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HomeMy WebLinkAbout06-01-99 - ~ MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD JUNE 1, 1999 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7: 15 p. m. in the Commission Chambers and announced that Mayor of the Day Louis Fazio, Jr. would not be present at this meeting, but would be rescheduled for a later date. Commissioner Anderson led in the prayer and Mrs. Frances Watts led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Howell, Johnson, and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, City Clerk Grafton, Police Chief Mark, Community Relations/Projects Director Shira, City Engineer/Utilities Director Shira, Public Works Director Smith, Fire Chief Strosnider, Assistant Fire Chief Firstner, Assistant City Engineer Wheeler, Capital Projects/Transportation Planner Friel, and Transportation Consultant Blanton. ABSENT: None PRESENTATIONS AND PROCLAMATIONS 1999 JUNIOR OLYMPICS - REQUEST FOR SUPPORT, DONNIE BURKHALTER. Donnie Burkhalter, 6813 Wood Grain Court, Ocoee, requested support to enable him to participate in the 1999 Junior Olympics to be held in Arizona in June. Commissioner Anderson, seconded by Commissioner Johnson. moved to grant $500 to Donnie Burkhalter to assist him in participating: in the 1999 Junior Olympics. Motion carried 5-0. PROCLAMATION - FLAG DAY AND PAUSE FOR THE PLEDGE OF ALLEGIANCE DAY - JUNE 14, 1999 Mayor Vandergrift proclaimed June 14 Flag Day and Pause for Pledge of Allegiance Day in the City of Ocoee. Commissioner Anderson announced that the e-mail address for citizens to send messages to the Commission during the meeting was scott@scottanderson.net, and Mayor Vandergrift announced the telephone number was 656-2322, extension 169. CONSENT AGENDA The Consent Agenda consisted of items A, B, C, D, E, and F. Commissioner Parker, seconded by Commissioner Howell. moved to approve the consent agenda as presented. Motion carried 5-0. A. Approval and Acceptance of Minutes of (1) City Commission Re~ular Meeting of Mav 18. 1999 and (2) Work Session of May 17. 1999. (CITY <LERK GRAFf ON) Ocoee City Commission Regular Meeting June 1, 1999 B. Approval and Authorization for Mayor to Execute Letter to Department of Community Affairs for Disbursement of Byrnes Grant Funds. (POLICE CHIEF MARK) . Ocoee's portion for FY 1999-00 Anti-Drug Abuse Act Funds is $50,000.00 for In-Vehicle Reporting System I. C. Approval and Authorization to award a contract for Bid No. ENG02-99 to FRS Environment Remediation. Inc. in the amount of $9.892.00 for the Kissimmee Avenue Water Plant Under~round Stora~e Tank Removal. (CITY ENGINEER/UTILITIES DIRECTOR SHIRA) . Proiect includes (1) removal of275 gallon underground diesel fuel tank. (2) preparation and submission of an Underground Storage Tank Closure Report to the Florida Department of Environmental Protection (FDEP), and (3) restoration of the tank site to its natural state. D. Approval and Authorization to award a contract for Bid No. ENG03-99 to Merideth Environmental Services. Inc. in the amount of $18.319.00 for the Kissimmee Avenue Water Plant Abandoned Well Plu2:ging. (CITY ENGINEER/UTILITIES DIRECTOR SHIRA) . The Kissimmee Avenue plant was permanently removed from service on Julv 19, 1994 and has successfully passed the two vear monitoring period required by the FDEP. The abandoned site can now be returned to its natural state. E. Approval of Emer~ency Purchase Order No.1006162 to Prime Construction Group. Inc. for $14.793.10 for Sanitary Sewer Rehabilitation of Hawthorne Coye Drive. (ASSISTANT CITY ENGINEER WHEELER) . Repair of the sanitary sewer lateral connection for 1085 Hawthorne Cove Drive (Lots 37 & 38) with funds from Wastewater Reserve and Replacement Account. F. Approval and Authorization for Sole Source Expenditure for Remedial and Corrective Action to Fire Stations No. 3 and 4 by 4-Seasons Air Conditioning and Heating in the amount of $40.288.00 from Fire Impact Fee Funds ($17.288.00) and Capital Improvement Note Funds ($23.000.00). (CITY MANAGER SHAPIRO) · Litigation is contemplated concerning these proiects. COMMENTS FROM CITIZENS/PUBLIC There were no citizen comments at this time. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Anderson: 1) Reported that he had received letters from David Aho, Sheila Wright, and Nick and Jennifer Miyar regarding the condition of Orlando A venue and he had responded to them. Mr. Shapiro advised that he had scheduled a meeting with Staff to determine when the construction would be completed, what dangers are present and possible interim solutions, which he would report as soon as possible. 