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HomeMy WebLinkAbout12-5-06 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida December 5, 2006 AGENDA 7:15 P.M. REGULAR CITY COMMISSION MEETING I A. CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum I B. PRESENTATIONS AND PROCLAMATIONS I C. COMMENTS FROM CITIZENS/PUBLIC I D. COMMISSIONERS ANNOUNCEMENTS E. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEP ARATEL Y. 1. Approval and Acceptance of the Regular City Commission Minutes of November 7, 2006. (City Clerk Eikenberry) 2. Approval of 4-Year Lease-Purchase of New and Replacement City Vehicles & Equipment for FY 06/07. (Purchasing Agent Tolbert) The budget for Fiscal Year 06/07 includes the lease-purchase of new and replacement vehicles and equipment. The Florida Sheriffs Association (FSA) & Florida Association of CountieslFlorida Fire Chiefs Association and other governmental agency bids were reviewed for the best pricing based on factors such as price and options available. Authorization is needed to piggyback the respective contracts for the items. It is the intent of Staff to consolidate the fmancing for the vehicles and equipment being purchased in order to realize a savings on the interest rate. This lease-purchase agreement is for four (4) years, and is the second of two lease agreements needed to finance the remainder of the budgeted vehicles and equipment. The 4-year fmancing of $827,387.00 through Suntrust Bank at an interest rate of 4.123%, which will be Schedule No. 11 to the existing Master- Lease Agreement, to close on or before December 30, 2006. The total cost of vehicles purchased with budgeted funds is $110,388.00. 3. Approval of Ocoee Crown Point PUD Project Change Order No.6. (City Engineer Wheeler) The phase 1 infrastructure for the Ocoee Crown Point PUD project included mast armed "School Zone" signage for the Ocoee High School on Ocoee Crown Point Parkway. This signage was to be in addition to the signage and striping that is already present on Ocoee Crown Point Parkway. The existing warnings include the pole mounted flashing lights and the appropriate striping in the roadway and signage along the road. All of this signage and striping is in accordance with the FDOT and Manual of Uniform Traffic Control Devices (MUTCD) standards. VHB, Inc. over interpreted the standards and included the mast armed "School Zone" signage in the design of the project. FDOT Secretary Denver Stutler, Jr., P.E., issued a policy memorandum on May 3, 2006, titled "Establishing School Zones and School Crossings" for FDOT controlled roads. The policy statement explicitly provides that school speed zones may be established only for "public and private elementary, middle schools (Jr. High), or federally funded Headstart facilities providing a full-time education program" (p. 2, Section 1.1). It is similarly explicit in stating that high schools are not eligible for school speed City Commission Regular December 5, 2006 zones, but are more appropriate for alternative measures, such as pedestrian crossing signs or warning signs for a driveway entrance (p. 2, Section 1.2). Even with these reduced traffic control measures, the policy statement cautions against their indiscriminant use: "Traffic control devices are not normally needed at a high school, but when special circumstances occur, they should be addressed on a case-by- case basis, only used when needed, and justified by an engineering study". This policy memorandum has been applied as a regional practice standard for other roadways and can be viewed as the policy guidance established under Section 316.1895, F.S. The deletion of the mast armed "School Zone" signage will result in decrease of$81,479.00 to the project cost. The fmal cost for the Phase 1 and Ib infrastructure Projects will $3,836,443.50. This change order will fmal the Ocoee Crown point PUD Phase 1 Infrastructure Project. 