HomeMy WebLinkAbout08-15-17 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
August 15,2017 AGENDA 6:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
B. PRESENTATIONS AND PROCLAMATIONS
Proclamation—9/11 Remembrance. (Mayor Johnson)
Presentations
D Certificates of Appreciation — National League of Cities Small Cities Council
Summer Meeting of 2017.
➢ Central Florida Film Festival (CENFLO) — September 1st — 3rd, West Orange
Cinema, Video Presentation by Ginger Cook.
➢ Charter Review Commission Final Ballot Titles and Summary — Chairman
Hopper and Assistant City Attorney Crosby-Collier.
D Human Relations Diversity Board (HRDB) Chairman Kathleen Crown to
discuss the African American Memorial Site.
C. COMMENTS FROM CITIZENS/PUBLIC
D. STAFF REPORTS AND AGENDA REVIEW
E. COMMISSIONERS ANNOUNCEMENTS
F. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON
BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY
A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT
ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held
August 1, 2017. (City Clerk Sibbitt)
2. Approval of Reappointment to the General Employees' Pension Board of
Trustees. (City Clerk Sibbitt)
Trustees for the Pension Boards serve four(4)year terms, as amended in Ordinance 2009-020. The
City Commission appoints two (2) of the trustees, two (2)are elected from the employee body, and
the fifth trustee is chosen by those four (4) trustees and presented to the City commission for
certification of the appointment as a ministerial act. The term of Trustee Jean Grafton expires on
September 30, 2017, and she has indicated she is willing to serve another term, if appointed. At this
time no other applications have been received for serving on this board.
Regular City Commission
August 15,2017
3. Approval of Reappointment to the Police Officers'/Firefighters' Retirement
Board of Trustees. (City Clerk Sibbitt)
Trustees for the Pension Boards serve four(4)year terms, as amended in Ordinance 2010-019. The
City Commission appoints two (2) of the trustees from the legal residential body of the City of
Ocoee, two (2) are elected from the employee body (one (1) police officer and one (1) firefighter),
and the fifth trustee is chosen by those four (4) trustees and presented to the City commission for
certification of the appointment as a ministerial act. The term of Trustee Charlie Brown expires on
September 30, 2017, and he has indicated he is willing to serve another term, if appointed. At this
time no other applications have been received for serving on this board.
4. Consideration for Request from Doug Goddard with Access-Life to have Fees
Waived and Road/Boat Ramp Closure for the 6th Annual Access-Life Event to
be held on November 11, 2017, at Bill Breeze and Lakefront Park. (City Clerk
Sibbitt)
Doug Goddard representing the Access-Life organization, which is a community outreach program
for people with disabilities, is requesting to have the rental fees associated with the use of Bill
Breeze Park and Lakefront Park be waived for their annual event on November 11,2017. This event
in previous years has included boat rides, kayaking, bank fishing, archery, arts and crafts. He is also
requesting the approval for road and boat ramp closure for the event. In the past, the City
Commission has waived the fees and granted the road/boat ramp closure for the Access-Life event.
5. Approval of Change Order No. 1 to Roadway Construction — Maine Street
Extension, Bluford to Maguire Reimbursement. (City Planner Rumer)
The Maine Street Extension Project was to construct a new road from Bluford Avenue to Maguire
Road. Part of the project included installation of a water line. During construction, Staff desired to
modify the original design by upgrading the water line material from PVC to Ductile Iron Pipe, the
addition of 60 feet of 8" DIP, an additional 8" gate valve, and an additional fire hydrant. To
accomplish the work, Change Order No. 1 was initiated in the amount of $13,100, which was
approved by the City Manager. Picerne Construction and City Representatives utilized the current
bid item quantity costs to estimate the change order costs. The Development Agreement for the
Oasis at Lake Bennet apartments, which provided for the construction of the Maine Street extension
provided for a "not to exceed" cost of$524,381.00, which was approved by City Commission on
February 21, 2017, but did not provide for any contingency funding. Staff recommends the
Honorable Mayor and City Commission approve the increase in funding for the Maine Street
Extension Project by$13,100.00 from the original approved funding of$524,382.00 to$537,481.00.
6. Approval of Contract Extension with Treasury Management Banking Services.
(Finance Director Briggs)
The City contract for Treasury Management Banking Services with SunTrust is currently provided
by piggybacking with Marion County Clerk of Courts. Prior to this arrangement, it was
competitively bid and awarded in 2007. Over this term, the City has enjoyed favorable terms/rates
and working arrangements through unexpected financial downturn conditions, mitigating the City's
related risks.
7. Approval of Traffic Signal Study and Design with Pegasus for Maine Street at
Bluford Avenue and Maguire Road. (Public Works Director Krug)
The City is completing construction of the Maine Street Extension project from Maguire Road to the
current western terminus at Bluford Avenue. This new roadway is part of the street network parallel
to State Road 50, which will provide motorists alternative routes in this busy corridor. The
intersections were designed to be signalized at a future time as development and traffic volumes
warranted the construction. With the growth in the 50 West Corridor, the next step in providing
signals is the design of an integrated system for both intersections. Public Works approached the
Continuing Engineering Services firm, Pegasus Engineering, with the project due to their roadway
and traffic signal design experience. The $87,354.78 for this design work is funded in the Maine
Street Extension project budget from the General Fund Bond. Public Works recommends approval
of the design work with Pegasus.
