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HomeMy WebLinkAbout02-21-2017 Agenda Regular Session OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida FEBRUARY 21,2017 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum B. PRESENTATIONS AND PROCLAMATIONS Presentations by Deputy Chief McCosker and the Citizens Advisory Council for Ocoee Police Department (CACOPD): ➢ Officer of the Year Award: Officer Brandon Kerr ➢ CIT Officer of the Year Award: Officer Amanda Strong ➢ Civilian of the Year Award: Dawn Carlton ➢ Volunteer of the Year Award: The Chaplain Unit ➢ Officer of the Quarter: Sergeant Mireya lannuzzi C. COMMENTS FROM CITIZENS/PUBLIC D. STAFF REPORTS AND AGENDA REVIEW E. COMMISSIONERS ANNOUNCEMENTS F. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held February 7,2017. (City Clerk Sibbitt) 2. Approval of New Appointment to the Human Relations Diversity Board. (City Clerk Sibbitt) Members of the Human Relations Diversity Board serve three-year terms. Currently the Human Relations Diversity Board has twelve(12)members, and their resolution allows no less than seven(7) members and no more than thirteen(13)members. An application has been received by Daralene Bell who has shown an interest in being appointed to the Human Relations Diversity Board for a term ending May 2020. 3. Approval of a Resolution of the City of Ocoee Commending the Florida Association of City Clerks for its 45th Anniversary. (City Clerk Sibbitt) The Florida Association of City Clerks has requested that the City Commission approve a resolution in honor of their 45th Anniversary. Staff has revised the resolution into the City of Ocoee's standard format, should the commission choose to adopt the resolution of special recognition. Regular City Commission February 21,2017 4. Approval of Second Amendment to City of Ocoee/Colburn Development Agreement. (City Planner Rumer) On November 17, 1998, the City Commission approved and executed a Development Agreement titled City of Ocoee/Colburn Development Agreement. The Owner and the City mutually desire to further amend the Development Agreement as provided in this Second Amendment to recognize release of certain properties. In anticipation of the eventual development of certain properties owned by Colburn and the City of Ocoee's desire to relocate and extend Maine Street, which crosses the property, the original agreement was created to facilitate the following: i) provide temporary construction easements adjacent to the location of the proposed relocated and extended Maine Street; ii) dedication of land to Ocoee for relocated Maine Street; iii) dedication of land to Colburn from Ocoee for Relocated Maine Street; iv) dedication of land to Ocoee for Extended Maine Street; and v) dedication of land to Ocoee for potential stormwater pond locations. The intent of this Second Amendment is to release Colburn from future dedication of certain properties that the City of Ocoee deems not necessary for the construction of extended Maine Street. The City of Ocoee and Colburn have met property dedication requirement for the relocated Maine Street and Extended Maine Street. It was during the design phase of the Extended Maine Street that City Staff notified Colburn that the City does not require the additional pond sites described in the original Development Agreement. In order to maximize the development potential of the remaining property, the City is relinquishing its rights to these additional properties identified in the Second Amendment to Development Agreement. 5. Approval to Expend and/ or Grant Forfeiture Monies to Law Enforcement Related Uses and Charities. (Police Chief Brown) The Ocoee Police Department recommends expending monies from its forfeiture fund to law enforcement related uses as follows: $750 to its Neighborhood Restorative Justice Program, which serves as a pretrial diversion program for children who live in Ocoee and have committed minor offenses; $1,000 to sponsor its Citizen Public Safety Academies, which educate Ocoee citizens and businesses about the Police and Fire Department; $1,000 to purchase bicycle helmets to be distributed by the Department's Crime Prevention and School Resource Officer unit to children in need at Ocoee schools and events; $4,000 for the City of Ocoee Annual Spring Fling event. The Spring Fling showcases the City of Ocoee as well as other governmental and non-profit organization services with special focus on crime prevention and safety. Food and activities are also provided free of charge to attendees. Because of the services they provide to the Ocoee Police Department and to the community, and because duplication of these programs by the Police Department is not possible, the Police Department recommends granting monies from its forfeiture fund to the following non-profit organizations: $2,000 to Aspire Behavioral Healthcare (aka Central Florida Crisis Intervention Team formerly Lakeside),the facility that trains our police officers how to deal with people in mental health crisis; and$2,000 to Crime Line, which provides crime solving tips to the Police Department, as well as publicity and rewards to the public. Over the past several years,the Police Department has made a practice of using these monies to help support programs and organizations that partner with the Police Department in its crime prevention/public safety mission and wishes to continue to do so. 6. Approval of Memorandum of Understanding of the Central Florida SWAT Team Task Force. (Police Chief Brown) Previously, the City of Ocoee Police Department participates in a Memorandum of Understanding of the Central Florida SWAT Team Task Force. The Central Florida SWAT Team Task Force consists of the Cities of Apopka, Maitland,Ocoee, Winter Garden,and Winter Park.As these law enforcement agencies are located in close relation to each other, it is to the advantage of each agency to support a larger interagency SWAT team to adequately respond to continuing, multi jurisdictional law enforcement problems, so as to protect public peace and safety, preserve the lives and property of people, and in intensive situations, including but not limited to emergencies as defined under Section 252.34 Florida Statutes. The participating agencies have agreed to enter into a new Memorandum of Understanding of the Central Florida SWAT Team Task Force as the previous agreement lapsed on January 1, 2017. It is of great benefit to have a trained SWAT force that can quickly respond to evolving situations such as active shooters,barricaded subjects,or high profile incidents. 