4. Approval of the Purchase of the Property at 102 Security Circle. (City Engineer Wheeler) The City received a Tax Deed Notice from the Orange County Comptroller's Office. The subject property is identified as Security Mobile Home Park Z93 Lots 1 & 2 Blk A, or 102 Security Circle. The notice was for no payment of taxes for the past 8 years and was to be sold a public auction on November 16, 2006, unless the taxes were paid in full by the owners. The amount of the back taxes owed was $3,903.88. The Subject property has been through the Code Enforcement Board for numerous code violations. The property had been liened for the code enforcement actions. The City was in the process of foreclosure on the subject property as a step of the code enforcement issues. City staff reviewed the location of the property in relation to the Community Development Block Grant application submitted in March of this year. The CDBG project is to improve utilities, drainage, and roadways within the area including Mobile Lane, Security Circle, Mac Street, Christine A venue, Melva Avenue, Lyman Avenue, Charles Street, and Lee Street. The project has been preliminarily approved by Orange County and is awaiting fmal determination by U.S. Department of Housing and Urban Development. The subject property is located at the intersection of Lakewood A venue and Security Circle. The City will be needing rights-of-way for road widening and drainage improvements and for sanitary sewer installation. The property fronts on two of the roads in the area proposed to be improved to City standards. The remainder of the property could be used for a lift station site for the construction of City sanitary sewer service in the project area. City staff discussed the possibility of purchasing the property through the Tax Deed Sale process with the City Manager and the Mayor. City staff purchased the property at the public auction on November 16, 2006, for the amount of $7,150.00. The cost is justified in relation to legal fees to fmalize the code enforcement actions, purchase of rights-of-way, purchase of land for a lift station site, and to assist in cleaning up the area. The City will also be getting some of this money back as payment of the taxes and for some of the liens placed against the property. The Engineering Department recommends that the City Commission approve the purchase of the property located at 102 Security Circle. 5. Approval of Windsor Landings Subdivision Reuse Water System Extension - Change Order No.1 in the Amount of $4,875.00. (City Engineer Wheeler) This project consisted of extending the existing reuse water main along Maguire Road approximately 1380 linear feet from Moore Road to the entrance to the Windsor Landings subdivision. The Meadow Ridge Developer, Pulte Homes Corp. installed 12" main for a portion adjacent to the Meadow Ridge Development. The City installed 8" main from Meadow Ridge to the Windsor Landing Subdivision. This project also provided a stub out to the west side of Maguire Road at the Meadow Ridge intersection. This change order is required for an additional 75 feet of 8" pipe installed by directional bore underneath Sagecrest Drive. This work is required to eliminate the need to close Sagecrest Drive for multiple days by boring to the south side of the drive. This will also provide a possible future connection for Orange County should they ever need to extend service south of town. The change order amount will be funded by the 2003 Utility Bond Issue. 6. Approval of Special Events Permit for Boat Regatta on Starke Lake. (Building Official Jones) In order to temporarily close a public street and boat ramp, the approval of the Honorable Mayor and City Commission is required. William Tetro, South Florida Outboard, has made application to the City for a special event permit for a boat regatta that would require the temporary closing of a city owned street, Starke Lake boat ramp, and fishing pier. It would also require the use of the city park, gazebo and community center parking lot. The community center has not been rented and the Recreation Page 2 of6 City Commission Regular December 5, 2006 Department has been notified of the event. The event will be held on March 15-18,2007. The street to be closed is a portion ofN Lakeshore Drive. 7. Approval of Special Events Permit for Richfield Neighborhood Block Party. (Building Official Jones) Ms. Leonarda Richardson of Richfield Subdivision has made application to the City for a Special Events Permit for a Christmas block party that would require the temporary closing of a City owned street. The event will be held on December 16,2006. The street to be closed is Springfield Drive. Staff recommends approval with the following requirements: 1) All residents that will be affected by the road blockage must be notified in advance; 2) Health Central Ambulance must be notified of the road closure in advance; 3) An emergency lane must be maintained at all times; and, 4) Roads must be blocked with proper barricades. 