HomeMy WebLinkAbout06-05-2017 Minutes Mayor Commissioners
Rusty Johnson John Grogan, District 1
\ Rosemary Wilsen, District 2
City Manager Richard Firstner, District 3
O c o e e Robert Frank Joel F. Keller, District 4
florida
Districting Commission Meeting
Public Hearing
June 5,2017 MINUTES 6:30 p.m.
I. Call to Order—6:32 pm
Chairman Keethler called the meeting to order at 6:32 pm, in the Commission Chambers
of City Hall, located at 150 N. Lakeshore Drive. Recording Clerk Heard called roll and
declared a quorum to be present. Chairman Keethler led the Pledge of Allegiance and a
moment of silence.
Roll Call and Determination of Quorum
Present: Chairman Gregory Keethler, Member Michael Hopper, Member Lou Forges.
Also present were City Clerk Melanie Sibbitt, City GIS Analyst Mike O'Halloran,
Assistant City Attorney Dana Crosby-Collier and Recording Clerk Kathy Heard.
Absent: Vice-Chairman James Thomas (A/E), Member Edward Strickland(A/U)
Guests: Mayor Johnson, District 2 Commissioner Wilsen, District 4 Commissioner Keller
II. Old Business (Agenda items taken out of order)
3. Presentation on Proposed Board Plan 3—Chairman Keethler
Chairman Keethler presented proposed Board Plan 3 (attached) and explained this
board plan came about after GIS Analyst Mike O'Halloran noticed the zig-zag
boundary line, which left one house in a different district than the other homes on the
same street. He emphasized this is only cleaning up Board Plan 2. Chairman Keethler
asked GIS Analyst Mike O'Halloran to brief the Board on the proposed Board Plan 3.
Districting Commission Meeting
June 5,2017
GIS Analyst Mike O'Halloran explained the proposed Board Plan 3 with a
PowerPoint presentation. He stated the new dividing line, which divides District 2 and
District 3 on Board Plan 2, is zig-zagged and one home is separated from the rest of the
homes on the same street. He wants to revise this line to have it run concurrent with the
railroad tracks, which will create a straight line and also keep a single-family home in
the same district as the other homes that are located in between Franklin Street, Taylor
Street and Kissimmee Avenue. This modification of Board Plan 2 is Proposed Board
Plan 3.
(6:37 pm)
Motion: Move to Delete the original Board Plan 2 and replace it with proposed Board
Plan 3: and further. renaming it Board Plan 2 as an Official Board Plan: Moved by
Member Hopper, seconded by Member Forges; Motion carried unanimously.
1. Presentation on Legal Restrictions Governing Redistricting — Dana Crosby-
Collier, Assistant City Attorney
Assistant City Attorney Crosby-Collier presented a PowerPoint presentation on the
legal rules/principals regarding redistricting. She indicated that the Board has sought to
ensure that the legal process was followed throughout this process.
The legal checklist is as follows:
• Equal population
• Compact and contiguous
• Preserve political boundaries
• Compliance with the Voting Rights Act
• Preserve communities of interest
• Observe partisan and incumbent interest
Chairman Keethler asked the Board if they had any questions for Assistant City
Attorney Crosby-Collier to which there were none. He further thanked her for steering
them through the redistricting process.
2. Presentation on Data Related to the Maps and GIS Methodology — Mike
O'Halloran, City of Ocoee GIS Analyst
Chairman Keethler introduced the City's GIS analyst, Mike O'Halloran, and
recognized him for all of his hard work in preparing the data and maps necessary for
this process.
GIS Analyst Mike O'Halloran presented a PowerPoint presentation reviewing the
geographic information system (GIS) methodology and maps. His presentation covered
how the board plans were created with using the 2010 census data and the splitting of
census blocks among more than one district (i.e. a district boundary line going through
a census block would require that census block to be split), annexations from 2010 to
21 Page
Districting Commission Meeting
June 5,2017
2017, new development with only certificates of occupancies from 2010 to 2017, which
has an average of 2.8 people per household.
GIS Analyst Mike O'Halloran further presented the district population numbers for
each four districts, which lists the ideal population, actual population, deviation from
ideal and the percent deviation and compared those numbers from 2010 to the current
year of 2017 (see below).