2) Announced Starke Lake Cleanup 8:30 - 11 :30 a.m. Saturday, June 19, starting at the boat ramp. Boy Scouts, scuba divers and advisors will be present and volunteers are encouraged to join in the project. Mayor Vandergrift asked that a sign be posted to announce the project and that a NO WAKE sign be posted as well. City Manag:er Shapiro said he would close the boat ramp from midnight June 18 to noon June 19. 2 Ocoee City Commission Regular Meeting June 1, 1999 Mayor V ander~rift: 1) Announced F.O.L.A. board meeting June 3 at 4:00 p.m. at Tanner Hall in Winter Garden. 2) Thanked those responsible for the Memorial Day service. 3) Invited the Commission and City Manager to the Lions Club dinner honoring the Ocoee Police Department June 23 at 7:00 p.m. in the Community Center. Commissioner Johnson asked why there was no memorial for the Vietnam veterans. A brief discussion ensued regarding the existing memorials versus what was needed, and, without objection, Commissioner Johnson was appointed to head up a committee to get a war memorial garden. PUBLIC HEARINGS SECOND READING OF ORDINANCE No. 99-23, COMMERCIAL AND INDUSTRIAL DEVELOPMENT STANDARDS, LAND DEVELOPMENT CODE AMENDMENT. (PLANNING DIRECTOR WAGNER) City Attorney Rosenthal read the title only of the Ordinance. In his staff report, Planning Director Wagner advised that, as directed previously by this Commission, the site development standards utilized within the State Road 50 Activity Center Special Development Plan had been used as the basis for regulations to be applied City-wide to all professional office, service, commercial and industrial areas. If adopted, the proposed Land Development Code Amendment would: (1) create new City-wide Private Property Regulations, (2) create new City-wide Public Property Regulations, (3) eliminate the Private Area Special Regulations within the State Road 50 Activity Center Special Development Plan to reduce conflicts, (4) eliminate the Public Area Special Regulations within the adopted State Road 50 Activity Center Special Development Plan to reduce conflicts, and (5) delete all references to the Private and Public Area Special Regulations. He reported that the Planning and Zoning Commission had recommended approval and would also like to see these regulations extended to multi-family areas. The public hearing was opened and, as no one wished to speak, was closed. Commissioner Anderson raised the question about the necessity of the unsightly green boxes at alternate homes in developments and proposed that they be required to be underground in the future. Mayor Vander2:rift, seconded by Commissioner Parker, moved to adopt Ordinance No. 99- 23, enacting the specified revisions to the Land Development Code. Motion carried 5-0. SECOND READING OF ORDINANCE No. 99-24, ROAD IMPACT FEES. (CAPITAL PROJECTs/TRANSPORTATION PLANNER FRIEL) City Attorney Rosenthal read the title only of the Ordinance. 3 Ocoee City Commission Regular Meeting June 1, 1999 Capital Projects/Transportation Planner Friel presented the staff report which included a brief history of the procedure thus far in updating the Road Impact Fee. He noted that the proposed Ordinance amends Sections 87-1 through 87-13 and adds a new Section 87-14 of Article I of Chapter 87 of the Code of Ordinances of the City entitled Road Impact Fees. He added that a change to remove video rental stores has been made since the first reading of the Ordinance. Mr. Friel introduced Transportation Consultant Whit Blanton, with Science Applications International Corporation (SAIC). Mr. Blanton said that, because he had given an extensive report on December 8, he would be brief and he presented a summary of the information. He said the proposed Ordinance had been prepared at the direction of this Commission and included a change in the method of calculating impact fees from an improvements driven approach to a standards driven approach. Commissioner Johnson announced that he was opposed to increasing the residential impact fee. The public hearing was opened. Mr. R. P. Mohnacky, 1820 Prairie Lake Blvd., asked several questions. Mr. Allen Watts, Attorney, 150 Magnolia Avenue, Daytona Beach, representing Hudson Furniture, commended staff for their work on the ordinance and suggested that the tables be opened up to more diverse bands, as the retail band does not have enough sub-categories in it. Discussion ensued about the procedure and the difficulties encountered by those developers and businesses wishing to proceed. Mr. Fred Hudson asked if he could appeal after paying the fee and Mr. Shapiro advised that both he and City Attorney Rosenthal had already answered yes to that question and there was further discussion regarding the use and purpose of impact fees, as well as the appeal method. Commissioner Johnson, seconded by Commissioner Anderson, moved to leave residential (on Table 1) where it is and gO forward with the rest of the staff recommendation: Le., adopt Ordinance Number 99-24 to amend Sections 87-1 through 87-13 and to adopt a new Section 87 -14 of Article 1 of chapter 87 of the Code of Ordinances of the City of Ocoee entitled Road Impact Fees, subiect to the deletion of "Video Rental Store" from the list of land uses contained within Exhibit "A". the Updated Impact Fee Schedule. No vote was taken at this time. City Manager Shapiro expressed concern about the substantial financial impact of the proposed change. 