8. Approval of Special Events Permit for Martin Luther King, Jr. Parade. (Building Official Jones) Dorcas Dillard, MLK Unity Parade Coordinator, has made application to the City for a special events permit for a parade to celebrate Martin Luther King, Jr. that would require the temporary closing of a city owned street. The event will be held on January 15, 2007. The street to be closed is a portion of Clarke Road. Staff recommends approval with the following requirements: 1) All residents that will be affected by the road blockage must be notified in advance; 2) Health Central Ambulance must be notified of the road closure in advance; 3) An emergency lane must be maintained at all times; and, 4) Roads must be blocked with proper barricades. 9. Approval of Purchase of Additional Equipment for Police Patrol Cars from Emergency Vehicle Equipment Installation, Inc. as a "Best Source" in the Amount of $44,181.30. (public Works Director Krug) EVEI has proved to be the best choice solution as they are local, they are a one stop shop which includes equipment and graphic installation, warranties all the parts, and provides the exact "standard" equipment needed with no variation. At present it is running approximately 8 weeks to get the required equipment which is why immediate approval of this purchase is necessary. The Budgeted cost in FY 06/07 for the Equipment was $43,500 in the Police Departments Small Equipment line item 001-521-00-5230. A cost proposal has been submitted in the amount of $44,181.30 a difference from the budgeted amount of $681.30. There are sufficient funds in 001-521-00-5230 to cover this additional cost. I F. PUBLIC HEARINGS - None I G. FIRST READINGS 10. ABC Fine Wines & Spirits. (Senior Planner Howell) Based on the recommendation of the DRC and the Planning & Zoning Commission, Staff respectfully recommends the Mayor and City Commissioners adopt the ordinance to annex 2.35 acres of land known as the ABC Fine Wines & Spirits property, and also adopt the ordinance to rezone the property to C-2 (Community Commercial District). a. Annexation Ordinance b. Rezoning Ordinance 11. Maine Street Parcels - Annexation Ordinance. (Senior Planner Howell) The owners of the Maine Street Parcels are requesting annexation of the subject properties into the jurisdictional boundary of the City of Ocoee. The subject properties include approximately 33.176 acres ofland and are generally located on the northwest comer of Maine Street and Chicago Avenue, South of Tiger Minor Park, and east of Richmond A venue. The properties are comprised of several residential dwelling units and agricultural uses consisting of citrus groves and associated uses. The property adjoins the Ocoee Cemetery site. Based on DRCand P&Z recommendations, Staff recommends that the Mayor and City Commissioners approve an Ordinance for Annexation of the +/-33.176 acre parcel ofland known as the "Maine Street Parcels", 12. Fountains West. (Principal Planner Fabre) Page 3 of6 City Commission Regular December 5, 2006 a. Small Scale Comprehensive Plan Amendment Ordinance The Comprehensive Plan Amendment parcel lies on the east side of Ocoee-Apopka Road approximately 500 feet north of the intersection with West Road. The subject property is approximately 9.9 acres in size and lies directly north of an already designated "Commercial" parcel of land owned by the petitioner. The subject property is currently undeveloped and sparsely covered with a small mixture of sand pine, scrub and laurel oak trees and other varieties of trees scattered around the property. Moreover, most of the property was a former citrus grove that is currently cleared. Based on the recommendation of the Local Planning Agency, Staff recommends that the Mayor and City Commissioners approve the small-scale Comprehensive Plan Amendment Ordinance for Fountains West changing 9.9 acres of "Low Density Residential" Land Use to "Commercial" Land Use, subject to the approval of the Fountains West PUD Land Use Plan. b. PUD Rezoning OrdinanceILand Use Plan Fountains West PUD property is located on the northeast comer of the intersection of West Road and Ocoee-Apopka Road. The property encompasses approximately 43.03 acres of land of which approximately 4.73 acres will be designated as wetland/conservation to be dedicated to the City. Additionally as part of the onsite wetland mitigation, 1.1 acre will be dedicated to the City as a Public Trail (Tract G). The subject property is currently undeveloped and sparsely covered with a small mixture of sand pine, scrub and laurel oak trees and other varieties of trees scattered around the property. Moreover, most of the property was a former citrus grove that is now cleared. Based on the recommendation of the Planning & Zoning Commission, Staff recommends that the Mayor and City Commissioners approve the