The URL can be used to link to this page

Home My WebLink AboutItem #09 Founder's Day 2006 Financial Report AGENDA ITEM COVER SHEET Meeting Date: December 19, 2006 Item # 9 Contact Name: Contact Number: Jeffrey Hayes 407 -905-3180 Reviewed By: Department Director: City Manager: *- . ~ Subject: Founder's Day 2006 Fin~ncial Report Background Summary: Founder's Day 2006 was held on October 20th and 21 5t and was once again a huge success. The total amount of revenue received as ofthis date for Founder's Day is $148,327.79. Revenues include sponsorships, proceeds from vendors, merchandize sales, donations, beverage proceeds, and event proceeds. There was a total amount of $146,526.34 in expenses, which include costs for entertainment, fireworks, employee overtime, golf tournament, 5K Run/Walk, and publicity. Recommendations Attachments: Financial Report to City Commission Founders Dav Revenue & Expense Detail Financial Impact: Type of Item: (please mark with an "x') Public Hearing _ Ordinance First Reading _ Ordinance Second Reading Resolution _ Commission Approval X Discussion & Direction For Clerk's Deat Use: _ Consent Agenda _ Public Hearing _ Regular Agenda _ Original Document/Contract Attached for Execution by City Clerk _ Original Document/Contract Held by Department for Execution Reviewed by City Attorney Reviewed by Finance Dept. Reviewed by ( ) N/A N/A N/A December 11, 2006 To: Mayor and City Commission Robert Frank, City Manager From: Jeffrey Hayes, Parks and Recreation Director Re: Founder's Day 2006 Financial Report Listed below is a summary of the Founder's Day financial report. Revenues - Actual Sponsorships Games/Rides Vendors Arts & Crafts Vendors Program Advertisements Food Vendors 5K Run/Walk Entry Fees Golf Tournament Merchandise Sales City Contribution Donations/Contributions Beverage Garden Sales Interest Earnings Total Expenditures - Actual Contractual Services Overtime FICA Printing & Binding Operating Expense 5K Run/Walk Golf Tournament Total Expenditures $ 52,000.00 $ 3,680.00 $ 887.00 $ 3,400.00 $ 7,470.00 $ 2,478.00 $ 15,220.00 $ 5,890.03 $ 40,000.00 $ 6,750.00 $ 9,455.00 $ 1,097.76 $148,327.79 $106,712.21 $ 11,497.15 $ 856.51 $ 9,198.50 $ 4,600.39 $ 4,650.81 $ 9,010.77 $146.526.34 of Ococe . 150 N Lakeshore Drive' Oeoee. Florida 34761 (407) 905<; 100' fax: (407) 656-8504' www.ci.oeoee.n.us The total expenditures for this year's event include a charge of$4,000.00 for printing programs for the 2005 Founder's Day event. The invoice for this cost was submitted by the Orlando Sentinel in September 2006. Founders' Day 2006 Sponsors Name Amount Paid K92 FM $5,000.00 Full Health Central $5,000.00 Yes/H Wachovia Bank $2,000.00 Yes Foley & Larner $3,000.00 Yes/Q Washinqton Mutual $3,000.00 Yes/Q Chevron Texaco $5,000.00 Yes/H Progress Energy $3,000.00 Yes/Q Fla. Auto Auction $2,000.00 Yes City Of Ocoee $40,000.00 Yes Pulte Homes $2,000.00 Yes Apple Air $3,000.00 Yes/H Silvestri Investments $2,000.00 Yes Westgate Foundation $5,000.00 Yes Centex Homes $2,500.00 Yes West Oaks Mall $2,500.00 Yes Tony Lanham $2,000.00 Yes Westqate Resorts $5,000.00 Yes Total Cash Total In-Kind $92,000.00 Friends of Festival Amount Paid Halversen $1,000.00 Yes DRMP $1,000.00 Yes Ocoee Commons LLC $1,000.00 Yes Hardwood Floors $150.00 Yes Westyn Bay $500.00 Yes The Crown Group $1,000.00 Yes