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Home My WebLink AboutItem #03 Award of RFQ #0701- Utilities Bldg. AGENDA ITEM COVER SHEET Meeting Date: November 21,2006 Item # 3 Contact Name: Contact Number: Joyce Tolbert 1516 ~:;~:;V;~=~t Director: .~~ City Manager: ~ ---... Subject: Award of RFQ #0701 Professional Architectural & Engineering Services for a New Utilities Administrative office Building Background Summary: The selected firm will assist the City in designing and building a new Utilities Administrative Office Building which shall include miscellaneous offices. break/training room, conference area, bathrooms and reception area. In addition, the project shall include site improvements such as parking, sidewalks, drainage, landscaping, and utilities extension. Issue: Award of Architectural & Engineering Services for the new Utilities Administrative Building to the top- ranked firm recommended by the Selection Committee. Recommendations Staff recommends that the City Commission award the Contract for RFQ #0701 to KZF Design, LLC , and authorize Staff to proceed with contract negotiations with KZF, and authorize the Mayor, City Clerk, and Staff to execute all necessary contract documents. Per State of Florida CCNA Act Statute 287.055, if contract negotiations are unsuccessful with the top- ranked firm, staff shall terminate negotiations and initiate negotiations with the second-ranked firm, and so on, until an agreement is reached. Attachments: 1. RFQ #0701 2. KZF Letter of Interest 3. Stottler Staqq Letter of Interest 4. Bentley Letter of Interest 5. RFQ Checklist 6. RFQ Evaluation Totals Financial Impact: The budget includes $550,000.00 for the entire project from design through construction. This item is for the design portion only. Type of Item: (please mark with an "x'7 Public Hearing _ Ordinance First Reading For Clerk's DeDt Use: _____ Consent Agenda Ordinance Second Reading Resolution X Commission Approval ~ Discussion & Direction Public Hearing Regular Agenda _ Original Document/Contract Attached for Execution by City Clerk ~ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) ~~fr N/A N/A N/A 2 City Manager Robert Frank Commissioners Gary Hood, District 1 Scott Anderson, District 2 Rusty Johnson, District 3 Joel Keller, District 4 Mayor S. Scott Vandergrift STAFF REPORT FROM: The Honorable Mayor and City Commissioners Joyce Tolbert, Purchasing Agent ~ November 13, 2006 TO: DATE: RE: Award ofRFQ #0701 Professional Architectural & Engineering Services for a New Utilities Administrative Office Building ISSUE A ward of Architectural & Engineering Services for the new Utilities Administrative Building to the top-ranked firm recommended by the Selection Committee. BACKGROUND/DISCUSSION In compliance with State Statute Section 287.055 (CCNA Act) and policies and procedures of the City ofOcoee Purchasing Code Chapter 21, a Request for Qualifications (RFQ) was advertised with the intention to award a contract to one (1) qualified professional architectural and engineering firm to assist the City in designing and building a new Utilities Administrative Office Building which shall include miscellaneous offices, break/training room, conference area, bathrooms and reception area. In addition, the project shall include site improvements such as parking, sidewalks, drainage, landscaping, and utilities extension. The planned new building will be located west side of the entrance road at the entrance gate to the City of Ocoee Reclamation Facility at 1800 A.D. Mims Road, Ocoee Florida. The proposed building is intended to be of similar architectural style as the Beech Center (recreational facility) located opposite the proposed new building. The Finance Department reviewed the qualification packages and all were considered responsive. Complete copies of all qualification packages are available in the Finance Department for your review. The qualification packages were evaluated by the RFQ Selection Committee, which consisted of four (4) members: Charles Smith, Utilities Director; Jamie Croteau, Assistant City Manager; David Wheeler, City Engineer; and Steve Krug, Public Works Director. The public RFP Selection Committee meeting was held on November 8, 2006 to evaluate the three (3) responses. The Selection Committee evaluated and ranked the firms from 0-400 points on specific evaluation criteria. The Selection Committee recommends contracting with the top-ranked firm. The Respondents and their rankings are as follows: 1. KZF Design, LLC 2. Stottler Stagg & Assoc. 3. Bentley Architects & Engineers 281 Points 247 Points 245 Points RFQ #0701 PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR A NEW UTILITIES ADMINISTRATIVE OFFICE BUILDING EVALUATION FORM SELECTION COMMITTEE MEETING 11/08/2006 COMBINED TOTALS....FOR FINANCE DEPT USE ONLY COMBINED TOTALS Bentley Architects & StoHler Stagg & Evaluation Criteria Engineers KZF Design, LLC Assoc. .... i,,! 