21 Page Regular City Commission February 21,2017 7. Approval of Traffic Signal Control Cabinet Replacement at Bluford Avenue and Old Winter Garden Road with Control Specialists. (Public Works Director Krug) On January 3,2017, a motorist lost control of their car and destroyed the traffic signal control cabinet at the intersection of Bluford Avenue and Old Winter Garden Road. The City's traffic signal maintenance contractor, Control Specialists, mobilized and installed a temporary controller cabinet to restore basic signal functions. Public Works requested Control Specialists provide pricing to furnish and install a new permanent cabinet in order to restore all functions to the traffic signal. The proposed Type 6 control system described in the "Quotation" is in line with FDOT construction industry pricing. The City's Risk Management is pursuing reimbursement from the offending motorists' insurance carrier for the costs of the replacement controller cabinet along with the emergency response costs required to restore operation of the signal. While the reimbursement is pursued, Public Works is requesting Commission approval to use remaining carry forward funds from the 2016/2017 fiscal year paving program for the $23,436.75 required for the replacement controller cabinet. All funds received from the insurance carrier would reimburse the appropriate account lines. Public Works recommends issuing a purchase order to our Traffic Signal Maintenance Contractor, Control Specialists, for the replacement controller cabinet as they will be responsible for maintenance and their quoted pricing is in line with FDOT construction project pricing. 8. Approval of Code Enforcement Agreement with Town of Windermere with 3% Adjustment to Cover the City of Ocoee's Costs. (Support Services Director Butler) The City of Ocoee is willing to continue to provide part-time code enforcement services to the Town of Windermere with a 3% increase to cover the City of Ocoee's increased costs. The City of Ocoee will continue to make available to the Town of Windermere one (1) of the City of Ocoee's Code Enforcement Officers to provide code enforcement services within the Town of Windermere for approximately eight (8) hours a week. It is anticipated that the Code Enforcement Officer will perform the services over two (2) four-hour segments on nonconsecutive days in each Town; however,the schedule may change depending upon circumstances. If the Town of Windermere would like to use more than the weekly eight (8) hours per week, the Town will pay an overtime rate of $46.86/hour.This is dependent upon the workload of the Code Enforcement Officer. G. FIRST READING OF ORDINANCES 9. First Reading of Ordinance Amending Chapter 78 of City of Ocoee Code of Ordinances to Recognize the Ocoee Fire Department as a Separate Department of the City. (Second Reading and Public Hearing Date scheduled for March 7, 2017, Regular Commission Meeting at 7:15 p.m. or soon thereafter) (Fire Chief Miller) As part of the Ocoee Fire Department's effort to obtain international accreditation, the organization must provide documentation that it is legally established. The proposed amendments to Chapter 78 of the City of Ocoee Code of Ordinances include verbiage that recognizes the Fire Department as well as the Fire Chief.The current City of Ocoee Code of Ordinances only formally recognizes the Fire Chief and not the Fire Department itself. It is suggested that the following amendments be made to the ordinance to confirm the existence and recognize the authority of the Ocoee Fire Department. Staff recommends amending Chapter 78 of City of Ocoee Code of Ordinances to recognize the Ocoee Fire Department as a separate department of the City. 10. First Reading of Ordinance for Resendiz — 272 East Silver Star Rd Annexation and Initial Zoning; Project No(s): AX-12-16-60/RZ-16-12-06. (Second Reading and Public Hearing Date scheduled for March 7, 2017, Regular Commission Meeting at 7:15 p.m. or soon thereafter) (City Planner Rumer) The subject property is located on the north side of E. Silver Star Road and south of Rewis Street, 2,200 feet east of the intersection of Bluford Avenue and E. Silver Star Road. The subject site is approximately +/- 2 acres and currently contains one (1) single-family residence. The parcel ID number is 17-22-28-0000-00-126. The future land use & requested initial zoning classification of the subject property is Orange County/Low Density Residential, which allows up to four (4) dwelling 31 Page Regular City Commission February 21,2017 units per acre. The requested rezoning would be from Orange County/Low Density Residential to City of Ocoee/Low Density Residential. The subject property is considered contiguous to the City of Ocoee since it is bordered by property located within the City limits on the east, west, and northern boundaries. City staff has requested a City of Ocoee zoning designation of R-1AA (Single-Family Dwelling), which is consistent with the adopted future land use designation of Low Density Residential, shown on both the City of Ocoee and Orange County Joint Planning Area Future Land Use Maps. This property already benefits from Ocoee Fire Rescue services via a joint "First Responder" Agreement with Orange County. The proposed annexation is a logical extension of the City limits, urban services can be provided, and the annexation meets state and local regulations. The land use and initial zoning are also consistent and compatible with surrounding properties. Based on the recommendations of the DRC and Planning & Zoning Commission, Staff recommends that the Honorable Mayor and City Commissioners approve the Annexation and Rezoning of the +/-2 acres parcel of land known as the Resendiz parcel with an Initial Zoning classification of"R-IAA." a) First Reading of Annexation Ordinance b)First Reading of Rezoning Ordinance H. SECOND READING OF ORDINANCE—PUBLIC HEARING 11. Second Reading of Ordinance for Amending City Code Chapter 115 to Provide for Code Enforcement Abatement Cost Recovery through a Citywide Special Assessment District. (Advertised in the West Orange Times on Thursday, February 9, 2017.) (Support Services Director Butler) Chapter 115 of the Code of Ordinances of the City of Ocoee authorizes the City to identify and abate nuisances and hazards. Cost recovery is presently limited to placing a lien on the property to encourage payment of the City's costs. Staff proposes to provide an additional cost recovery mechanism through establishment of a citywide special assessment district by modifying Chapter 115. The special assessment district would cover the entire city, but only those properties with an unpaid code enforcement abatement invoice would be included in the assessment roll provided to the Orange County Property Appraiser as part of the annual property tax billing cycle. I. REGULAR AGENDA J. STAFF ACTION ITEMS K. COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE,OCOEE, FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 4IPage