weekend, and 4) Ocoee High School plays Evans this week and it should be a great game. They beat West Orange in double overtime in a great game last week, and they have a 6-1 record this year. Commissioner Anderson 1) Ocoee Lions Club is holding a Turkey Shoot on October 28, 2006 9:00 a.m. - 4:00 p.m. Commissioner Johnson 1) Founders' Day T-shirts for sale for 10 dollars; this year they were designed by a resident. Organizations from the schools will be assisting to sell and some of the proceeds will go to them. 2) Founders' Day Events: Friday night 6:00 - 11:00 p.m. concerts, with Tim Nelson, Herb Williams, Marvelettes, Drifters. Saturday, the Parade starts off Saturday events in the morning, and then Arts and Crafts, Local Dance Group, and Fishing Contest. All day stage performance starting at 1 pm on Saturday with 3-4 Local Bands, Cletis T. Judd, Danielle Peck, Ronnie Milsap, and we will finish off the night with Fireworks at 9:15 p.m. Thanked David Wheeler for the great job on Founders' Day Golf Tournament, there were 144 golfers and 67 sign sponsors at $100 each. The Founders 5K run/walk was held last Saturday. He said he was in the run, but he walked. City Commission Regular October 17,2006 The Poker Run also took place on Saturday with 162 participants. All of the events leading up to Founders' Day have been well attended and this weekend's main event should be even better. Commissioner Keller 1) said the Poker Run, had 162 motorcycle entrants, everything including 3 wheelers, 82 miles round trip. Thanked Frank's Place for the great job they did hosting the event, which was sponsored by Ocoee PD and CACOPD, 2) reminded everyone to come out for Founders' Day this Friday and Saturday, 3) said the Ocoee High School Football Game on Saturday is the final home game; come out and thank the seniors, and the band for their great season, and 4) said on October 28th, the Ocoee High School and other high school bands will be playing in Citrus Bowl for the MP A. Mayor Vandergrift 1) said that there will be a Craft Show and Car Show on Friday, read a note from Marion Magdera, thanking Officer Maroney for staying late and escorting her on the 5K walk/run even though she was one of the last to cross the finish line. I E. CONSENT AGENDA Approved on Consent Aaenda. Motion Carried 5-0. Members of the Parks & Recreation Advisory Board serve two-year terms. Currently, the Parks & Recreation Advisory Board has ten (10) members and no applications on file. The two-year terms of Gordon Applegate, Mary Barber, Ed Britton and Veronica Royce end October 31, 2006. Gordon Applegate, Mary Barber and Veronica Royce have indicated they are willing to serve another two-year term, if reappointed, with a term ending October 2008. Member Britton has not expressed interest in being reappointed to the board. Approved on Consent Aaenda. Motion Carried 5-0. The City continues to sponsor a seniors program which pays monthly water and solid waste fees for resident senior citizens that were participants in the program at the time the program was frozen. Currently there are 184 participants. Staff is requesting transfer of funding for the Seniors Program for FY06/07 from contingency as follows: Water fees- $31 ,000, Water Utility taxes- ($3,100) and Solid Waste fees- ($43,000). Approved on Consent Aaenda. Motion Carried 5-0. The "Pine Street Parcel" is located on the north side of Pine Street and south of the Crown Point Woods Subdivision. It is approximately 13 acres in size. The City of Ocoee, on behalf of the St. John's River Water Management District, petitioned the Orlando-Orange County Expressway Authority for the purchase of the subject property to allow for the creation of a nature park and environmentally enhanced stormwater management system along the area known as the northwest ditch for the ultimate purpose of allowing the filtration of stormwater going into Lake Apopka. The agreed upon purchase price to be paid for the land was $390,000, with funds made available from the water management district. During the negotiations, the Orlando- Orange County Expressway Authority stipulated that the property would be sold as-is, and any future problems that arose would be the concern of the buyer. During the due diligence phase, a survey of the property indicated several encroachments from outside properties. These encroachments included a fence along the northern property line, an asphalt driveway along the eastern side of the property, and a creek flowing along the northwestern boundary of the property. These encroachments prevented the surveyor from staking the boundaries of the property correctly. Taking these issues into account, the water management district