'c Overall Firm/Team's Experience (0-60 points) 43 47 47 !t-Irm/l eam s Experience w/similar projects (0-140 points) 118 125 120 it-irm/l eam's Past ability to deliver a project on Budget (0-100 points) 25 30 30 Project Approach (0-60 points) 45 49 46 . '.. Certified Minority Business Enterprise (0-20 points) 0 12 0 IUTilce Location (0-20points) 14 18 4 Ranking 3 1 2 COMBINED TOTAL ALL EVALUATORS 245 281 247 (0-400 points) 2 RFQ #0701 PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR A NEW UTILITIES ADMINISTRATIVE OFFICE BUILDING CHECKLIST 10/31/20062:00 pm Bentley Architects & 1 Engineers, Inc. Yes Yes Active 2 KZF Design, LLC Yes Yes Active 3 Stottler Stagg & Assoc. Yes Yes Active Listed Alphabetically ARCHITECTURE I ENGINEERING INTERIORS KZF Design, LLC 2101 Park Center Drive, Suite 290 Orlando, FL 32835-7608 - Z F ~ $~ ~~ ~ main 407.298.1988 .. ~ fax 407.298.1985 . ~ lie #AA0003374 KZF.COM PLANNING I I October 31 , 2006 I Ms. Joyce Tolbert Purchasing Agent, Finance Department City of Ocoee 150 N. lakeshore Drive Ocoee, Fl34761 , - I Subject: Request for Qualifications for Architectural/Engineering Services for New Utilities Administrative Office Building - RFQ #0701 I: Dear Ms. Tolbert, . -, KZF Design LLC is an architectural and interior design firm located in Orlando. Our firm's in-house master planning, space programming, architecture and interior design services will be combined with the mechanical, electrical, structural and communications engineering services of TLC-Engineering for Architecture, the site/civil engineering of Dyer Riddle Mills & Precourt (DRMP), and landscape architecture of JCR Consulting (WBE), all Florida-based consultants. This KZF Team will provide the complete architectural/engineering design services required for your new office project. I I I ! . Among our municipal experience, our firm designed the interior fit-out design for Ocoee's new Public Works Building. Comparable in size to your proposed new Utilities Administrative Office Building, KZF designed new one-story facilities for the Social Security Regional Office and Service Centers in Kissimmee and Deland and new Orlando CIS Border Patrol Offices. These projects included offices, training, conference, computer, and customer service facilities. A developer leased these design- build facilities back to the United States Government. . KZF Design recently completed the construction documents for the new 38,000 square foot New Smyrna Beach Police Station. We are also designing a new freestanding Emergency Operations Center as part of their overall municipal campus master plan. ! The City of Port Orange commissioned KZF Design to provide space assessment and programming, master planning, and construction phasing services for the proposed new Port Orange Public Safety Facilities. A new 65,000 square foot Police Station with an integral Emergency Operation Center and Conference Center, new three-bay Fire ! . - . ~ . KZF Design, LLC 2101 Park Center Drive, Suite 290 Orlanda, FL 32835-7608 . . main 407.298.1988 fax 407.298.1985 lie #AA0003374 . Station, and a Fire Administration Building with public fire safety training facilities are all part of this extensive study. Brevard County Parks & Recreation selected KZF Design to renovate two old Community Centers in Titusville. I . Summary As a result of our local government experience, KZF Design has the expertise to lead the City of Ocoee through the initial space programming/planning and preliminary design effort and then develop the construction documents for the proposed new Utilities Administrative Office Building. KZF Design team offers the City a Central Florida team of architects, interior designers, mechanical, electrical, structural, and site/civil engineers with municipal government design experience. . I . Attached is our response to you Request for Qualifications based upon our current understanding of your scope, our experience on similar projects, and our past working relationship with the City of acoee. Please contact me if you need more information about KZF Design Team's services, qualifications, or personnel. . . We look forward to the opportunity to personally express our interest and demonstrate our design expertise. I hope to hear from you soon. . . . . Sincerely, KZF Design LLC ~4~ - Executive Vice President . . I I I I KZF.COM ~ -'1 II I II II I I I I I ~ . I I - I I I I I I I COMPANY INFORMATION/SIGNATURE SHEET RFO #0701 FAILURE TO COMPl Y WnH THESE RFQ INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR QUALIFICATION PACKAGE. PLEASE SIGN BELOW A TTESTJNG THA T YOll HAVE READ AND UNDERSTAND All. RFQ fNSTRUCTIONS AND THAT YOU UNDERSTAND TH." T TI-U:: SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEOALL Y BINDING CONTRACT WITH THE CITY OF OCOEE. KIF DesiQn LLC COMPANY NAME 407-298-1988 TELEPHONE (JNCLUDE AREA (,ODE) 407-298-1985 FA.X (INCLUDE AREA CODE) joe.morgan@kzf.com E-MAIL ADDRESS ~ IF REMITTANCE ADDRESS IS DIFFERENT FROM PURCHASE ORDER ADDRESS. PLEASE INDICATE BELOW; ec. VP NAMEffrrLE (PLEASE ) 2101 Park Center Or., Suite 290 STREET ADDRESS Orlando, FL 32835 CITY STATE ZIP FEDERAL ID # 59-3647562 _Individual -LCorporalion _Partlllnship _Other (Specify) S.....orn to and subscribed before me thi~ %-tt-.day of tD:..fo~ . 20~_ Personally Known 1/ or G)'ih ~B.AK. HAYMAN ~-.: ~t\ MY CClW.l15SION , DO 43lI573 : 0 : EXPIRES: oaooera, 200!1 1lIRled'lJru1lal;wy NlIa ~ Produced Identification (Type of Identification) Signat of NOlary Public ~e lA-k: rl-~ fVIAn Printe ,lyped or stamped COmmissioned name of NOI<lry Puhlic RFQ #070 I Architectural - (IT Hldg 14 October 30,2006 Joyce Tolbert, Purchasing Agent City of Ocoee 150 N. Lakeshore Drive Ocoee, FL 34761 RE: RFQ No. 0701: Architectural & Engineering Services for a New Utilities Administrative Office Building Dear Ms. Tolbert: Stottler Stagg & Associates, Architects Engineers Planners, Inc. (SSA) is pleased to submit our proposal for the above-referenced project. Our staff of architects and. engineers has built a reputation for professionalism combined with quality service and innovative design solutions. SSA commits to the City of Ocoee the full resources of our firm and will ensure strong project management and leadership. As a multidisciplinary firm, SSA maintains project control and communication by keeping a majority of the work in-house. Successful implementation and conclusion of complex projects requires an effective and strong management plan providing full and efficient utilization of the technical resources of the project participants. Once a project's requirements are fully identified, project team members with related experience are