rezoning the property from C-2 "Community Commercial", R-IA "Single-Family Dwelling", and 1-1 "Restricted Manufacturing & Warehousing" to POD based on the Land Use Plan, as date stamped received by the City on November 21, 2006, and further subject to limiting Lot 3 from the use as a Drive-In restaurant, approval of the Development Agreement and approval of the small-scale Comprehensive Plan Amendment. I H. REGULAR AGENDA 13. Eagles Landing - Final Subdivision Plan. (Principal Planner Fabre) The property is located on the west side of Ocoee-Apopka Road approximately 2,000 feet north of the West Road intersection. The property encompasses approximately 46.35 acres ofland of which approximately 4.61 acres are designated as wetland/conservation to be dedicated to the City. This conservation area adjoins and connects to a series of other conservation/wetlands already dedicated to the City. The FSP also provides protection for an existing eagle's nest. The subject property is currently undeveloped and is covered with a small variety of trees of which a majority consists of planted pine trees. It should be noted that the applicant intends to harvest the planted pines prior to development. Based on the recommendation of the Planning & Zoning Commission, Staff recommends that the Mayor and City Commissioners approve the Final Subdivision Plan for Eagles Landing Subdivision, as date stamped received by the City on November 27, 2006, subject to resolving the issues specified in the attached City Attorney's memorandum and the Engineering Department comments. 14. Westyn Bay, Phases 4 & 5 - Final Subdivision Plan. (Principal Planner Fabre) Westyn Bay Phase 4 & 5 subdivision is a continuation of the previously approved Westyn Bay (FKA: Avanti/West Groves) residential subdivision. Westyn Bay Phase 4 & 5 is generally located between Ocoee-Apopka Road and Westyn Bay Boulevard. The development includes approximately 31.3 acres of which approximately 8.6 acres are designated as wetland/conservation to be dedicated to the City. This conservation area adjoins and connects to a series of other conservation areas already dedicated to the City. The subject property is currently undeveloped and is partially covered with a variety of trees. Based on the recommendation of the Planning & Zoning Commission, Staff recommends that the Mayor and City Commissioners approve the Final Subdivision Plan for Westyn Bay Phase 4 & 5, as date stamped received by the City on November 7, 2006. 15. Key Isle, Phase 2 - Final Site Plan. (Principal Planner Fabre) Key Isle Apartments Phase 2 Site Plan is the fmal phase of the existing Key Isle Apartments located on the south side of Bridge Creek Boulevard and east of Maguire Road. Key Isle Apartments Phase Page 4 of6 City Commission Regular December 5, 2006 2 is located on the south side of the existing Key Isle Apartments and on the north side of Moore Road approximately 800 feet east from the intersection with Maguire Road. The subject property is currently undeveloped and sparsely covered with a mixture of cherry trees, oak trees and other varieties of trees. Based on the recommendation of the Planning & Zoning Commission, Staff recommends that the Mayor and City Commissioners approve the Final Site Plan for Key Isle Apartments Phase 2, as date stamped received by the City on November 27, 2006, subject to resolving the issues specified on the City Attorney's memorandum and the Engineering Department comments. 16. Founder's Day 2006 Financial Report. (Parks and Recreation Director Hayes) Founder's Day 2006 was held on October 20th and 21st and was once again a huge success. The total amount of revenue received as of this date for Founder's Day is $143,177.79 and another $5,150.00 is anticipated to be received. Revenues include sponsorships, proceeds from vendors, merchandize sales, donations, beverage proceeds, and event proceeds. There as a total amount of $146,562.34 in expenses, which include costs for entertainment, fireworks, employee overtime, golf tournament, 5K RunlWalk, and publicity. There is an anticipated surplus of funds totaling $1,801.39 after the anticipated revenues have been received. 17. Establishment of Districting Commission. (City Clerk Eikenberry) 18. Discussion of January 2, 2006, Commission Meeting. (City Clerk Eikenberry) I I. STAFFREPORTS I J. COMMENTS FROM COMMISSIONERS I ADJOURNMENT PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105: ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKE SHORE DRIVE, OCOEE, FL 34761, (407) 905 -3105 48 HOURS IN ADVANCE OF THE MEETING. Page 5 of6