HomeMy WebLinkAboutItem #16 Founders' Day 2006 Financial Report
center of Good r .
"\.~e, .. .... ><'l~~
~
AGENDA ITEM COVER SHEET
Meeting Date: December 5, 2006
Item # i(P
Contact Name:
Contact Number:
Jeffrey Hayes
407 -905-3180
Reviewed By:
Department Director:
City Manager:
IIJoJrfr
Su~ect: Founder's Day 2006 Financial Report
Background Summary:
Founder's Day 2006 was held on October 20th and 21 st and was once again a huge success. The total amount of
revenue received as of this date for Founder's Day is $143,177.79 and another $5,150.00 is anticipated to be
received. Revenues include sponsorships, proceeds from vendors, merchandize sales, donations, beverage proceeds,
and event proceeds. There as a total amount of $146,562.34 in expenses, which include costs for entertainment,
fireworks, employee overtime, golftoumament, 5K Run/Walk, and publicity. There is an anticipated surplus of
funds totaling $1,801.39 after the anticipated revenues have been received.
Recommendations
Attachments:
Financial Report to City Commission - 11.27.06.doc
Financial Impact:
Type of Item: (please mark with an 'x')
Public Hearing
_ Ordinance First Reading
_ Ordinance Second Reading
Resolution
_ Commission Approval
X Discussion & Direction
For Clerk's DeDt Use:
_ Consent Agenda
_ Public Hearing
_ Regular Agenda
_ Original Document/Contract Attached for Execution by City Clerk
_ Original Document/Contract Held by Department for Execution
Reviewed by City Attorney
Reviewed by Finance Dept.
Reviewed by ( )
N/A
N/A
N/A
City Manager
Robert Frank
Commissioners
Gary Hood. District 1
Scott Anderson. District 2
Rusty Johnson. District 3
Joel Keller. District 4
Mayor
S. Scott Vandergrift
STAFF REPORT
TO:
The Honorable Mayor and City Commissioners
FROM:
Jeffrey Hayes, Parks and Recreation Director
DATE:
November 27,2006
RE:
Founder's Day 2006 Financial Report
ISSUE
Founder's Day 2006 Financial Report.
BACKGROUNDIDISCUSSION
Founder's Day 2006 was held on October 20th and 21 st and was once again a huge success. The total amount of
revenue received as of this date for Founder's Day is $143,177.79 and another $5,150.00 is anticipated to be
received. Revenues include sponsorships, proceeds from vendors, merchandize sales, donations, beverage
proceeds, and event proceeds. There was a total amount of $146,562.34 in expenses, which include costs for
entertainment, fireworks, employee overtime, golftoumament, 5K Run/Walk, and publicity. There is an
projected surplus of funds totaling $1,801.39 after the anticipated revenues have been received.
1
" .
Mavor
S. Scott Vandergrift
City Manager
Robert Frank
November 27,2006
center of Good L .
<\.~e It'j~
To: Mayor and City Commission
Robert Frank, City Manager
From: Jeffrey Hayes, Parks and Recreation Director
Re: Founder's Day 2006 Financial Report
Listed below is a summary of the Founder's Day financial report.
Revenues - Actual
Sponsorships
Games/Rides Vendors
Arts & Crafts Vendors
Program Advertisements
Food Vendors
5K Run/Walk Entry Fees
Golf Tournament
Merchandise Sales
Miscellaneous Revenue
Donations/Contributions
Beverage Garden Sales
Interest Earnings
Sub- Total
Revenues - Anticipated
Sponsorships
Program Advertisements
Sub- Total
Total Revenue
$ 47,000.00
$ 3,680.00
$ 887.00
$ 3,250.00
$ 7,470.00
$ 2,478.00
$ 15,220.00
$ 5,890.03
$ 40,000.00
$ 6,750.00
$ 9,455.00
$ 1,097.76
$143,177.79
$ 5,000.00
$ 150.00
$ 5,150.00
$148.327.79
Commissioners
Gary Hood, District 1
Scott Anderson, District 2
Rusty Johnson, District 3
Joel F. Keller, District 4
The Parks and Recreation Department does anticipate receiving an additional sponsorship of
$5,000.00 by December 1,2006.
City ofOcoee' 150 N Lakeshore Drive' Ocoee, Florida 34761
phone: (407) 905-3100' fax: (407) 656-8504. www.ci.ocoee.f1.us
Exuenditures - Actual
Contractual Services
Overtime
FICA
Printing & Binding
Operating Expense
5K Run/Walk
Golf T oumament
Total Expenditures
$106,712.21
$ 11,497.15
$ 856.51
$ 9,198.50
$ 4,600.39
$ 4,650.81
$ 9,010.77
$146.526.34
The total expenditures for this year's event include a charge of$4,000.00 for printing programs
for the 2005 Founder's Day event. The invoice for this cost was submitted by the Orlando
Sentinel in September 2006.
Based upon the actual revenues received and actual expenditures incurred, the Founder's Day
Celebration shows an operating deficit of $3,348.61. However, when factoring in the anticipated
revenues totaling $5,150.00 an operating surplus of$1,801.39 will be realized from the 2006
event.