selected to fully meet our client's needs. SSA can work to a very fast track schedule and has demonstrated experience with cost control throughout team approach. In the past 5 years, six major projects with budgets all exceeding $7 million were bid at an average of 3 percent under budget. We are very excited about the opportunity to work with the City of Ocoee. We look forward to discussing this project in greater detail and respectfully request shortlist consideration. Bino Campanmi, CEO Stottler Stagg & Associates Architects Engineers Planners, Inc. Enclosure 8680 N. Atlantic Avenue, Cape Canaveral, FL 32920 Ph: 321.783.1320 . www.stottlerstagg.com . Fax: 321.783.7065 00' o;U +-J2; ccSvi .,....j ~ Ul..L.l OZ ooZ ooj ccSp.., ~~ ~ ~ +-JZ ool..L.l U'J ~I-< o;~ +-JC:: +-J=:C: Ou +-J ~ oo-<x:: COMPANY INFORMA nON/SIGNATURE SHEET RFO #0701 FAILURE TO COMPL Y WITH THESE RFQ INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR QUALIFICATION PACKAGE. PLEASE SIGN BELOW A'ITESTJNG THAT YOU HAVE READ AND UNDERSTAND ALL RFQ INSTRUCTIONS AND THAT YOU UNDERSTAND THAT THE SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEG ALL Y BINDING CONTRACT WITH THE CITY OF OCOEE. Stottler Stagg & Assoc., AEP, Inc. COMP ANY N Ai\1E 321-783-1320 TELEPHONE (INCLUDE AREA CODE) 321-783-7065 ----- FAX (iNCLUDE AREA CODE) .l1carnp-anini@slo1tLerstagg.cOID- E-MAIL ADDRESS IF RE\J1TrANCE ADDRESS IS DIFFERENT FROM PL:RCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: Bino Campani -, CEO NAMEtTlTLE (PLEASE PRINT) .868D..N.-Atlantic.A.ve--- STREET ADDRESS Cape Canaveral, FL 32920 CITY ST;\ TE Zl P FEDERAL ID #_59::213..4145--_ _Individual 1.__Corpor<ltion _____Partnership __OthL~r (Specify) Sworn to and sub::cribed berNe me thi, ~~day of bC~_~ \"" . 20 0 (p Personally Kno',vn x or Produced Identification___ Notary Public. Slate of _ f"l~~ ~ "'- County of ~I'-ev,,^~ ~~N~~ (Type ofldenritication) f:;jQMi.t:I;;c;no;wA.._....\ _ OIlIIlIDDCM31251 . ~ ...... t/IdICII ! ~j ......IlN(IOO)02~ : (If ....... NaIIIY ....... . InlI i............................................ Printed. typ<:d 'x stamped Commissioncd name of Notar}- Public RFQ #0701 Architectural- UT Bldg 14 II I I I I I I I I I I I I , f\~C ~-jlIE~I~____JJ~tGLN~~E~J...JN~: October 31,2006 City of Ocoee Attention: Joyce Tolbert, Purchasing Agent 150 North Lakeshore Drive Ocoee, Florida 34761 RE: RFQ for Architectural and Engineering Services for the Design of a New Utilities Administrative Office Building Dear Ms. Tolbert and Members of the Selection Committee: In response to the advertisement for professional architectural services for the above-referenced project, Bentley Architects + Engineers, Inc. (Bentley), is very excited to submit this Letter of Interest and RFQ response for consideration. Our preliminary research confirms this project is well matched to the Bentley teaml Please consider the following strengths the Bentley team offers the City of Ocoee and will bring to this project: Bentley Architects + Engineers, Inc. isa full-service Architectural and Engineering firm located in Longwood, Florida. Our firm has been a part of Central Florida since 1984 and will be available to serve Ocoee's needs immediately. Bentley Architects + Engineers, Inc. has extensive experience with the design of Administrative facilitiesl We have provided architectural services for new designs, renovations and additions for numerous clients across the state of Florida. Each of these administrative buildings contains similar elements to the City's proposed Utilities Administrative Office Building. We have proposed a team whose experience and expertise are unmatched! Dedicated Bentley staff will work with experienced subconsultants we have added to the team as a complement to our own technical strengths. This combination will ensure the best profeSSional resources will be available to meet Ocoee's design criteria. The Bentley team is known for its responsiveness to project demands and attention to detail! We feel that key factors such as: strong project management, implementation of quality control programs and strong working relationships with subconsultants work interdependently to ensure the project is on-time, within budget and within the requirements of the City of Ocoee. We welcome this opportunity to provide profeSSional architectural services to the City and thank you for the consideration of our qualifications. If you require any additional information about the Bentley team please do not hesitate to contact me. Sincerely, William C. Bentley, PE President -'-_.__.-~--_.., 665 West Warren Avenue, longwood, Florida, 32750 T 407 331 6116 F 407331 4566 'NWW.baeonlinecom COMPANY INFORMATION/SIGNATURE SHEET RFO #0701 F All.,URE TO COMPLY WITH THESE RFQ INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR QUALIFICATION PACKAGE. PLEASE SIGN BELOW ATTESTING THAT YOU HA VB READ AND UNDERSTAND ALL RFQ INSTRUCTIONS AND THAT YOU UNDERSTAND THAT THE SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEGALLY BINDING CONTRACT WITH THE CITY OF OCOEE. (407) 331-6116 TELEPHONE (INCLUDE AREA CODE) (407) 331-4566 FAX (INCLUDE AREA CODE) bill@baeonline.com E-MAIL ADDRESS Bentley Architects + Engineers, Inc. COMPANY NAME IF REMTITANCE ADDRESS IS DIFFERENT FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: William C. Bentley. President NAMErrrrLE (pLEASE PRINT) 665 W Warren Avenue STREET ADDRESS Longwood. FL 32750 CITY STATE ZIP FEDERAL ill #59-3045321 _Individual _Corporation ~Partnership _Other (Specify) Sworn to and subscribed before me this 3/ day of O~ , 20 d(. . Personally Known v- or Produced Identification (Type of Identification) NOmry~~ Co_~ Signature of Notary Public 5 U 5"/t tv G.. 15o:s IT E 12:5 Printed, typed or stamped Commissioned name of Notary Public ~~~ pUB{ SUSAN G. BOSHERS ~ ....... 