calculated a diminished value and area caused by these encroachments, and lowered the amount of available funds for the Page 2 of7 City Commission Regular October 17,2006 purchase price by $13,000 to $377,000. In order to prevent prolonging legal negotiations for several months, staff is proposing to utilize $13,000 of Park Impact Fees to account for the full purchase price of $390,000. Approved on Consent Aaenda. Motion Carried 5-0. effett) The City of Ocoee maintains a radio service maintenance agreement with Motorola, Inc. to service its 800 MHz radio system. The most recent agreement expired as of September 30, 2006. It is respectfully recommended that the Honorable Mayor and Board of City Commissioners authorize the Mayor and City Clerk to execute the Service Agreement between Motorola Incorporated and the City ofOcoee, Florida in the amount of $27,683.07, which takes effect October 1, 2006, through September 30, 2007. Approved on Consent Aaenda. Motion Carried 5-0. On October 3, the governing body of the Ocoee Community Redevelopment Agency (CRA) approved an Interlocal Agreement with the City of Ocoee. The Interlocal Agreement outlines the services the City shall provide to the CRA and the method of reimbursement for those services. Approved on Consent Aaenda. Motion Carried 5-0. I F. PUBLIC HEARINGS - NONE , G. ORDINANCE_FIRST READING Ocoee Golf, LLC, the applicant, is requesting annexation of the subject property into the jurisdictional boundary of the City of Ocoee. The subject property includes approximately 111 acres of land and is generally located northwest of Clarcona-Ocoee Road and southeast of Forest Lake Golf Course. The property is vacant, wooded and undeveloped. The property essentially is a remnant of a historic mobile home park (West Orange Park) that was never developed. On August 8, 2006, the property was re-platted under the Orange County jurisdiction as "Ocoee Pines". This plat dedicated significant right-of-way for the future Clarcona-Ocoee Roadway realignment. City Attorney Rosenthal read the title of the ordinance. Mayor Vandergrift announced that the second reading and public hearing will be held on November 6, 2006. He asked if anyone would like to speak regarding this issue tonight. No one responded. I H. REGULARAGENDA This project was proposed to include extending 2000 feet of 10" reuse main along Maguire Road to serve the Windsor Landings Subdivision and provide a future connection to Orange County. This project supplied reuse water to the Windsor Landings subdivision as well as provided stub outs for future connections at Thornebrooke Drive and the undeveloped tract southwest corner of Maguire Road and Roberson Road. The City applied with South Florida Water Management District (SFWMD) Alternative Water Supply Funding Program and was awarded a grant to help fund this project. During the plan approval for Meadow Ridge Subdivision the developer agreed to install and pay for approximately 600 feet of reuse pipe adjacent to the property along Maguire Road. This then only left 1380 linear feet of reuse pipe for the city to install and fund along Maguire Road. Orange County expressed no interest in using this reuse main as a future connection so the 12" design Page 3 of7 City Commission Regular October 17, 2006 was scaled back to 8". South Florida Water Management District (SFWMD) Alternative Water Supply Funding Program had awarded the City $50,000.00 to help fund this project based on a total length of 2000 linear feet of 12" reuse pipe with an estimated construction cost of $280,000.00. Upon completing the project consisting of 1380 linear feet of 8" reuse pipe at a total construction cost of $113,687.50 SJWMD has changed the funding amount to $34,500.00 due to the reduction in pipe size and length as well as project cost. The Engineering and Public Utilities Department requests that the City commission authorize the Mayor and City Clerk to execute SFWMD's amendment No. 01 to agreement No. DG061195. City Engineer Wheeler said that the project cost less than what they anticipated when they applied for the grant from SFWMD. The cost of the project and the grant were originally estimated based on 2000' of 12" reuse water main. The Meadow Ridge project ended up developing faster than we thought and we required them to install the reuse main through the Land Development Code and that covered one third the cost of the project. He further advised that Orange County expressed no interest in using this reuse main as a future connection so the 12" design was scaled back to 8". The grant amount was reduced based on the change in the proj ect design. This request is to re-execute the agreement at the reduced