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HomeMy WebLinkAbout05-03-99 WS MINUTES OF THE OCOEE CITY COMMISSION WORK SESSION HELD MAY 3,1999 ~ CALL TO ORDER, Mayor Vandergrift called the Work Session to order at 6:07 p.m. in the Commission Chambers and said that he would ask for comments/questions on each agenda item in turn rather than have each commissioner review the entire agenda separately. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson (arrived at 6:51), and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, City Clerk Grafton, Finance Director Horton, Police Chief Mark, Recreation Director Nordquist, Human Resources Director Psaledakis, City Engineer/Utilities Director Shira, Community Relations/Projects Director Shira, Fire Chief Strosnider, Information Systems Manager Tartar, Police Lieutenant Seaver, and Budget Analyst Strickland. ABSENT: None REVIEW AGENDA FOR MAY 4, 1999 REGULAR MEETING Presentations and Proclamations Mayor Vandergrift asked that future information provided for the Employee Years of Service Awards contain some personal information as well as the hire date and specific awards. CONSENT AGENDA Although there were no questions raised regarding the Consent Agenda items, as Mayor Vandergrift reviewed the Minutes of the April 20 meeting, he made the following corrections: (Additions are underscored, deletions are struck through.) (1) Page 1 - "Mayor of the Moment Paccioco introduced himself, saying he is student council president of Clarcona Elementary SchooL.." (2) Page 2 - Commissioner Parker, seconded by Commissioner Anderson, moved to -gWe- grant the West Orange Choral Group..." (3) Page 8 - "A revenue bond will pay for the next station, and the project on the northwest fire station needs to go forward." Commissioner Anderson said when someone approaches the Commission for a donation the amount granted them the previous year should be a part of the information provided. City Manager Shapiro responded that he would make that a part of his response to the applicant when he receives a request to appear before the Commission, as well as requesting that the petitioner provide a list of current donors and contributions. He added that he would ask Finance Department to provide a list oflast year's grants also. Mayor Vandergrift asked if the different lists of information requested during that meeting had been provided: i.e., YMCA (Ocoee recipients of last year's grant) and available practice ball fields. Mr. Shapiro said someone would contact the YMCA and ask for the list of Ocoee youth benefiting from that grant. Ocoee City Commission Work Session May 3,1999 Commissioner Anderson initiated a discussion regarding the definition of vacant lots vs practice ball fields and Mr. Shapiro said he would ask Mr. Rosenthal to write something that would make that interpretation easier. In response to Mayor Vandergrift's question of whether a public hearing would be required for Dr. Ferdinand's proposal to use stone rather than brick for the wall for the Esplanade Apartment project, Mr. Shapiro said it would be. Continuing with his review of the minutes, referring to page 11, Mayor Vandergrift asked when they would receive the policy for submitting reimbursement requests. Discussion ensued regarding the form already provided and the need for a clear definition/policy as requested. Mr. Shapiro said that the information needed would be requested of the CPA. SECOND READING OF ORDINANCE No. 99-21, MID-YEAR BUDGET AMENDMENT Mr. Shapiro started the review by referring to Section 7 of the Personnel Rules and Regulations, which section infers that the City Manager is the one who sets the work schedule/hours in order to meet the needs of a particular department to provide proper service to the community. He added that the Commission controls that with the budget. He clarified that the request for $1,715 was to provide for the promotion of two Police Officers to Sergeant, not for approval of the four/ten hour day schedule. Commissioner Howell stated for the record that he was in favor of the reclassification of the two sergeants. Commissioner Parker, then Commissioner Anderson, concurred for the record. Mayor Vandergrift said he would go with it too, but he felt there had been a very poor presentation of the information. Mayor Vandergrift noted that the contract person they had been discussing for the television coverage had not been included in the budget. Mr. Shapiro explained that he expected Mr. Blaszczyk to cover the meetings the rest of the budget year and had included funds for him and his team from June through September, then the position would be provided for in the next budget. There was discussion regarding the process for such inclusion, creating a job description, surveying, advertising, etc., and Mr. Shapiro said Mr. Blaszczyk would be welcome to apply for the position, along with any other applicants. Further discussion centered on the need to fix the poor sound quality of the broadcast, and whether the fault lay with the equipment, GPS (who installed and still service the audio/visual system), Time Warner Communications, or the operators. Commissioner Anderson proposed finding someone else to service the equipment if GPS cannot fix the problem. Commissioner Johnson arrived at 6:51 p.m. during this discussion. Community Relations/Projects Director Shira pointed out that conferences were underway with Time Warner regarding the franchise and the broadcasting of the meetings. Mr. Shapiro 2 Ocoee City Commission Work Session May 3,1999 proposed giving them six weeks to straighten it out, and if it is not corrected to then take funds from Contingency. Commissioner Anderson noted that Time Warner was putting up road runner now and the City will not need Tl or T3. RESOLUTION No. 99-12, ACQUISITION BY EMINENT DOMAIN OF PROPERTY BETWEEN ORLANDO AVENUE AND COLUMBUS STREET FOR FIRE STATION No.1 RELOCATION Commissioner Anderson proposed using a location in the industrial area for the fire station instead of this parcel. During the ensuing discussion the question of the disposition of the existing Fire Station No.1 was raised, and City Manager Shapiro proposed hiring someone to design the lake front. Commissioner Anderson asked about the driveway for Fire Station No.4, and was advised that the issue was under litigation so should not be a part of this discussion. Commissioner Parker and Commissioner Howell expressed concern about hiring the low bidder and then having to deal with change orders. ADJOURNMENT The meeting adjourned at 7: 10 p.m. Attest: APPROVED City of Ocoee f\ . \ '. I L~ L' c:; ~vt- / v S. Scott Vandergrift, Mayo 3