1:> MY COMMISSION 1 DD 531500 * ~ oj( EXPIRES: April 25. 201? ..~... Bonded Thru Budget Notal'j Ser/lces 'tl"tiOFf\.O"" RFQ #0701 Architectural- UT Bldg 14 Mavor S. Scott Vandergrift center of Good Li . ~'o-e t'J~ Commissioners Gary Howell, District 1 Scott Anderson, District 2 Rusty Johnson, District 3 Joel Keller, District 4 City Manager Robert Frank CITY OF OCOEE REQUEST FOR QUALIFICATIONS (RFQ) #0701 PROFESSIONAL ARCHITECTURAL & ENGINEERING SERVICES FOR A NEW UTILITIES ADMINISTRATIVE OFFICE BUILDING City ofOcoee. 150 N Lakeshore Drive. Ocoee, Florida 34761 phone: (407) 905-3100 . fax: (407) 656-8504 . www.ci.ocoee.fl.us LEGAL ADVERTISEMENT CITY OF OCOEE REQUEST FOR QUALIFICATIONS (RFQ) #0701 PROFESSIONAL ARCHITECTURAL & ENGINEERING SERVICES FOR A NEW UTILITIES ADMINISTRATIVE OFFICE BUILDING Ocoee City Commission The City of Ocoee, Florida, in conformance with the Consultants' Competitive Negotiations Act (CCNA), Florida Statutes Section 287.055, et seq. and the policies and procedures of the City ofOcoee (City) is soliciting statements of qualifications from interested professional architectural & engineering Firms to assist the City of Ocoee in designing and building a new Utilities Administrative Office Building which shall include miscellaneous offices, break/training room, conference area, bathrooms and reception area. (Firm) or (Respondent) means any individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice architecture or engineering in this state. In addition, the project shall include site improvements such as parking, sidewalks, drainage, landscaping, and utilities extension. The City intends to award a contract to one (1) qualified architectural & engineering Firm to perform the required services. In determining whether a Firm is qualified, the City shall consider such factors as the Firm's locale and similar project experience, Firm's experience working on projects together, Firm's past project performance in terms of scheduling and budget compliance, abilities of the professional Firm's project personnel; and whether a Firm is a certified minority business enterprise. Qualification packages must be received no later than 2:00 p.m., local time, on October 31, 2006. Any qualification packages received after the above noted time will not be accepted under any circumstances and shall be returned unopened. Any uncertainty regarding the time a qualification package is received will be resolved against the Respondent. Firms interested in providing the required professional services shall submit one (1) original and five (5) copies of their qualifications to the City of Ocoee Finance Department by the submission deadline to the attention of: Joyce Tolbert, Purchasing Agent City of Ocoee 150 N. Lakeshore Drive Ocoee, Florida 34761 Phone: (407) 905-3100 x 1516 FAX number: (407) 656-3501 jtolbert@ci.ocoee.fl.us No fax or electronic submissions will be accepted. Only written (email acceptable) inquiries and/or questions regarding this RFQ will be accepted and shall be directed to the Purchasing Agent. Deadline for receipt of written inquiries shall be 5:00 P.M., local time, on RFQ #0701 Architectural- UT Bldg 2 October 24, 2006. Firms should not contact City staff, with the exception of the Purchasing Agent, or other City consultants for information regarding this RFQ before the bid award date. Any contact with any other member of the City Staff, City Commission, or its Agents during the RFQ, award, and protest period may be grounds for Respondent disqualification. Interested Firms may secure a copy of the RFQ documents through Demandstar by accessing the City's website at www.ci.ocoee.fl.us under Bids/Vendors, or copies are available from the Purchasing Agent for a non- refundable reproduction and/or administrative fee of $20.00. Checks should be made payable to the City of Ocoee. Copies via e-mail are not available and partial sets of RFQ documents will not be issued. The information contained in this RFQ package, including the resulting bid documents, addenda, contract documents, plans, and specifications does not constitute public record and is exempt from the public records requirements of subsection (1) and s. 24(a), Art. I of the State Constitution, and the bidder receiving this information shall maintain the exempt status of this information. Pursuant to Section 287.133(2) (a), Florida Statutes, interested Firms who have been placed on the convicted vendor list following a conviction for public entity crimes may not submit a proposal on a contract to provide services for a public entity, may not be awarded a consultant contract and may not transact business with a public entity for services, the value of which exceeds Category Two for a period of 36 months from the date of being placed on the convicted vendor list. City Clerk October 8,2006 RFQ #0701 Architectural- UT Bldg 3 CITY OF OCOEE REQUEST FOR QUALIFICATIONS "RFQ" #0701 PROFESSIONAL ARCHITECTURAL & ENGINEERING SERVICES FOR A NEW UTILITIES ADMINISTRATIVE OFFICE BUILDING A. INTRODUCTION 1. The City of Ocoee, Florida (City) shall receive Qualification Packages from qualified professional architectural & engineering Firms to assist the City of Ocoee in designing and building a new Utilities Administrative Office Building which shall include miscellaneous offices, break/training room, conference area, bathrooms and reception area. (Firm) or (Respondent) means any individual, firm, partnership, corporation, association, or other legal entity permitted by law to practice architecture or engineering in this state. In addition, the project shall include site improvements such as parking, sidewalks, drainage, landscaping, and utilities extension. 