Loading...
HomeMy WebLinkAbout04-12-99 WS ~ \iZJ MINUTES OF THE OCOEE CITY COMMISSION BUDGET WORKSHOP APRIL 12, 1999 CALL TO ORDER Mayor Vandergrift called the meeting to order at 7:08 p.m. III the Commission Chambers. The roll was called, and a quorum was declared present. PRESENT: Mayor Vandergrift, Commissioner Anderson, Howell (arrived at 7:13 p.m.), Johnson and Parker. Also present were City Manager Shapiro, Finance Director Horton, Finance Supervisor Carter, Budget Analyst Strickland, Director of Community Relations/Projects Shira, Human Resources Director Psaledakis, Information Systems Manager Tartar, Public Works Director Smith, City Clerk Grafton, City Engineer/Utilities Director Shira, Recreation Director Nordquist, Police Chief Mark and Fire Chief Strosnider. REVIEW MIDYEAR BUDGET AMENDMENTS FISCAL YEAR 1998-99 City Manager Shapiro advised that there were no major changes mid year. The total increase in the budget in the general fund is $772,000.00; however, of that amount, $680,000.00 is a transfer in and out from the new revenue bond that was passed. With the multi-million dollar budget, the recommendation from staff was a $92,805.00 difference. The major expense in the general fund budget is for the phone system. There are changes in the utility and sanitation funds. He said possibly a mid year budget review was not necessary, but he wanted the department heads to begin thinking about the next budget year. Law Enforcement There was considerable discussion regarding the change to four ten-hour shifts in the police department. Consensus was to postpone this request until October unless more information could be presented at the April 20, 1999, City Commission meeting. Recreation Commissioner Anderson said he would like to have the City sub-contract for the custodial services at the Beech Center upon opening. Mr. Shapiro explained that an on- site person was needed for clean up between multiple meetings and to arrange chairs and tables. Commissioner Anderson asked if there were a job description for that position, and Human Resources Director Psaledakis said yes and that she would provide it. There was discussion regarding using the YMCA for consultation regarding the pool and the gymnasium and a weight room. Commissioner Howell asked when the pool would be finished. Mr. Shapiro said the RFP would be on the next City Commission meeting agenda with the request for a staff committee, to include a Commissioner and someone from the Parks and Recreation Advisory Board to begin the process of hiring a firm to design the pool. City Commission Budget Workshop April 12, 1999 There was no objection to promoting a part time Athletic Aide to a full time Athletic Aide. Utilities There was no objection to hiring two additional personnel in the Utilities Division to install new touch-read water meters, read meters and assist with repairs and breaks. Wastewater There was no objection to hiring an Administrative Secretary. Public Works There was no objection to hiring a sanitation driver. CaDital ImDrovements Commissioner Anderson asked if the Commissioners could have a network card to be able to access the City computer system from a personal laptop computer. Information Systems Manager Tartar said yes. Mayor Vandergrift said he had requested a color printer. He was told there would be a way to connect his computer to an existing color printer. City Manager Shapiro suggested adding to the Legislative budget a laptop computer to be used in the Chambers for presentations. Mayor Vandergrift brought up the issue of televising meetings and the challenges that are arising. Mr. Shapiro directed Mr. Tartar to contact Tim Blaszczyk, who oversees the televising. General Government Commissioner Anderson asked if the Commission could get the "grand scheme" of how the Griffin property will be used. Recess 8:25 to 8:43 p.m. Public Works 6300 Sidewalk - Palm Drive. Mayor Vandergrift, for the record, said, "I don't want to redesignate from road resurfacing. I think we should be doing some road resurfacing now. If we can bring in road resurfacing outfits to do the parking lot at the little league 2 City Commission Budget Workshop April 12, 1999 field and do the little strips that the contractors did up there, then we ought to be able to find somebody that will do something like Foxfire and some other small projects we have in town." Discussion followed. Commissioner Anderson recommended taking the money for this project out of the road resurfacing fund and draw from the contingency fund later if needed. There was a consensus to do so. Mr. Shapiro said staff had been looking at an acre of land next to the four and a half acres where the Public Works facility is located. They are considering requesting the City Commission to look at the 13 acres of the C & W Trucking site on Maguire Road and keep the four-and-a-half acre site for mechanical work only. Some land is going to have to be purchased for a police department at some time in the future. An administrative building and mixed storage building will be needed for Public Works. If the C & W Trucking land is used, a master plan will not have to be done on the four and a half acres. He said C & W Trucking would be giving the City a proposal within a week. Budget Book 001-512-02 Information Systems. D. A-9 Information Systems Manager Tartar explained the current PBX system, which has been discontinued, is not Y2K compliant and might or might not work at the beginning of the next year. The voice mail machine has no more capacity available, and it does not recognize the year 2000. In looking for a replacement system, he looked for one that would tie all of the City departments together with its being based in City Hall. Commissioner Anderson asked if there was any way the non-compliant part of the system could be adapted to work. Mr. Tartar said he could set up a test machine, and he could run it forward to see if it answered. Finance Director Horton said the savings from a new system would be $3,000.00 on the monthly recurring cost. Discussion followed. Commissioner Howell asked for more complete information and for a total cost to be included. Recess 9:53 to 10:05 p.m. Mayor Vandergrift suggested having City-related items for sale at the Utility counter. 001-511-00 Le2:islative. D. A-8 Change from two desk top computers to three computers. 001-512-01 Community Relations. D. A-9 3 City Commission Budget Workshop April 12, 1999 Consensus was not to change the logo or remove the budgeted money but to leave it in possibly for the Beech Center and possibly for the celebration. Mayor Vandergrift asked for a quarterly update on lawsuits with the City as plaintiff or defendant. Mr. Shapiro said the update should come from the City Attorney. The following discussion related to minutes of the April 1, 1999, City Commission Workshop. Mr. Shapiro asked if there was anything listed in those minutes that they wanted done at mid-year. Commissioner Anderson mentioned the landscaping around the lake, and Mr. Shapiro asked if they wanted to budget it or consider the money in revenue bonds as some of the costs were determined. He said use of bond money is by motion. Commissioner Johnson asked for a price for landscaping, lights and benches around the lake. Commissioner Anderson said the sound system for the Chambers needed to be upgraded, and Mr. Shapiro said money for that could not come from the bond money but would have to come out of the budget. Commissioner Johnson asked about the possibility of grants for some of the beautification projects. He asked for a regular report regarding grants. Commissioner Parker said she would like the City to start thinking about how the Community Center could be remodeled. The one item on the list they felt should be purchased soon was the camera, and Mr. Shapiro advised the money is available and does not have to be budgeted. ADJOURNMENT The meeting was adjourned at 10:38 p.m. APPROVED: ---. / ~4-:~ ~~.__ I Ji c--.- ." <--:::::J ~/L-\.j Lt .U'/C/ '--. ./ . S. Scott Vandergrift, Mayor . () !j-- 4