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Regular City Commission
August 15,2017
8. Approval of the Certification of Non-Ad Valorem Assessment Roll for Solid
Waste Inclusion on the Orange County Tax Roll for Fiscal Year 2017/2018.
(Public Works Director Krug)
The City commission approved Resolution No. 2006-003 to provide for collection of Solid Waste
fees through the annual Orange County tax roll. The agreement between City of Ocoee and Orange
County Tax Collector requires the City to annually certify the non-ad valorem assessment roll by
September 15th. The fiscal year 2017/2018 tax roll for Solid Waste calculates revenue to be
$3,119,760.00. This is based upon the residential Solid Waste fee which remains unchanged at$21
per month. This is an increase of$56,448.00 from the current year and is attributed to annexations
and new homes.
9. Approval of the Certification of Non-Ad Valorem Assessment Roll for
Stormwater Inclusion on the Orange County Tax Roll for Fiscal Year
2017/2018. (Public Works Director Krug)
The City commission approved Resolution No. 2006-003 to provide for collection of stormwater
fees through the annual Orange County tax roll. The agreement between City of Ocoee and Orange
County Tax Collector requires the City to annually certify the non-ad valorem assessment roll by
September 15th. The fiscal year 2017/2018 tax roll for Stormwater calculates revenue to be
$3,228,551.25. This is an increase of $332,228.25 from the current year and is attributed to
annexations and new homes. The 2017/2018 fiscal year also incorporates the final correction and
adjustment of impervious area attributed to the auto auction properties. Assessment fees remain the
same as the previous year.
10. Approval of the Annual Fire Protection Special Assessment Resolution and
Certification of Non-Ad Valorem Assessment Tax Roll for Fire Protection
Assessment for Fiscal Year 2017/2018. (Support Services Director Butler)
Amendments adopted on November 1,2016, made the original process of adopting the Annual Rate
Resolution obsolete and applied the same process used for other non-ad valorem special assessments
to the Fire Protection Assessment. This annual resolution conforms to the requirements of Section
77-12 of the City Code of Ordinances, as amended in 2016, and Section 197.3632, Florida Statutes,
for use of the Uniform Method of Collection. Since there is no proposed change in the rate of
assessment, no properties were annexed into the city without the owner(s) signing an
acknowledgement that the Fire Protection Assessment would be levied, and all construction permits
issued by the city carry a notice as to the assessment of the fire protection levy, there is no legal
requirement to hold a public hearing. The fire protection assessment will be imposed on all improved
and privately owned parcels within the city. Parcels without covered structures are not assessed.
Using the Applied Assessment Rate of$69.50 and the estimated number of FPUs determined by the
currently available data,the gross revenue generated will be$2,007,868.95.
G. PUBLIC HEARING - None
H. FIRST READING OF ORDINANCE - None
I. SECOND READING OF ORDINANCE—PUBLIC HEARING -None
J. REGULAR AGENDA
11. Consideration for Approval of Districting Commission Report. (City Clerk
Sibbitt)
The Districting Commission ("Board") presented a report to the Ocoee City Commission at the
Commission Meeting on July 18, 2017. Districting Commission Chairman Keethler explained that
after creating and reviewing three(3)Board plans and reviewing two(2)public plans,the Districting
Commission held a public hearing on Board Plans 1 and 2. At the conclusion of their Public
Hearing,the motion adopted by the Board was to recommend Board Plan 2 to the City Commission
as the most preferred plan. After further discussion at the City Commission meeting on July 18,
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Regular City Commission
August 15,2017
2017, the commission consensus was to have the Districting Commission reevaluate the Bay Street
proposed boundary, as presented in Board Plan 2, and consider all homes within that street be
incorporated within the same district. The Districting Commission met on August 7, 2017, and by
unanimous vote moved to adopt Board Plan 4, which incorporates all the residents on Bay Street.
The Board also adjusted the boundary line to include a small census block north of Oakland Avenue
between Taylor Street and Kissimmee Avenue which is undeveloped and did not affect the deviation
percentage.
12. Discussion Regarding Federal Lobbyist Services. (City Manager Frank)
On April 5, 2016, the City Commission held a special meeting for the purpose of hearing vendor
presentations in response to RFP 16-001 issued December 20, 2015, relating to Federal Lobbyist
Services. The City Commission selected Global Business Development Consulting, Inc. ("Global")
as the federal lobbyist to provide services on behalf of the City. As had been stated in Global's
presentation, the City awarded the contract contingent upon Global's merger with the law firm,
Akerman, LLP. The vote also provided that in the event the merger did not happen,the City would
award the contract to Alcalde & Fay, Ltd., Inc. At the June 21, 2016, meeting the City Commission
voted to extend the contract until November 30, 2016, contingent on Mr. Bracy, with Global
Business Development Consulting, Inc., provided the City Commission with an update on the status
of the merger. As of December 6, 2016, the merger had not occurred, the Commission voted to
postpone a decision until the next meeting. On January 17, 2017, Mr. Bracy addressed the
Commission with an update on the Rose Hill Zip Code issue. During this City Commission meeting
the commission voted to further extend the contract with Global until August 31,2017.
K. STAFF ACTION ITEMS
L. COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT
THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM
RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS
BASED.
ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE
IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N. LAKESHORE DRIVE, OCOEE, FL
34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING.
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