2. All Qualification Packages must be received by the City at the location stated in paragraph 4 of the RFQ not later than no later than 2:00 p.m., local time, on October 31, 2006. Any Qualification Package received after the above stated time and date shall not be considered. It shall be the sole responsibility of the Respondent to have the Qualification Package delivered to the Ocoee City Hall by U.S. mail, hand delivery, or any other method available to them. Delay in delivery shall not be the responsibility of the City. Qualification Packages received after the deadline shall not be considered and shall be returned unopened. Any request to withdraw a Qualification Package must be addressed in writing. Such requests must be received by the City prior to the deadline of the submission 3. Each Respondent shall examine all Qualification Packages and shall determine all matters relating to the interpretation of such documents. All contacts shall be made to Joyce Tolbert, Purchasing Agent, in writing, no later than 5:00 P.M., local time, on October 24, 2006. Firms should not contact City staff, with the exception of the Purchasing Agent, or other City consultants for information regarding this RFQ before the bid award date. Any contact with any other member of the City Staff, City Commission, or its Agents during the RFQ, award, and protest period may be grounds for Respondent disqualification. 4. One (1) original and five (5) copies of the RFQ must be submitted to the City ofOcoee Finance Department in one sealed package, clearly marked on the outside with the appropriate RFQ number and closing date and time and sent or delivered to: City of Ocoee Attn: Joyce Tolbert, Purchasing Agent 150 North Lakeshore Drive Ocoee, FL 34761-2258 (407) 905-3100 ext. 1516 (407) 656-3501 - fax itolbert@ci.ocoee.fl.us No fax or electronic RFQ submissions will be accepted. RFQ #0701 Architectural- UT Bldg 4 5. The interested and qualified firms shall submit a Statement of Qualifications describing their qualifications and experience in the type of work requested. Submissions shall be limited to a total of twenty five (25) 8.5"x 11" pages (including resumes and 2-page cover letter but excluding front and back covers, dividers, Confidential Disclosure Form, and Company Information Form), single-sided, portrait orientation, 12-point font. The person signing the RFQ on behalf of the Respondent shall have the legal authority to bind the Respondent to the submitted Qualification Package. 6. All expenses for providing Qualification Packages to the City shall be borne by the Respondent. 7. Action on Qualification Packages is expected to be taken within ninety (90) days of the due date; however, no guarantee or representation is made herein as to the time between receipt of the Qualification Package and subsequent Commission action. 8. The City reserves the right to accept or reject any or all Qualification Packages, to waive irregularities and technicalities, and to request resubmission or to re-advertise for all or any part of the RFQ. The City shall be the sole judge of the Qualification Package and the resulting negotiated agreement that is in the City's best interest. The City's decision shall be final. 9. All applicable laws and regulations of the United States, the State of Florida, and the City of Ocoee will apply to any resulting agreement. The provisions of the Consultant's Competitive Negotiations Act (Section 287.055, Florida State Statutes) shall apply, where applicable. 10. The successful Respondent shall be required to execute an agreement, in form and content acceptable to the City, indemnifying and holding harmless the City, its officials, officers, employees, and agents from all claims. 11. The successful Respondent shall be required to provide evidence of both General (Public & Property) Liability and Professional (Design Errors and Omissions) Liability Insurance in the form of a certificate of insurance issued on behalf of the City of Ocoee and naming the City as an additional insured, by companies acceptable to the City at the following minimum limits and coverage's with deductible amounts acceptable to the City: INSURANCE TERMS AND CONDITIONS The Consultant shall not commence any work in connection with an Agreement until all of the following types of insurance have been obtained and such insurance has been approved by the City, nor shall the Consultant allow any Sub consultant to commence work on a subcontract until all similar insurance required of the sub consultant has been so obtained and approved. Policies other than Workers' Compensation shall be issued only by companies authorized by subsisting certificates of authority issued to the companies by the Department of Insurance of Florida which maintain a Best's Rating of "A" or better and a Financial Size Category of "VII" or better according to the A.M. Best Company. Policies for Workers' Compensation may be issued by companies authorized as a group self-insurer by F.S. 440.57, Florida Statutes. a) Loss Deductible Clause: The City shall be exempt from, and in no way liable for, any sums of money which may represent a deductible in any insurance policy. The payment of such deductible RFQ #0701 Architectural- UT Bldg 5 shall be the sole responsibility of the General Consultant and/or sub consultant providing such Insurance. b) Workers' Compensation Insurance: The Consultant shall obtain during the life of this Agreement, Worker's Compensation Insurance with Employer's Liability Limits of $500,000/$500,000/$500,000 for all the Consultant's employees connected with the work of this project and, in the event any work is sublet, the Consultant shall require the subconsultant similarly to provide Workers' Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the Consultant. Such insurance shall comply fully with the Florida Workers' Compensation Law. In case any