Commission District Po ulation, 2010
IDEAL ACTUAL DEVIATION
DISTRICT POPULATION POPULATION FROM IDEAL % DEVIATION
1 8893 8908 15 0.17
2 8893 8875 -18 -0.20
3 8893 8931 38 0.43
4 8893 8857 -36 -0.40
35571 35571
Commission District Po ulation, 2017
IDEAL ACTUAL DEVIATION
DISTRICT POPULATION POPULATION FROM IDEAL % DEVIATION
1 10170 10214 44 0.43
2 10170 9227 -943 -9.27
3 10170 11148 978 9.62
4 10170 10091 -79 -0.78
40680 40680
GIS Analyst Mike O'Halloran further explained the software he utilizes to create new
district maps. He described what happened in the previous meetings leading up to this
public hearing, which entailed Board members instructing him to move census blocks
to an adjoining district; and further, if the Board liked the numbers and the look of the
map,they would make that a Board Plan.
3. Presentation on Board Plans 1 & 2 and Proposed Board Plan 3 — Chairman
Keethler (Board Plans attached)
(7:02 pm)
Chairman Keethler explained the current percent deviations of each district
emphasizing that District 2 is currently in the negative at -9.27 percent (%), which is
943 below the ideal deviation, and District 3 is currently in the positive at+9.62 percent
(%), which is 978 above the ideal deviation. He stated that the Board determined to
focus on Districts 2 and 3, because of their percent deviation differential from the ideal
deviation. He presented Board Plans 1 &2 and advised that a negative or a positive five
percent deviation is legally sufficient and what they should aim for, which he informed
the public that both Board Plans 1 & 2 fell under the five percent threshold. He stated
they left Districts 1 & 4 alone on these plans, because they were already within the five
percent deviation. He presented the maps, graphs and bar charts to the public with more
31 Page
Districting Commission Meeting
June 5,2017
in-depth details about each district. He further announced that Board Plan 2 has the
lowest population out of all the districts.
Member Hopper interjected indicating that if they compare Board Plans 1 & 2, it is
clearly evident that the percentage deviations on Board Plan 2 are lower, which brings
the actual population closer to the ideal population.
Chairman Keethler continued his presentation pointing out the areas in which they
focused on moving census blocks. He further emphasized the Board determined to
move census blocks from District 3 into District 2 to balance out the numbers.
Chairman Keether presented Board Plan 1 and explained that the Board moved all
census blocks within District 3 that are located East of South Bluford Avenue, South of
Orlando Avenue and North of Maine Street into District 2 along with census blocks
located North of Old Winter Garden Road and East of Blackwood Avenue (map
attached). He continued on and presented Board Plan 2 and explained this plan utilizes
Board Plan 1, but moves more census blocks in between North and South Kissimmee
Avenue and South Bluford Avenue over to District 2 along with one census block
located South of Old Winter Garden Road in between Citrus Medical Court and
Matador Drive (map attached). He explained Board Plan 3 to be basically the same as
Board Plan 2, but a minor change to the District 2 & 3 dividing line located in between
Franklin Street, Taylor Street and Kissimmee Avenue. This revision is to realign the
dividing line to run concurrent with the railroad tracks, which will create a straight line
and keep a single-family home in the same district as the other homes on that street
(map attached).
Board Plan 1,March 1, 2017(Ma Attached)
IDEAL ACTUAL DEVIATION
DISTRICT POPULATION POPULATION FROM IDEAL % DEVIATION
1 10170 10214 44 0.43
2 10170 9816 -354 -3.48
3 10170 10559 389 3.82
4 10170 10091 -79 -0.78
40680 40680
Board Plans 2 & 3,March 1, 2017 Ma is Attached
IDEAL ACTUAL DEVIATION
DISTRICT POPULATION POPULATION FROM IDEAL % DEVIATION
1 10170 10214 44 0.43
2 10170 10135 -35 -0.34
3 10170 10240 70 0.69
4 10170 10091 -79 -0.78
40680 40680
41 Page
Districting Commission Meeting
June 5,2017
Chairman Keethler explained an approach that the Board discussed, but did not
follow through with, pertaining to new developments and future growth within
District 3, which was to move more census blocks from District 3 to District 2 in an
attempt to lower the population of District 3 in anticipation for the future growth of new
developments such as the Oasis Apartments and City Center. He further explained other
proposed board plans that were brought before this board involving changing the
shapes of the districts. He further stated he believes Board Plan 2 makes the minimal
possible changes to adjust the populations without disrupting many people and
neighborhoods. He inquired if any other board members would like to comment.