4 Ocoee City Commission Regular Meeting June 1,1999 City Attorney Rosenthal advised that, if the inclination of the majority of this Commission is to adopt the motion, he would recommend that this public hearing be continued to the next meeting to give him an opportunity to meet with the consultant to discuss the impact of the proposed change as it may be that a revised study would be necessary to include in the Ordinance so that the Ordinance would not be potentially subject to challenge. Commissioner Anderson, seconded by Commissioner Parker. moved to continue this public hearing to June 15. 1999 at 7: 15 D.m. or as soon thereafter as practical. Motion carried 3-2 with Commissioners Howell and Johnson voting no. City Attorney Rosenthal announced that when the hearing reconvenes, the motion made by Commissioner Johnson and seconded by Commissioner Anderson would be on the table. RECESS 9:12 P.M. - 9:23 P.M. OTHER BUSINESS DISCUSSION/AcTION RE SETTING DATE FOR SPECIAL MEETING TO DISCUSS CAPITAL IMPROVEMENTS PROGRAM. (CITY MANAGER SHAPIRO) City Manager Shapiro explained that the CIP is very involved and asked for a Special Session for that discussion. Without objection, the Special Session was set for June 8, 1999 at 7:00 p.m. DISCUSSION/AcTION RE GRANT ApPLICATION FORM. (COMMUNITY RELATIONS/PROJECTS DIRECTOR SHIRA) Community Relations/Projects Director Shira presented the grant application form requested at the last meeting for approval. After brief discussion it was determined that one additional category would be appropriate. Mavor Vander2:rift. seconded by Commissioner Anderson, moved to approve the form with the addition of "Other - Explain" added under Unit of Government. Motion carried 5-0. DISCUSSION/AcTION RE FOREST OAKS WATER TREATMENT PLANT RENOVATIONS AWARD OF SERVICES AUTHORIZATION 99-004 FOR ENGINEERING SERVICES TO IVEY, HARRIS & WALLS, INC. (ASSISTANT CITY ENGINEER WHEELER) Assistant City Engineer Wheeler presented the staff report and said it was necessary to upgrade the emergency electrical system, prepare for and install an overhead bridge crane within the pump room, and improve the appearance of the facility. The following quotations were received from engineering firms: Ivey, Harris & Walls, Inc. - $31,520.95; Glace & Radcliffe, Inc. - $47,183.00; Hartman & Associates, Inc. - $52,910.00. He added that the 5 Ocoee City Commission Regular Meeting June 1, 1999 work will be funded from the 1997 Utility Bond Issue. He recommended approval of Ivey, Harris & Walls, Inc. Commissioner Johnson. seconded by Commissioner Howell. moved to authorize the Mayor and City Clerk to execute Services Authorization No. 99-004 with Ivey, Harris & Walls. Inc. in the not-to-exceed amount of $31.520.95. Motion carried 5-0. DISCUSSION/AcTION RE CHANGE ORDER No.1 FOR CENTRAL PARK PARKING LOT. (PuBLIC WORKS DIRECTOR SMITH) Public Works Director Smith presented the staff report and said that the change order covers a vinyl coated fence in lieu of standard fencing, additional saw cutting and base repair to install sight line lighting, and provide a permanent power source. City Manager Shapiro advised that the work has already been done and requested approval. Discussion ensued about the flaw in the procedure which prevents the Public Works Director from proceeding legally when he does not wish to shut down the activity. Mayor Vandergrift said Mr. Smith should submit a policy authorizing the City Manager to sign change orders. Commissioner Howell said the City should have a construction manager on staff to be Clerk of the Works. Commissioner Anderson, seconded by Commissioner Johnson, moved to aPDfove Change Order #1 for D. J. Haycook Construction Company in the amount of $10.807.00. Motion carried 5-0. DISCUSSION/AcTION RE HACKNEY PRAIRIE ROAD FINAL CHANGES. (CITY ENGINEER /UTILITIES DIRECTOR SHIRA) City Engineer/Utilities Director Shira said that his written staff report was very detailed and he would respond to questions. Those issues briefly stated for which he requested approval are as follows: . On the sanitary sewer line along the north side of Hackney Prairie Road to serve Prairie Lake subdivision, Remington Oaks subdivision, and undeveloped