HomeMy WebLinkAbout11-14-2016 Minutes MINUTES OF THE OCOEE
PARKS AND RECREATION ADVISORY BOARD
REGULAR MEETING HELD ON November 14th 2016
CALL TO ORDER
The meeting was called to order at 6:04 PM in the Community Center, 125 N. Lakeshore Drive, Ocoee, FL 34761.
The roll was called and a quorum was declared at that time.
PRESENT: Chairman Rainer,Vice Chair Graham, Members Barber, Singrey, Koontz, Maranan,McKey,
Parks and Recreation Director Jeff Hayes (Director Hayes), Ex-Officio Member Commissioner Rosemary Wilsen
and Sr.Administrative Assistant Dottie Godek.
ABSENT: Member Applegate(excused)
GUESTS: No guests.
A. Approval of Minutes
Member Barber seconded by Member McKey, made a motion so accept the minutes of the September 19th 2016
meeting. The motion passed unanimously.
B. Light Up Ocoee
Chair Rainer gave an overview of the event as it had been done in the past. Member Singrey recommended that
this year the board do a "drive-by" and place signs in the yards of the homes that the board wanted to honor.
The board is meeting at the Jim Beech Center at 6:00 PM on Monday December 12th and Wednesday December 14th
to do the tours.
Member McKey, seconded by Member Singrey, made a motion to purchase signs for the Light Up Ocoee event not
to exceed$400.00. The motion passed unanimously.
C. Haunted House
Director Hayes said that the 3 night event was very successful again this year with over 4500 people visiting.
The West Orange Seniors group ran the concession stand and made approximately $1,200.00, the Haunted Walk
made approximately $1,400.00 while there was approximately $10,000.00 taken in from visitors to the house.
It was also mentioned that this will probably be the last year that the city is able to use the house for the Haunted
House event.
D. Breakfast with Mrs. Claus
After a general discussion the board recommended that the event be postponed until next year. Ex-Officio
Member Commissioner Wilsen made a suggestion to get Santa along with Mrs. Claus to be at the event and
Member McKey mentioned that the board needs to start planning early.
Member Barber, seconded by Vice Chair Lewis, made a motion to postpone the Breakfast with Mrs. Claus event
until 2017 so the planning can be set up properly. The motion passed unanimously.
E. Spring Fling 3/11/17
Member Maranan gave an overview of the project(plant cuttings) and what it will entail. He said the Board will
provide the parent plants, the root promoter and the pot(either a planting pot or a dixie cup). There should be
some signs instructing the children on what to do and also a small pamphlet to take home. Chair Rainer thought
that perhaps a small "gardening bag" would be nice for a raffle item. The board had previously passed a motion to
spend $300.00 but since the estimated plant and material cost is $250.00 there will be some funds left over to
purchase the raffle item. Member Maranan said that he will bring graphics and instructions to the January
meeting.
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F. Other Business
The following members volunteered to help with the kids crafts at the Tree Lighting Event:
Vice Chair Graham
Member Applegate
Member Barber
Ex-Officio Member Commissioner Wilsen and Ann Wilsen
Member Koontz
Chair Rainer
Member McKey
The first shift will be 5:00 PM to 6:15 PM
Second shift will be 6:45 PM to 8:00 PM
The tree lighting is scheduled for 6:15 PM
Member Barber,seconded by Vice Chair Lewis, made a motion to move the January 16`"2017 meeting to January
23, 2017. The motion passed unanimously.
G. Set Next Agenda:
A. Approval of minutes of the 11/14/16 meeting
B. Spring Fling
C. Recap of Light Up Ocoee drive-by
D. Recap Ocoee Tree Lighting Event
E. Breakfast with Mrs. Claus
ADJOURNMENT
The meeting was adjourned at 7:09 PM. Lc:CIL)(1 6(let
Chairman Rainer Sr. Administrative Asst. Dottie Godek
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