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HomeMy WebLinkAbout11-01-99 MINUTES OF THE MEETING CALLED BY COMMISSIONER ANDERSON HELD NOVEMBER 1, 1999 Commissioner Anderson requested a special meeting be held at 6:00 p.m. to discuss the Agenda for the November 2, 1999 City Commission Meeting and Charter Issues. Present: Mayor Vandergrift and Commissioner Anderson. Commissioner Johnson arrived at 6:08 p.m. Also present was Clerk/Stenographer Maxwell. The meeting began at 6:00 p.m. Commissioner Anderson stated that City Manager Shapiro was to set up a committee to look at the intersection of Wurst Road and Phyllis Road at the railroad tracks, and questioned the status of that committee. Mayor Vandergrift suggested a three way stop to control traffic. Commissioner Anderson expressed concern with Agenda Item No. III E. regarding the home sizes for Ocoee Crossings subdivision and the placing of correct signs for police protection since this is a private road. Mayor Vandergrift stated that an agreement with the builder should have been drawn up ahead of time. Commissioner Anderson stated that the signs should comply with the city and state ordinances, and that sign concerns should be included in the agreement in the planning stages. Commissioner Anderson expressed concern with Agenda Item No. III G., and stated that he would like to see a detailed theft report from Public Works and if Police Reports have been filed for theft. Commissioner Anderson expressed concern that if Public Works goes to a larger facility across the street, it will be harder to maintain due to the larger area. Mayor Vandergrift questioned how much the attorney's fees were for the $250.00 agreement for item III C. Commissioner Anderson questioned what the attorney fees will be for all the $250.00 agreements. Discussion ensued. Mayor Vandergrift stated he would like to see a subdivision with brick pavers, and would be willing to negotiate some impact fees to see brick pavers in a nice subdivision. Discussion ensued. Commissioner Anderson expressed concern with Agenda Item No. VI A I (Ordinance No. 99-26), regarding lack of franchise information. Mayor Vandergrift stated he has verbal confirmation from the cities of Oakland and Winter Garden and they have expressed interest to be part of our system. Commissioner Anderson stated that he does not like how Item No. VI A 2 (Ordinance No. 99-35 is worded and expressed concern over the enforcement of the items on the Ordinance. City Commission Workshop November 1,1999 Commissioner Anderson stated his concerns regarding Agenda Item No. VI B (Third Amendment to Joint Planning Agreement). A lengthy discussion ensued. Commissioner Anderson would like a copy of Orlando's JPA. Mayor Vandergrift would like a copy of the state law that requires JP A. Commissioner Anderson questioned where the utility to the north is going. Mayor Vandergrift stated that City Manager Shapiro had previously stated that the city was in the position to open a utilities commission. Discussion ensued. Commissioner Anderson stated that he thought the city had an inter-connect with the City of Winter Garden and stated that he would like Jim Shira to check on the status. Commissioner Johnson suggested the possibility to table the discussion at the City Commission Meeting November 2, 1999 and have a work session at a further date with Commission. Discussion ensued. Commissioner Anderson stated page 4 of VII B Resolution No. 99-18 (Adopting Annual Concurrency Report) is incorrect with regard to the solid waste being reported as going down. Commissioner Anderson had the following questions regarding Agenda Item No. VII C (Forfeiture Funds for Police Mountain Bikes): How much funds are available in the account; how many bicycles does the department have; what are the ages of the bicycles and condition; how long do they last; what is daily and weekly use of bicycles; what is number of people using bicycles? Discussion ensued. Commissioner Anderson questioned if the city pagers (Agenda Item No. VII D) are Y2K compliant and what the cost would be to buy the pagers out right, and stated that the City of Ocoee has the same agreement as Brevard County -- if Brevard County prices rise, do ours rise as well. Discussion ensued. Commissioner Johnson stated that he has no problem with the kids designing the city calendar, (Agenda Item NO. VII F) but would like to see others design the calendar as well. Commissioner Anderson stated that he would like to see the calendars with less verbage. Consensus was to have the opportunity for the Commission to express their opinion on future calendars. 2 City Commission Workshop November 1, 1999 Commissioner Johnson stated that he would like to discuss an item not on the November 2, 1999 City Commission Agenda, and stated that he does not feel it is fair that if an employee goes home sick, they lose their two (2) day bonus, but if a supervisor goes home they do not lose their bonus. Commissioner Johnson further stated that he feels the employees and supervisors should have the same rules, and questioned why the city does not have a safety/OSHA-type person. Mayor Vandergrift stated that the City has a mixed bag of sick pay and vacation, and that money should not be made from sick pay. Discussion ensued. Commissioner Johnson stated that the City is paying combined sick time/leave time, which he felt it should not be doing, and further stated that it is being used to mount up to get money in October. Commissioner Johnson stated that the City needs to adjust the leave time separate from the sick time, and that employees should be required to take a certain amount of time. Commissioner Johnson questioned the amount of money that the City pays out in October. Commissioner Anderson stated that all employees automatically get the 2% COLA and 99.99% get the other 4%, which is an automatic 6%, and further stated that the amount of money they get for accumulated time should be paid off, and suggested that they can get an IRA, or whatever they want. Commissioner Johnson stated we have to do what benefits the citizens. Commissioner Johnson reported that he has been working on this issue and will recommend to the Commissioners that sick and leave time be separated. Commissioner Anderson stated that the leave time continues to compound yearly and that the payoff should be on a yearly basis. Mayor Vandergrift stated that with the system the city has at this time, changes cannot be made without redesigning the whole system. Mayor Vandergrift asked if there was any objections to moving Agenda Item VII H (Water Distribution Mains, Phase I) to the first item on the agenda. No objections. Commissioner Anderson stated that he spoke with City Manager Shapiro regarding the Charter chain of command with regard to the City Attorney, and stated that he would like to see the Commission kept informed of on-going negotiations by the City Attorney when the City Manager and City Attorney are negotiating on their behalf. 3 City Commission Workshop November 1, 1999 Mayor Vandergrift questioned why the county is not putting money into the widening of Maguire Rd and resurfacing of AD. Mims Road. The meeting adjourned at 6:46 p.m. Attest: Lfu~w~raPher APPROVED ~ Cit~ of o,c. oee ig.. Ji' ~ .;;::::::: -N-- A \.. ~ "",J /l../~ ,- S. Scott Vandergrift, Mayo 4