Member Hopper clarified for the public that the positive and negative five percent
were key factors to this Board; and further, clarified that is why he is favoring Board
Plan 2, because it is the plan that places the districts closest to the negative percentile.
He emphasized that the majority of the Board feels that once the districts get close to
the negative percentile,then they have accomplished what this Board was set out to do.
Member Forges advised the public that from a legal standpoint they had to use
available data; and further, they are unable to look into the future to distinguish what
the areas are going to look like. They had to use the current Certificate of Occupancies,
which he states may be minimal,but these figures are what they had to work with.
Chairman Keethler followed up and stated to Member Forges that as long as the
Board stayed within the five percent,they can do anything they want.
III. Public Hearing (7:15 pm)
1. Public Comments for Board Plans 1 & 2 and Proposed Board Plan 3
(Public Hearing Opened)
District 4 Commissioner Keller, 5021 Lighterwood Court, addressed the Board
thanking them for volunteering their time and further commented that they have done a
great job.
(Public Hearing Closed)
2. Discussion of Public Input—None.
IV. Motion to Present the Districting Commission Recommendation to the City
Commission (7:15 pm)
Motion: Move to present to the Ocoee City Commission Board Plan 1 and Board Plan 2:
Moved by Member Hopper, seconded by Member Forges.
SIPage
Districting Commission Meeting
June 5,2017
Chairman Keethler inquired if the Board intends to present two board plans. Member
Hopper explained that he thought it was prudent to present Board Plan 1 to show the City
Commission how Board Plan 2 was evolved. And further, he stated he can revise his
motion, if they wish. Chairman Keethler shared that in his opinion Board Plan 2 is
superior to Board Plan 1, which will inevitably take more time to present to the City
Commission. Assistant City Attorney Crosby-Collier reminded this Board that the City
Commission may send the board plan back with recommendations and/or comments for
further action from this Board. Member Hopper advised he will rescind the motion to only
state Board Plan 2.
Amended Motion (7:15 pm)
Motion: Move to present to the Ocoee City Commission a Recommendation Report with
the minutes. preferred map(s), and the Board's recommendation of Board Plan 2: Moved
by Member Hopper, seconded by Member Forges; Motion carried unanimously.
Discussion ensued regarding the next meeting date. Chairman Keether shared it is his
preference to have the next meeting on July 10, 2017. City Clerk Sibbitt explained the
next City Commission meeting is July 18, 2017. Member Hopper inquired why they
would need to meet on July 10th, which he does not believe they need to meet. Discussion
ensued regarding presenting the recommendation report. Chairman Keethler concluded
they will have a brief meeting on July 10, 2017, to approve the recommendation report; and
therefore, when presented to the City Commission, it would have already been voted on by
this Board to which the Board members concurred.
Member Hopper thanked City staff and especially GIS Analyst Mike O'Halloran for all of
their work to which Chairman Keethler agreed. Member Forbes also thanked City staff
and indicated he has learned a lot from this process.
V. Adjournment— 7:25 pm
The meeting adjourned at 7:25 p.m.
, � / � / J /,' ‘.,zfk_
Ka by He. d, ecording Clerk Gre_•, \ ,�eethler, Chairman
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Board Plan 1
Population Figures Based on Modifying 2010 Census Data to March 1, 2017
Sources'2010 United States Census Bureau and City of Ocoee
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Population: 10091
./Roc, Deviation from Ideal -79
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Population: 10214 a
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IDEAL ACTUAL DEVIATION
DISTRICT POPULATION POPULATION FROM IDEAL % DEVIATION
1 10170 10214 44 0.43
2 10170 9816 -354 -3.48
3 10170 10559 389 3.82
4 10170 10091 -79 -0.78
40680 40680
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Population Figures Based on Modifying 2010 Census Data to March 1, 2017
Sources:2010 United States Census Bureau and City of Ocoee
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IDEAL ACTUAL DEVIATION
DISTRICT POPULATION POPULATION FROM IDEAL % DEVIATION
1 10170 10214 44 0.43
2 10170 10135 -35 -0.34
3 10170 10240 70 0.69
4 10170 10091 -79 -0.78
40680 40680
Board Plan 3
Population Figures Based on Modifying 2010 Census Data to March 1, 2017
Sources: 2010 United States Census Bureau and City of Ocoee
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IDEAL ACTUAL DEVIATION
DISTRICT POPULATION POPULATION FROM IDEAL % DEVIATION
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10170 10135 -0.34
3 10170 10240 70 0.69
4 10170 10091 -79 -0.78
40680 40680