grant amount of $34,500 as opposed to $50,000. Commissioner Johnson added that the residents of Windsor Landing have been looking forward to get the reuse lines completed. Commissioner Anderson. seconded bv Commissioner Hood. moved to approve the execution of the modified arant aareement based on staff recommendations. Motion carried 5-0. Mayor Vandergrift declared this item an emergency item. City Engineer Wheeler said this is regarding the detour routing in connection with the development of McCormick Woods Subdivision for the construction of Ingram Road that had been brought before the Commission at a prior meeting. He said the subdivision is going to be a gated community so we are converting the roads to a public road at this time and allowing police enforcement. City Engineer Wheeler advised, regarding the Notice of Partial Termination of Reclaimed Water Agreement, part of the development deals with Orlando Memorial Gardens that was never developed. The entire parcel of Orlando Memorial Gardens executed an agreement to take reuse water for irrigation purposes. They are currently only taking reuse water on the southern part of the property. The developer feels it is best to get a partial release from this agreernent. The developer is adhering to the Land Development Code and did install reuse mains within their system. Right now we will have a master jumper between the potable and reuse water so they will be able to irrigate their yards. When we get reuse water up there, we will convert it over. Commissioner Anderson asked about the roundabout shown in the diagram submitted with the staff report. Mr. Wheeler said they will monitor the traffic at the beginning, he spoke with the developer and contractor, and they will pave over the roundabout if it becomes a problem. Commissioner Hood suggested police enforcement, especially during school hours. He also asked if there would be stacking problems off Ingram or McCormick. Mr. Wheeler said there Page 4 of7 City Commission Regular October 17,2006 should not be a problem with the 25mph traffic. He said that is why they added the traffic agreement, so that police will be able to enforce traffic problems. Mayor Vandergrift said we may want to consider reflectors or flashing reflectors to allow people to see the new detour. Commissioner Anderson asked why we are setting up a road through the area where the models will be set up, and we will have to change the direction later. Mr. Wheeler advised that now their intent is to stay with the "Green" option, and not switch over to the other option noted in "Yellow" Stuart Kramer, KKH, Developer for McCormick Woods, said the yellow section noted was a second option to use if it became necessary, at City Engineer Wheeler's discretion, so that it would not have to come back to the commission again. Mr. Wheeler said he will direct them to stay with the "green" option. Mayor Vandergrift asked if the City have reuse water in the cemetery. City Engineer Wheeler advised that the City has a 6" reuse line coming through the golf course and into the cemetery. This line will not serve the McCormick Woods subdivision. Weare working with the developer to place a line down Ingram Road to connect up with our reuse pipeline at a later date. Mayor Vandergrift said he would like to have staff speed up negotiations with Winter Garden to attach Westyn Bay, the High School, etc. to reuse water. Mr. Wheeler said he and Utilities Director Smith have been talking to Winter Garden because we have prime residential communities along their reuse pipeline. It is a low pressure system, they are looking at grant funding to build a tower and get higher pressure. If they did we could tap in with enough pressure to service the High School, Westyn Bay, Forest Brooke, Eagles Landing, and all of those communities into a large reuse service area. Mayor Vandergrift also advised that he would like to enter into negotiations with Orange County to regain the utilities services area in the northwest, which the County has taken over with the JP A and the Clarcona Improvement Association, and we are not getting the money we should be for providing utilities to our own residents. Commissioner Hood, seconded bv Commissioner Johnson, moved to approve the License Aareement for Alternative Routina of Inaram Road and the Traffic Enforcement Aareement and Notice of Partial Termination of Reclaimed Water Aareement based on staff recommendations. Motion carried 5-0. I I. STAFF REPORTS City Manager Frank thanked the Public Works and Parks & Recreation staff for all of the work they have done in preparation for Founders' Day. Mayor Vandergrift said the tall weeds by the lake need to be tackled with