class of employees engaged in hazardous work under this contract for the City is not protected under the Workers' Compensation statute, the Consultant shall provide, and cause each subconsultant to provide adequate insurance, satisfactory to the City, for the protection of the Consultant's employees not otherwise protected. . Include Waiver of Subrogation in favor of the City of Ocoee c) Consultant's Public Liability and Property Damage Insurance: The Consultant shall obtain during the life of this Agreement COMMERCIAL AUTOMOBILE COVERAGE, this policy should name the City of Ocoee as an additional insured, and shall protect the Consultant and the City from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operations under this Agreement whether such operations be by the Consultant or by anyone directly or indirectly employed by the Consultant, and the amounts of such insurance shall be the minimum limits as follows: Automobile Bodily Iniury Liability & Property Damage Liability . $1,000,000 Combined single limit per occurrence (each person, each accident) . All covered automobile will be covered via symbol I . Liability coverage will include hired & non-owned automobile liability . Include Waiver of Subrogation in favor of The City of Ocoee Comprehensive General Liability (Occurrence Form) - this policy should name the City of Ocoee as an additional insured and should indicate that the insurance of the Consultant is primary and non- contributory. . $2,000,000 GENERAL AGGREGATE . $2,000,000 PRODUCTS-COMPLETED OPERATIONS AGGREGATE . $1,000,000 PER OCCURRENCE . $1,000,000 PERSONAL & ADVERTISING INJURY . Include Waiver of Subrogation in favor of the City ofOcoee Subconsultant's Comprehensive General Liability, Automobile Liability and Worker's Compensation Insurance: The Consultant shall require each subconsultant to procure and maintain during the life of this subcontract, insurance of the type specified above or insure the activities of these sub consultants in the Consultant's policy, as specified above. Owner's Protective Liability Insurance: As applicable for construction projects, providing coverage for the named insured's liability that arises out of operations performed for the named insured by independent consultants and are directly imposed because of the named insured's general supervision of the independent consultant. The Consultant shall procure and furnish an Owner's Protective Liability Insurance Policy with the following limits: $1,000,000, and per occurrence, $2,000,000. Aggregate and naming the City of Ocoee as the Named Insured. RFQ #0701 Architectural- UT Bldg 6 Contractual Liability: If the project is not bonded, the Consultant's insurance shall also include contractual liability coverage to insure the fulfillment of the contract. NOTE: PUBLIC LIABILITY INSURANCE AND AUTOMOBILE LIABILITY INSURANCE, THE CITY SHALL BE NAMED AS ADDITIONAL INSURED. . $1,000,000 PER OCCURRENCE . $2,000,000 AGGREGATE Commercial Umbrella: . $1,000,000 PER OCCURRENCE . $2,000,000 Aggregate . Including Employer's Liability and Contractual Liability Builders Risk: · $100,000 Any (1) Location · $1,000,000 Any (1) Occurrence Certificates of Insurance: Certificate of Insurance Form (see sample attached), naming the City of Ocoee as an additional insured will be furnished by the Consultant upon notice of award. These shall be completed by the authorized Resident Agent and returned to the Office of the Purchasing Agent. This certificate shall be dated and show: . The name of the Insured consultant, the specific job by name and job number, the name of the insurer, the number of the policy, its effective date, its termination date. . Statement that the Insurer shall mail notice to the Owner at least thirty (30) days prior to any material changes in provisions or cancellation of the policy, except ten (10) days written notice of cancellation for non-payment of premium. RFQ #0701 Architectural - UT Bldg 7 OP 10 J DATE llollN1>DIVYYYl FRAZZ-l 11 04 04 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDEO BY THE POLICIES BELOW. , I _ _ +~SURERS AFFORDING COVERAGE_____,____ i NAIe -__ I :=-;--~~~ .-.,--~~,----~--~- ---- ~~;:-- _~' -~~~:~__~=_~~~=t_=:=~~- I INSURER E: ACORD. CERTIFICATE OF LIABILITY INSURANCE PAOOUCI!R INi'ijilED------~----.- fa~~~:;torI8 Name COVERAGES THE POlCIES OF lNS\.JRANCE LISTEn eSLOW HAVE BEEN IS6UEO TO THE INstJ;REO HAMED ABove FOR THE POLICY PERtOO INOICA n,Q. NO'TWITHS1ANQING ANV REQUIREMENT, TERM OR CON~ Of ANY CONTRACT OR OTHER OOCUMENT WIlli RESPECT TO WHICH THlS CERTIf'ICA TE MA '( BE ISSUED OR MAY PERT-'IN, THE IHSUft>\NCE AFfORCED flV THE POlICIES oeSCRI9EO HEREIN 1$ SUBJECT TO AU l1-iI:': TeRMS. EXClUSIONS AND CONDIT\ONS Of SUCH POlIOES, AGGREGATE LlMrTS SHOWN M4V HAV'E BEEN FtEOlJCEO BY PAlO CLAIMS T IlOLICY NUMBER x ~I;"~; r X HlRED AUTQS f-! NO~NEO AUTOS 1--< i I aAAMe l>>.BfUTY ANY AUTO I I!XCISW....R!LLA LlABlllTV X ~ OCCUR 0 CLA~M.S W.OE f OEOUCTIBlE RCTENTIO'" i WORKE.RS COMPENSATlOH AHD !Mf'\.OYIM' LIA8IUTY ~'f PROPRJETORIPART~C\JT1\ll! aFJ:ICERiMEMBER EXC\.UOED1' ~~~~Sbtiow 0"".. Builders Risk LIMITS ,EAC"OCCUMEHCE S 1, 000, 000 ~~~isi~~~~:_ s 50, 000 =~ ! MEOEXPIAnyon.SMI~. S 5,000 PERSONAL & ArN INJURY S 1,000,000 GENERAL AGGREGATE S :2,000,000 PROOUCTS . CQMP/OP AGG $ 4, 000, 000 COM8lNEO SiNGl!!. LiMIT IEl'CJ;ld"'ll 11,000,000 ~~~;~--'-- rp~~~~tf' S ------ I rp~~:;,g"MAGE , I AUTO ONl V . EA ACCIDENT S EA ACe , .na , '1,000,000 ,~,OOO,OOO , >________u 1 1 . X lTg~Y:i~~WiLjOE~~____ i E.L. EACl'l ACCIDENT S 500, 000 I E.L QfSEMe.E.AEMPLOYE.E S 500, OQO j E.LolSEAse.POLtCYLlMrT S 500,00'0."