HomeMy WebLinkAboutItem #04 Approval to Transfer Funds Needed to Acquire Cisco Umbrella Network Protection Services at an Annual Cost of $10,005 from CDW-G under State Contract OCO(
florida
AGENDA ITEM COVER SHEET
Meeting Date: August 1, 2017
Item #
Reviewed By: /
Contact Name: Al Butler, Director Department Director:
Contact Number: 407-554-7063 City Manager: /
Subject: Approval to transfer funds needed to implement the City ' • mission's previous
approval to acquire Cisco Umbrella network protection services at an annual cost of $10,005
from CDW-G under State contract.
Background Summary:
At its July 18, 2017 meeting, the City Commission authorized staff to reinforce the city's cybersecurity
mechanisms by implementing an off-site ("cloud") Internet data traffic filtering service using the Cisco
Umbrella Cloud Security System. This service will prevent communications between city computers and
bad actors seeking either to break into the city's network or receive messages from infected devices on
the city's data network. A cloud-based solution is preferable to one based on equipment and software on
the city's data network interface, as it keeps the malware and bad actor messages offsite. Since the
fraudulent traffic never reaches the city's network, we are provided additional levels of protection.
The purchase was based on an allocation of $60,005 from the General Government Capital Account,
which was found at the time to have a balance of $60,027.76. Subsequent to the City Commission's
approval of the acquisition, it was discovered that only $46,752.22 of the funds in that account were
available for the purchase. This funding level was sufficient to acquire the hardware portion of the
purchase, but was not sufficient to also acquire the network security service. A budget transfer is
required to provide the balance of the funds needed for that purpose.
Issue:
Should the City Commission authorize staff to move available funds from Cost Center 518 (Support
Services) to Cost Center 516 (General Government) and/or take other reasonable actions for the
purpose of acquiring the network security service?
Recommendation:
Staff recommends that the City Commission authorize the transfer of funds from Support Services to
General Government in order to acquire the Cisco Umbrella Cloud Professional Security Subscription —
300 users @ $33.35 = $10,005. Should the available funds be insufficient at the time, the City
Commission should authorize the City Manager to take reasonable actions needed to fund the purchase
from available budget.
Attachments:
• None
Financial Impact:
It is anticipated that funds that can be reimbursed from the FY 2017 General Fund Capital Construction
Bond for contractual services related to Downtown Redevelopment projects for which the Support
Services Department previously expended its budget in order to support the subject purchase.
Type of Item: (please mark with an 5c")
Public Hearing For Clerk's Dept Use:
Ordinance First Reading x Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
x Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney Us..-listing contract X N/A
Reviewed by Finance Dept. N/A
Reviewed by ( ) N/A