HomeMy WebLinkAboutItem #02 3 Yr. Lease-Purchase Police Vehicles
AGENDA ITEM COVER SHEET
Meeting Date: November 21 , 2006
Item # c1
Contact Name:
Contact Number:
Joyce Tolbert
1516
Reviewed By:
Department Director:
City Manager:
,I'
Subject: 3-Year lease-Purchase of New and Replacement Police Vehicles for FY 06/07
Background Summary:
The budget for Fiscal Year 06/07 includes the lease-purchase of new and replacement police vehicles. The State of
Florida and the Florida Sheriff's Association (FSA) & Florida Association of Counties/Florida Fire Chief's
Association bids were reviewed for the best pricing based on factors such as price and options available.
Issue:
Authorization is needed to piggyback the FSA contract and the State of Florida contract for the items listed. This
lease-purchase agreement is for three (3) years, and is the first of two lease agreements needed to finance the
remainder of the budgeted vehicles and equipment.
Recommendations
Staff recommends that the City Commission:
1) Approve piggybacking on the Florida Sheriffs Association & Florida Association of Counties contract for
the listed vehicles;
2) Approve piggybacking on the State of Florida contract for the listed vehicles;
3) Authorize staff to secure financing through Suntrust Bank for the vehicles listed, and authorize the Mayor,
City Clerk, and Staff to execute the Lease-Purchase Agreement Schedule No. 10 and related documents for
the amount of $175,855.00 prior to the November 30, 2006 closing date.
Attachments:
1. Consolidated List of PD vehicles to be leased/purchased.
Financial Impact:
The 3-year financing of $175,855.00 through Suntrust Bank at an interest rate of 4.1 03%, which will be Schedule
No. 10 to the existing Master-Lease Agreement, to close on November 30,2006.
Type of Item: (please mark with an "XU)
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
~ Commission Approval
Discussion & Direction
For Clerk's DeDt Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
x Original DocumenVContract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
~,(lyj-
N/A
N/A
N/A
2
City Manager
Robert Frank
Commissioners
Gary Hood, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Joel Keller, District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
FROM:
The Honorable Mayor and City Commissioners
Joyce Tolbert, Purchasing Ageno/
November 13, 2006
TO:
DATE:
RE:
3-Year Lease-Purchase of New and Replacement Police Vehicles for FY 06/07
ISSUE:
The budget for Fiscal Year 06/07 includes the lease-purchase of new and replacement police vehicles.
Authorization is needed to piggyback the FSA contract and the State of Florida contract for the items listed. This
lease-purchase agreement is for three (3) years, and is the first of two lease agreements needed to finance the
remainder of the budgeted vehicles and equipment.
BACKGROUND & DISCUSSION:
The State of Florida and the Florida Sheriff's Association (FSA) & Florida Association of Counties/Florida Fire
Chief's Association bids were reviewed for the best pricing based on factors such as price and options available.
The City of Ocoee participates each year in the FSA co-op bid, and the bid encompasses dealerships in the
Western, Northern, Central, and Southern parts of the State of Florida. The FSA and State bid are similar;
however, the State's vendor has the patrol vehicles currently in stock on the lot.
These quotes are available in the Finance and Police Departments for all items listed. A copy of the FSA is
available at http://www.flsheriffs.orglcontent/44/File/06-14-0821 Bid Award.pdf and the State ofFL contracts
are available at http://dms.mvflorida.com/content/search/?SubTreeArray%5B%5D=4107 &SearchText=vehicles.
The consolidated list of vehicles to be financed is attached including a vehicle type change from that originally
budgeted. However, the change is within the budgeted amount. The total cost for the vehicles requiring financing
approval is $175,855.00. Suntrust Bank had the lowest interest rate at 4.103%, compared with Ford Credit
Company at 6.45% and Florida League of Cities lease program at 4.46%.
1
CITY OF OCOEE
POLICE VEHICLES LEASE/PURCHASE
FISCAL YEAR 06/07
Police 2007 Ford E-150 Club Wagon, 1 17,489 17,489 FL Sheriffs Assn. 06-14-8021
8 passenger van, delete third row, per standard & FL Assn of Counties
specs, white w/additional options per dealer. &FL Fire Chiefs Coop. Bid
(Replaces Cargo Van originally budgeted)
Police 2007 Ford Crown Victoria, Administrative 1 20,324 20,324 FL Sheriffs Assn. 06-14-8021
full size, 4-door, w/additional options & FL Assn of Counties
per dealer, white, w/shop manuals, ext warranty. &FL Fire Chiefs Coop. Bid
Police 2007 Ford Crown Victoria, White 6 23,007 138,042 State of Florida Bid 070-100-400
Marked patrol vehicles, w/additional options
per dealer, extended warranty.