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Home My WebLink AboutItem #09 Approve Purchase of Additional Equip. for Police Cars AGENDA ITEM COVER SHEET Meeting Date: December 5, 2006 Item # ~ Contact Name: Contact Number: Tonya Elliott 6003 Reviewed By: Department Director: City Manager: .~ Subject: Approve Purchase of.Additional Equipment for Police Patrol Cars from Emergency Vehicle Equipment Installation, Inc as a "Best Source" in the Amount of $44,181.30 Background Summary: During the FY 06/07 Budget process the City's Fleet Division staff met with members of the Police Department to determine a "standard" for the additional items necessary for a police patrol vehicle. They chose manufactures and models that have proved reliable and dependable. After careful review it became apparent it would be more costly to have them installed by the Ford dealership and necessitate using manufacturers and models not chosen as the Ocoee "standard". As to warranting the additional equipment, none of the local Ford dealerships would warranty the equipment and any maintenance would need to be taken to Milton Ford, 300 miles one-way. Installation of the graphics would have to be sublet out. Staff also checked with Central Public Safety, the items needed would have to be purchased ala carte and would not include installation of the equipment. Graphic installation would be sublet out, shipping costs would be added, and any vendor hired to install the equipment would not warranty the items. EVEI, has proved to be the best choice solution as they are local, are a one stop shop which includes equipment and graphic installation, warranties all the parts, and provides the exact "standard" equipment needed with no variation. At present it is running approximately 8 weeks to get the required equipment which is why immediate approval of this purchase is necessary. The Budgeted cost in FY 06/07 for the Equipment was $43,500 in the Police Departments Small Equipment line item 001-521-00-5230. A cost proposal has been submitted in the amount of $44, 181.30 a difference from the budgeted amount of $681.30. There are sufficient funds in 001-521-00-5230 to cover this additional cost. Issue: The budget for Fiscal Year 06/07 includes funds for additional emergency vehicle equipment within the six already approved police patrol cars. After meeting with the Police Department and meeting with various vendors Emergency Vehicle Equipment Installation (EVE I) in Apopka has proved to be the "best source" for purchase and installation of these necessary pieces of equipment for the City's patrol cars. Recommendations Staff recommends approving the use of EVEr as a "best source" for the additional equipment for the police patrol cars, in the amount of$44,181.30, from line item 001-521-00-5230. Attachments: EVEI Proposal Financial Impact: Additional $681.30 necessary for purchase above Budgeted Amount from funds available in 001-521-00-5230. Type of Item: (please mark wifh an "x'7 Public Hearing Ordinance First Reading Ordinance Second Reading Resolution X Commission Approval Discussion & Direction For Clerk's DeDf Use: ~ Consent Agenda Public Hearing _ Regular Agenda Original Document/Contract Attached for Execution by City Clerk _ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) df {J If- N/A N/A N/A 2 EMERGENCY VEHICLE EQUIPMENT INSTALLATION INC. 203 W, FIRST STREET APOPKA, FL 32703 Estimate '\ Date Estimate No. 4/5/2006 49 Name/Address OCOEE P.O. 175 N. BLUFORD AV. OCOEE FL 34761 Project Descrlptfon Qty ;Rate Total CROWN VIC POLICE/PATROL LIBERTY LIGHT BAR PACKAGE:SLD8/STRAP KIT 6 2,687.50 16,125.00 295HFSA6-SIREN/LIGHT BAR CONTROLLER SA314P-SPEAKERW/BRACKET OPTICOM TRAFFIC LIGHT CONTROLLER 6 1,530.00 9,180.00 PRISONER PARTITION:P2200 W/SLlDING 6 566.85 3,401.10 WINDOW & EXPANDED METAL LOWER EXTENSION PANEL PRO-GUARD SUPPLY & INSTALL WINDOW TINT 6 150.00 900.00 CONSOLE PACKAGE WI COMPUTER MOUNTITRAYi 6 585.20 3,511.20 MAG-LITE FLASHER W/CHARGER 6 165.00 990.00 STROBE KIT: CSP690W/POWER SUPPLY 6 479.00 2,874.00 PLASTIC SEAT: PRO-GUARD 6 525.00 3,150.00 WINDOW & DOOR PANEL'S ( 6 SET'S) 6 250.00 1,500.00 POLICE STRIPING PACKAGE 6 285.00 1,710.00 FIRE EXTINGUISHER 6 65.00 390.00 MISCELLANEOUS SUPPLIES & LABOR 6 75.00 450.00 7')' '3. !",OA . ALL LABOR & MATERIALS CARRIES A ONE YEAR WORKMANSHIP \. Total $44,181.30 WARRANTY.