Franco's Pizza $300.00 Yes Bright House $1,000.00 Yes Getting Productions $100.00 Yes Lester Dabbs $100.00 Yes Conwood Sales $500.00 Yes Westside Votech $100.00 Yes Total Cash Total In-Kind $6,750.00 Misc Amount Paid Entertainment Merchandise $130.00 T-Shirt Sales/Monster Drinks $605.00 Arts and Crafts $887.00 Vendor/SodalWater Sales $4,808.53 Beverage Garden $9,455.00 Golf $15,220.00 Coke Carts $346.50 Total $31,452.03 Income Program Name Page Size Amount Paid Prof. Enqin. Consultants Half $250.00 Yes K92 FM Full inkind Health Central Half inkind Chevron Texaco Half inkind Proaress Eneray Quarter inkind Washinaton Mutual Quarter inkind Shutts & Bowen Half $250.00 Yes Ocoee Tire Service Full $450.00 Yes Apple Air Half Yes Backroom Boutique Full $450.00 Yes Honey Transport Half $250.00 Yes Ocoee Oaks Quarter $150.00 Yes Vanassa Hangen Brustlin Quarter $150.00 Yes Goslin Realtv Full $450.00 Yes Forest Lake Golf Club Full $450.00 Yes Qualitv Septic Systems Half $250.00 Yes Alarie Desian Quarter 150 Yes First Baptist Church Quarter $150.00 Yes Total $3,400.00 Vendors Amount Paid Keefers Kettle Korn $500.00 Yes Sunshine Cafe $500.00 Yes Roper YMCA $200.00 Yes Robert Sweeney $1,050.00 Yes Harmony Church $200.00 Yes Premier Concessions $350.00 Yes Arts & Crafts 2005 $670.00 Yes Rob Sweeney $300.00 Yes Ocoee Little Leaaue $100.00 Yes NY finest Italian Ice $500.00 Yes Biq Daddy's Pizza $500.00 Yes Cissy's IceCream $500.00 Yes Cookies by Desian $300.00 Yes Blackjack's BBQ $350.00 Yes Island Concession $500.00 Yes Westside Votech $100.00 Yes DSW $500.00 Yes Julian's Italian Ice $350.00 Yes Rides and Games $3,680.00 Yes Total $11,150.00 Founders' Day 5K 2,478.00 Total $2,478.00 Grand Totals All $147,230.03 Founders' Day Expenses Entertainment Ronnie Milsap $25,000.00 4Walls $5,060.00 Danielle Peck $5,000.00 Cletus T Judd $7,000.00 Drifters/Marveletts $10,000.00 Herb Williams $3,600.00 Jim Van Fleet $1,800.00 Jeremy Steding $500.00 Patrick Gibson $500.00 Timothy Nielson $500.00 Allen Cox $500.00 Homer Stiles $500.00 $59,960.00 Stage Stage Systems $5,000.00 Staqe JMC Limited $250.00 Piano Chosen Sound $7,250.00 Sound and Liqhts JMC Limited $2,710.00 Backline Eauip Lazy Aces $5,800.00 Labor Backstage RV $700.00 $21,710.00 Printina and Media Sentinel 05' $4,000.00 Print Proqram Sentinal 06' $4,089.50 Print Proqram Web Designers of Orlando $240.00 Website Abbott Printing $869.00 200 Posters $9,198.50 Grand Totals All $146,526.40 5K Split Second Timina $3,380.00 5K Timing Photoaraph-X $622.50 T-shirts Trophies $254.00 Trophies Juice/Water/Donuts $134.31 Misc. West Oranae Track Team $260.00 Donation $4,650.81 Golf Forest Lake Golf $9,010.77 Fee Wal-Mart Prizes Performance Trophies Prizes $9,010.77 Fishing Event Prizes 200 Fab 5 Fish T-Shirt $230.89 $710.00 $940.89 T-Shirts 80-Volunteer $380.00 60-Staff $285.00 125 Founders' Dav $462.50 250 Fest. Maauire.House $1,500.00 B Unique 24 Dir/Officials/Com. $1,032.00 B Unique $3,659.50 Mise I Other Amount Wrist Bands $62.79 VIP Seatinq Marge Johnstone $2,700.00 Catering Zambelli $10,000.00 Fireworks Action Ice $700.00 Ice/vendors Nelsons Tents and Events $1,771.00 Tents Wind Screen $500.00 Disani Water $575.40 Beer/Monster Drink $1,658.00 Coca Cola $2,988.00 Lunch's/staff&stage $137.02 Ocoee Lions Club $3,950.00 Bev.Garden Wages / Overtime $12,353.72 Total $37,395.93