----- OTllEA THAN AUTO ONlY. i --- I -----1 Any 1 Loc An 1 Oce 100, (XX) 1,000,000 OUCfU,noH Of OPERATIONS I \.OCATlOJrrtlI veHlCLU I DeLUSIONS ADDED IV ENDORSatENT I sPECW. ftRQ'J1$ONS The insurance evidenced by this certificata shall nama the certificate holders aa an additional insured on the Genaral Liability ~ Umbrella Liability. Workers' Campeneation, Employers' Liability ~ General Liability shall contain a Waiver of Subrogation in favor of the certificate holder. The certificate holder ia added aa a 1BlB3:i.r:a.nrl:fir IUild:'!!:E R\J:k. CERTIFICATE HOLDER City of Oeoee 150 N. Lak..hore Drive Ocoae rL 347El.~258 DCOKBOl CANCELLATlON SIiOULD ANY en: 'THe: QOVI! DUCltt81!10 POllCtE5 ee CAHClLLIO alllORE THI! DPIRA~ DATE THE:RI()', THI! !$SUING lNauMER wtlL !HDlAVOR TO M.AA. !.L DAYS WRfTTlN HOllel TOTtlE C!:JmACAT1! HCK.OI:R NAMIO TO THe UI'l'. 'UT F~UFtE TO DO so 6HAlL IMfI'OU NO oaLlGATION OR LlA8IUTY 0' ANY KIND IJPON THI!! lNSUUR, rrs NJENT! OR IlIl1'RES1NrATIVU.. AUmORJ,lED UPIIII!,DlTATlVE ACORl) 25 (2001108) 11) ACORO CORPORATION 198' .s:~PL IF RFQ #0701 Architectural- UT Bldg 8 B. BACKGROUND The City is soliciting statements of qualifications from interested professional architectural & engineering Firms to assist the City of Ocoee in designing and building a new Utilities Administrative Office Building. The planned new building will be located west side of the entrance road at the entrance gate to the City of Ocoee Reclamation Facility at 1800 A.D. Mims Road, Ocoee Florida. The proposed building is intended to be of similar architectural style as the Beech Center (recreational facility) located opposite the proposed new building. C. SCOPE OF SERVICES To assist the City of Ocoee in designing, permitting and construction administrative services for the new Utilities Administrative Office Building, which shall include miscellaneous offices, break/training room, conference area, bathrooms and reception area. In addition, the project may include site improvements such as parking, sidewalks, drainage, landscaping, and utilities extension. D. SUBMITTALS Qualification Packages shall be designed to portray to the City how the Respondent's range of services can best achieve the anticipated Scope of Services. In order for the City to evaluate the Qualification Packages, each Respondent shall provide information relative to their ability to provide services that will best meet the needs of the City. The required submission materials shall include the following: I. Firm/Team's General Qualifications · List of Firm's employees that are proposed to use on the project, their qualifications, and their role for the services required. · Firm's and employee's certifications and registration with regulatory agencies, professional organizations, etc. · List Firm's sub-consultants, their qualifications, and their role in this project. · List of Firm's other current or recently completed similar services within the past five 5 years. · List of at least three (3) client references to include organization name, contact person, telephone number (s), and e-mail address. II. Proiect Teams Specific Qualifications · Project Manager education, experience and any special consideration · Key Project Members education, experience and any special consideration . Firm's Project organization and coordination structure RFQ #0701 Architectural - UT Bldg 9 III. Anticipated Scope of Work . Overall Plan of Action . Description of Work Tasks IV. Proiect Schedule . Overall project schedule . Milestones . Submittal Dates . Staff and Commission Meetings V. Completed Standard Forms 254 & 255 . Project Team . Sub-consultants E. SELECTION CRITERIA Qualification Packages will be reviewed and evaluated by a Selection Committee and a short-list of qualified firms may be invited to make a formal presentation. The Qualification Packages will be reviewed and evaluated in accordance with the following criteria and weighting factor: 1. Overall Experience of the Firm/Team 15 % 2. Firm/Team's experience with similar projects 35% 3. Firm/Team's past ability to deliver a project on budget 25 % 4. Project Approach 15 % 5. Certified Minority Business Enterprise 5 % 7. Office Location 5 % F. SELECTION PROCEDURES & CONTRACT NEGOTIATIONS The criteria for selection shall be based on the selection criteria above, including the firm's qualifications, location, past performance, and reference check. The City reserves the right, before awarding the contract, to require a Respondent to submit such evidence of its qualifications, as it may deem necessary. The City shall be the sole judge of the competency of Respondents. A City selection committee will evaluate each respondent's qualifications and will short-list and recommend to the City Commission up to three firms based upon the selection committee's evaluation of the proposals and interviews. The City Commission's decision shall be final. The City will attempt to negotiate an agreement with the top-ranked Respondent. If no agreement is RFQ #0701 Architectural- UT Bldg 10 reached with the top-ranked Respondent, negotiations will be terminated and initiated with the second- ranked Respondent, and so on, until an agreement is reached. The successful Respondent shall be required to execute an agreement which provides, among other things, that all plans, drawings, reports, and specifications that result from Respondent's services shall become the property of the City. Upon the successful negotiation of an agreement, a formal contract will be prepared and submitted to the City Commission for approval, and executed by both parties. G. SCHEDULE The following is the anticipated schedule for RFQ: 1. 2. 3. 4. 5. 6. 