property east of Remington Oaks, two drop manholes were installed at a cost of $4,715.00. Request authorization to transfer from Wastewater Reserve for Contingency to cover the cost. . Reconstruction of several existing drainage structures in the vicinity of the future park near Hackney Prairie Road, the addition of a storm sewer manhole and $450.00 paid to the developer to regrade the existing pond constitute a change of $3,840.00. Request authorization to pay this amount from the stormwater fund. · To correct an oversight in the contract document omitting a line item for chlorinating the reclaimed water piping along Hackney Prairie Road, an additional $1,140.00 was needed. Request authorization to pay this amount from the 1997 Utility Bond Issue proceeds. . To remove and replace the damaged sidewalk along Hackney Prairie Road cost $6,990.00. 6 Ocoee City Commission Regular Meeting June 1,1999 . To upgrade various sections of Hackney Prairie Road to have the same structural strength as it was developed as an urban road and clean up the damaged end of the old pavement cost a total of $5,474.25. Request authorization to pay the cost for the paving and sidewalk work, in the total amount of $12,464.25, from the Traffic Impact Fee fund. Commissioner Howell. seconded by Commissioner Parker. moved to authorize payment for the above changes as described and authorize fund transfers as requested. Motion carried 5-0. DISCUSSION/AcTION RE REVIEW OF WURST ROAD ROADWAY ENHANCEMENT PROJECT. (ASSISTANT CITY ENGINEER WHEELER) APPROVAL OF PLAN ENHANCEMENTS. AUTHORIZATION OF AWARD OF SERVICES AUTHORIZATION No. 99-006 TO GLACE AND RADCLIFFE, INC. Assistant City Engineer Wheeler presented the staff report and after a lengthy discussion, without objection this item was tabled until the July 5 meeting. DISCUSSION/AcTION RE PHASE 1 OF THE REHABILITATION OF THE JAMELA WATER TREATMENT PLANT ELEVATED WATER STORAGE TANK AWARD OF SERVICES AUTHORIZATION No. 99-005 TO HARTMAN AND ASSOCIATES, INC. (ASSISTANT CITY ENGINEER WHEELER) Assistant City Engineer Wheeler presented the staff report and explained that, although the Water Master Plan recommends that the Jamela Water Treatment Plant be taken off-line upon completion of the new water main installations in the northern section of the City, the Engineering Department recommends an inspection and structural analysis of the structure to determine whether it has useful life left. This Services Authorization provides for that inspection and analysis at a cost of $20,000. Commissioner Johnson, seconded by Commissioner Parker. moved to authorize the Mayor and City Clerk to execute Services Authorization No. 99-005 with Hartman & Associates, Inc. in the not-to-exceed amount of $20,000.00. Motion carried 5-0. DISCUSSION RE PARTICIPATION IN THE URBAN COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM. (CITY MANAGER SHAPIRO) City Manager Shapiro recommended staying in the Urban County Program through 2002. Commissioner Johnson, seconded by Commissioner Anderson, moved to approve staff recommendation and stay in the Urban County Community Development Block Grant Program through 2002. Motion carried 5-0 STAFF REPORT There were no staff reports at this time. 7 Ocoee City Commission Regular Meeting June 1,1999 COMMENTS FROM COMMISSIONERS Commissioner Howell: 1) Advised that higher fences are needed at Vignetti ball field to protect the houses and the underbrush should be cleaned out. 2) The nets at Sorenson Field should be designed like those at Windermere or Dr. Phillips. Commissioner Anderson: 1) Reported that the brick street at Floral and Cumberland needs attention. 2) Advised that there were no e-mail messages during this meeting. 3) Asked why there is a turn lane at the pond on White Road. City Manager Shapiro advised there is a housing development scheduled to gO there. Commissioner Johnson: 1) Said he had asked Public Works Director Smith about putting sidewalks on the west side of Bluford and he was checking into the right-of-way on the state road to see if it was possible. 2) Advised that when the crews are not working on Orlando/White Road for a period of time that the surface should be sprayed with water because the dust was so bad. Commissioner Parker: 1) Recalled that Commission had talked about holding a meeting to discuss larger lots and the feasibility of where they should go in Ocoee, and asked if it had been scheduled yet. Mr. Shapiro advised he would get with Janet Shira to see. Mayor Vandergrift: 1) Announced the RSVP number - 656-2218. 2) Distributed caps he had ordered for the entire Commission. ADJOURNMENT The meeting adjourned at 10:33 p.m. Attest: APPROVED City of Ocoee lY(tvWw.J &n~ . ~ ~tW Jean Grafton, City Clerk .---. .---:'" r-~~ .' < , ./ r 8