a weedwacker. He also stated that the plants on the back balcony of City Hall look very good, but they need watering. City Manager Frank said he will be doing a walk through before Friday to identify any of those issues. I J. COMMENTS FROM COMMISSIONERS Commissioner Keller asked about the filter on the Lake at Johio Bay, and City Engineer Wheeler said he called DOT and they were going to look at it, and he will call them back tomorrow, 2) asked about traffic calming on Hackney Prairie and Public Works Director Krug Page 5 of7 City Commission Regular October 17, 2006 said we are evaluating all of the traffic calming requests that have been backed up. Commissioner Hood stated that we need to finish the ones we started before adding new. Commissioner Keller asked that Hackney Prairie is added to the list, 3) asked about the research regarding the dedication to the four men who donated land to the City at Central Park; City Manager Frank advised that Community Relations Manager Wright is looking into that and we have had a difficult time confirming exactly what has occurred and when it occurred. We will bring it back at a later date, 4) asked about the stub road at the Sawmill Development that was put in by Orange County for the purpose of closing off another entrance that was too close to the main road, but it appears they are trying to open it and use it again. City Engineer Wheeler said he will talk to the Orange County, and 5) said the school zoning meeting for the Apopka District is coming up in November. Mayor Vandergrift said the date was sent out in the gazette, and that residents should also be concerned about the rezoning of Lakeview Middle and Gotha Middle Mayor Vandergrift 1) asked if the County had repaved Ingram Road. City Engineer Wheeler said that they repaved it even though we advised them we are going to be tearing it up and rebuilding it. Commissioner Johnson- asked about traffic calming at Cardinal and Jay Street. Public Works Director Krug said they had a traffic report, but it was done before the speed tables were placed on Center Street it he is waiting to see how that will affect this area., 2) said he received a letter from Frances Watts regarding the City Bus that the seniors use to travel on their monthly events which has no air conditioning. Commissioner Johnson said the new bus was approved and it should already be ordered. City Manager Frank said we could not order the new bus until the final budget was approved and we have gone through the process of choosing specifications, but we can lease a bus in the meantime. Commissioner Anderson 1) asked if staff could paint the new tables on Center Street so drivers will see them. Commissioner Hood asked Public Works Direct Knig about the pipe bollards on Lady Avenue, to which he said there are a few issues out there; the speeders and that the road is more narrow on the south end off Wurst Road, and those with boat trailers, etc. are having trouble getting through. He is working on some options for that area. Commissioner Hood said maybe some reflectors will be a good start, 2) said the Jamela Storage Tank still coming down on schedule in November, 3) asked about a workshop for the City Manager's evaluation, and City Manager Frank said it has been scheduled for Wednesday, October 25,2006. Mayor Vandergrift read letter from John R. Marks III president of Florida League of Mayors, sub committee of the Florida League of Cities. It cost $600 to belong to this subcommittee. The Mayor went to a meeting in Tallahassee when they were forming the group, and the president said they culled the people that they did not want on the Board. Commissioner Johnson said we should send a letter to the commission that we are disappointed in the way this is being handled. 2) asked staff to consider making the Fireworks barge a permanent location in front of City Hall, instead of having it in public works most of the year. It could be used as a floating bandshell or pier. Commissioner Anderson said maybe we should look at the whole area to add a walkway. He thinks the platform will not stay afloat as a permanent dock with the blue plastic barrels. The Mayor said staff should look into load issues, etc. 3) announced that the recycling bins can be intermingled because all the recyclables go into one truck, 4) extended invitation for everyone to pick up I LOVE OCOEE buttons at the receptionist's desk in City Hall, and 5) said he hopes to see everyone at Founders' Day and the Ocoee football game. Page 6 of7 City Commission Regular October 17, 2006 I ADJOURNMENT THE MEETING ADJOURNED AT 8:19 P.M. Attest: APPROVED: City of Ocoee -, i!~ -5 :J:;tt U~ . - S. Scott Vandergrift, Mayor Page 7 of7