7. Advertising of RFQ Last Request for Information Submittal Deadline Short List Interviews, if necessary Recommendation to City Commission Contract Award by City Commission October 8, 2006 October 24,20065:00 P.M. October 31,2006,2:00 P.M. November 6 thru 10, 2006 November 13 thru 17,2006 December 5, 2006 December, 2006 Dates are subject to change at the City's discretion H. BID PROTESTS The City's Finance/Purchasing Department will consider Bid Protests seeking contract award, damages, and/or any other relief. Any Bidder seeking to file Bid Protest SHALL use the following procedures: 1. A bidder SHALL file a written Bid Protest under this Article, or be barred any relief. 2. A Bid Protest: (a) must be in writing (oral protests will NOT be acknowledged); (b) the content of the Bid Protest shall fully state the factual and legal grounds for the protest and the legal basis for the relief requested; and (c) The Bid Protest shall be filed with the Purchasing Agent not later than three (3) calendar days after the posting of the notice of intent to award or recommendation of award by staff. 3. After a Bid Protest has been properly filed with the City, the City, by and through its Purchasing Department shall make a determination on the merits of the protest not later than five (5) business days after receipt of the protest. If the City denies the protest, the City may proceed with award of the Contract unless enjoined by order of a Court of competent jurisdiction. 4. A Bid Protest SHALL be limited to the following grounds: (a) issues ansmg from the procurement provisions of the Project Manual and/or the Bid Package or Contract Documents; and/or (b) applicable federal, state or local law. No Bid Protest may be based upon questions concerning the design documents. The Bidder shall clarify all such questions concerning the design of the project prior to submitting its bid. END INSTRUCTIONS RFQ #0701 Architectural- UT Bldg 11 CITY OF OCOEE REQUEST FOR QUALIFICATIONS (RFQ) #0701 PROFESSIONAL ARCHITECTURAL & ENGINEERING SERVICES FOR A NEW UTILITIES ADMINISTRATIVE OFFICE BUILDING Confidential Disclosure A2reement This Agreement IS entered into by and between (hereinafter "Recipient") and the City of Ocoee (hereinafter "City"). Recitals WHEREAS City needs to disseminate certain building plans, blueprints, specifications, schematic drawings, and diagrams, including draft, preliminary, and final formats, which depict the internal layout and structural elements of a Utilities Administrative Building ("design information"), in order for it to be designed and constructed pursuant to RFQ #0701 Professional Architectural & Engineering Services for a New Utilities Administrative Office Building and its resulting bid (the "project"); and WHEREAS, such design information is exempt from public records disclosure requirements of Florida Statutes Section 119.011 (1) and s. 24(a), Art. I of the Florida State Constitution. This exemption provides that design information made exempt by law may be disclosed to another governmental entity if disclosure is necessary for the receiving entity to perform its duties and responsibilities; to a licensed architect, engineer, or consultant who is performing work on or related to the water treatment facility; and that the entities or persons receiving such information shall maintain the exempt status; and WHEREAS the Recipient is willing to receive disclosure of the design information pursuant to the terms of this Agreement for the purpose of bidding on the project and/or performing design services; NOW THEREFORE, for good and sufficient consideration the Recipient agrees as follows: 1. The above Recitals are acknowledged by the Recipient and are incorporated herein by reference. 2. Recipient agrees that it shall prevent and protect the design information, or any part thereof, from disclosure as a public record and shall not disclose the design information to any person or entity other than one having a need for disclosure in connection with Recipient's authorized use of the design information for the purposes of submitting a response to the bid solicitation. 3. Recipient agrees to take all steps reasonably necessary to protect the secrecy of the design information, and to require all entities or persons receiving the design information to maintain its exempt status and to prevent the design information from being disclosed as a public record or coming into the possession of a person or entity that is not authorized. RFQ #0701 Architectural- UT Bldg 12 3. Recipient agrees that all design information shall remain the property of City. All design information and all copies thereof shall be returned to the City not later than thirty (30) days after the bid opening together with a list of all of the names and addresses of all entities or persons to which the design information has been disclosed; or, in the case of a designer, not later than thirty (30) days after the project is finally completed.. Dated this day of ,2006. RECIPIENT Signed: Print Name: Title: Company: Address: Phone No: Date: Driver's License #: RFQ #0701 Architectural- UT Bldg 13 COMPANY INFORMATION/SIGNATURE SHEET RFO #0701 FAILURE TO COMPLY WITH THESE RFQ INSTRUCTIONS WILL RESULT IN DISQUALIFICATION OF YOUR QUALIFICATION PACKAGE. PLEASE SIGN BELOW A TTESTING THAT YOU HAVE READ AND UNDERSTAND ALL RFQ INSTRUCTIONS AND THAT YOU UNDERST AND THAT THE SUCCESSFUL RESPONDENT WILL BE REQUIRED TO ENTER INTO A LEGALLY BINDING CONTRACT WITH THE CITY OF OCOEE. COMP ANY NAME TELEPHONE (INCLUDE AREA CODE) FAX (INCLUDE AREA CODE) E-MAIL ADDRESS AUTHORIZED SIGNATURE (manual) IF REMITTANCE ADDRESS IS DIFFERENT FROM PURCHASE ORDER ADDRESS, PLEASE INDICATE BELOW: NAME/TITLE (PLEASE PRINT) STREET ADDRESS CITY STATE ZIP FEDERAL ID # _Individual _Corporation _Partnership _Other (Specify) Sworn to and subscribed before me this day of ,20_ Personally Known or Produced Identification (Type of Identification) Notary Public - State of County of Signature of Notary Public Printed, typed or stamped Commissioned name of Notary Public RFQ #0701 Architectural- UT Bldg 14