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HomeMy WebLinkAbout08-03-93 MINUTES OF THE CITY OF OCOEE BOARD OF CITY COMMISSIONERS REGULAR '-" MEETING HELD August 3, 1993 CALL TO ORDER Mayor Vandergrift called the regular meeting of the Ocoee Board of City Commissioners to order at 7:30 p.m. in the commission chambers. Commissioner Woodson led in the prayer and Mrs. Frances Watts led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Combs, Foster, Johnson, and Woodson. Also present were Acting City Manager Beamer, City Attorney Rosenthal, City Engineer/Utilities Director Shira, Planning Director Behrens, Building and Zoning Official Flippen, Public Works Director Brenner, and City Clerk Grafton. ABSENT: City Manager Shapiro PRESENTATIONS AND PROCLAMATIONS There were no scheduled presentations or proclamations. However, Mayor Vandergrift read into the record a letter from United Arts Workplace Giving Volunteer Chairman Dianna Morgan expressing appreciation for his efforts for United Arts, and a letter from West Orange Chamber of Commerce President Dan Petro, thanking him for a contribution to their expansion and renovation project. (See attached). \.... Chief Boyd reported that Philip Chandler's condition is slightly improved. CONSENT AGENDA The consent agenda consisted of items A, B, C, D, E, F, G, and H. Mayor Vandergrift asked if item D should have been put out to bid. Acting City Manager Beamer advised that going to bid would have been more costly and that items of over $10,000 were required to go out to bid, over $3,000 and up to $10,000 required a written quote, and items up to $3,000, a verbal quote. Commissioner Foster. seconded by Commissioner Combs. moved to approve the consent agenda as presented. Motion carried 5-0. A. Acceptance and Approval of Minutes of Rel:ular Commission Meetin~ of July 20. 1993. B. Approval and Authorization for Mayor and City Clerk to Execute Contract with Oran~e County School Board for School Resource Officers for 1993-94 School Year. C. Approval and Acceptance of Florida Department of Corrections and the City of Ocoee Community Labor A~reement for Lake Correctional Institution to Provide Prison Labor. '\--. Ocoee City Commission Regular Meeting ~ August 3, 1993 '\'- ~ D. Approval and Authorization to Purchase a 1988 Chevrolet from DJ's Auto Sales to serve as City Pool Car Using $2.000 from Contin~ency Fund and $3.066 from the Insurance Claim on City Manal:er's Burned Vehicle. E. Approval and Authorization for Mayor and City Clerk to Execute Albertson's Shoppin~ Center Ri~ht-of-Way Transfer. F. Approval and Acceptance of Lot Split Aa:reement: West Oran~e Industrial Park (Arthur). G. Approval of Extension of Time for Preliminary Subdivision Plans for Plantation Grove PUD (Sin~le Family - Pizzuti). H. Approval and Authorization for Three Temporary Full Time Laborers in the Parks. Parkways. Trees and Draina~e Department with Expenditure of $1.900.00 from accounts #001-541-1200 and #001-541-2100. COMMENTS FROM CITIZENS/PUBLIC Mr. Jim Gleason, 856 Hammocks Drive, reported on the July 28 meeting of the Citizens Advisory Committee of the Orlando Urban Area Transportation Study, advising that the $7. 5M which was designated for the Western Beltway has been re-designated with $1.9M to cover a contract to accommodate the purchase of 16 acres for the Central Connector to the airport and $5.6M to Seminole County to complete a six mile stretch of the Beltway. Mr. Gleason strongly urged that a letter be sent to Governor Chiles requesting that the whole process surrounding the 1990 hardship purchase of the 16 acres by PDB Corporation be investigated, and he indicated further that stronger representation is needed for West Orange County to hold onto future allocations. Commissioner Combs reported that this subject was discussed at the July 22nd West Orange Chamber of Commerce breakfast meeting with area legislators and they are looking into it. He suggested sending a letter from the Commission expressing concern. Mayor Vandergrift and Commissioner Woodson reported that they had attended an MPO meeting where members discussed moving money from the Central Connector to Seminole County. Acting City Manager Beamer said that before the MPO meeting occurred the Commission had discussed this issue at its last meeting and City Manager Shapiro had already sent a letter. After further discussion, Mavor Vander!!rift. seconded by Commissioner Woodson. moved to send the MPO a letter from the Mayor and Commissioners asking them to return the money to the Western Beltway as opposed to sending it to Seminole County and to send the Governor a letter asking for an investigation into the land purchase done by FDOT. Motion carried 5-0. Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked about seeking federal funds for the Western Beltway. He said other major cities have interstate roads around them while Orlando has toll roads. Mayor Vandergrift responded that no federal or state road funds were available for roads according to a deputy under-secretary in the Clinton administration and the Executive Director of the E- W Expressway. Commissioner Combs said any available money was for design only. 2 Ocoee City Commission Regular Meeting -..... August 3, 1993 Mr. Mohnacky questioned the need for an Economic Coordinator to promote the City and expressed concern about "deals being cut" which might jeopardize the tax base. Commissioner Combs advised that impact fees are in place to make new growth pay its way. '-' Mr. Rob McKey, 110 Wineberry Court, asked if Ocoee City Commissioners attended County Commission meetings, and if not, urged them to attend. He asked what is being done to keep our City abreast and aware of all that is happening. Commissioner Johnson responded that he was unable to attend daytime meetings and would never agree to daytime meetings for the Ocoee Commission because it would be difficult for citizens to attend them. In further discussion Commissioners assured Mr. McKey that they communicate with Commissioner Freeman and other elected officials both individually and in various organizations and meetings. Planning Director Behrens explained that he has been representing Ocoee on the Transportation Technical Advisory Committee to the MPO for five years. This year in that committee our representatives have won in a clash with Orlando by a 12-8 vote to extend the urban area out to Ocoee, enabling Ocoee to be eligible for federal funding. Mr. Behrens assured Mr. McKey that Ocoee does have a vote and a voice and it is relayed through the Commission, City Manager Shapiro, Administrative Services Director Beamer, City Engineer Shira, and through Mr. Behrens to the Advisory Committee. In addition, Mr. Gleason serves on the Citizens' Advisory Committee and Commissioner Foster serves on the Planning Council (East Central Florida Regional Planning Council). Mr. David Bishins, 628 North Lakeview Avenue, Winter Garden, said that he was trying to open a laundromat in the Food Lion shopping center at the corner of Bluford and Silver Star Road. He said that when he had first called City Hall several weeks ago he was led to believe that all impact fees had been paid by the developer of the shopping center, but in the last week he was quoted impact fees ranging up to $249,000, down to $10,000 and back up to $214,000. He said his plans call for a first class, clean, well-attended, air-conditioned operation, using equipment that is up to date and environmentally friendly. Mr. Bishins said that the use of this equipment will save water (using 31.5 gallons per cycle instead of 50 to 60 gallons per cycle as in some older equipment). He asked for reduced impact fees as he will not be increasing the usage of water, just redirecting it, as he believes that most of his business will be from Ocoee residents rather than out of town citizens. He distributed a laundromat survey and asked the Commission to work with him. Acting City Manager Beamer explained that water and sewer capital charges were established by City ordinance. For a commercial establishment such as a laundromat, the capital charge (i.e. impact fee) is a set amount per fixture. Ms. Beamer noted that other ways to determine usage would be: 1) to provide evidence of prior experience (as in the case of the residents added to sewer who were formerly served by M & M Utility, where the records were readily available). ~ 3 -- Ocoee City Commission Regular Meeting ~ August 3, 1993 '-' ~ - 2) to provide evidence from a similar establishment (as in the case of Albertson's, where stores of the same size with the same fixtures could show actual consumption). A way to modify what is charged has been provided, but, absent data showing true consumption, the calculation must be based upon fixtures. Mayor Vandergrift asked if there are any calculations available on current laundromats in town that would be close in proximity to what we are talking about. Ms. Beamer said those accounts have been reviewed and they are very high users. In response to Mayor Vandergrift's question about the basis for the impact fee, City Engineer Shira said that Ocoee's impact fee for a laundromat is essentially the same (within a thousandth of a point) as Orange County and Seminole County and probably several other communities in this general area. The fee is based on historical usage and studies that have been done on fixtures. The laundromat is 1.3333 ERU's per machine and that is because, while Mr. Bishins is correct that his machines are water efficient, a home unit is used about 10 times per week and he found the two laundromats with whom he checked were doing upwards of 10 and 12 loads per day per machine. The dramatic difference in usage between a laundromat machine and home machine is the reason the commercial impact fee is set at 1.3 times the home rate. Mr. Shira said the key issue is that the ordinance provides a method by which the total impact fee can be changed upward or downward, and he cited two ways to go about it: (1) The impact fee (capital charge) can be paid and after a year (or some period of time certain) the actual operating data can be reviewed and an adjustment made, if warranted, based on that information. Or (2) Information from a similar establishment can be provided as Ms. Beamer alluded in the Albertson's example. Mr. Shira noted that another establishment, a tire store, provided 12 months worth of water bills from a similar establishment in another part of the county. The bills, floor sizes, etc. were compared and the conclusion was that Ocoee's fee in that instance was higher than what it should be and an adjustment was made. However, the ordinance does not give the latitude to assume the future and adjust the fee today based on that assumption. Mayor Vandergrift asked if information from water usage by the local laundromats could be used to calculate a rate at this point so that he could open and charge him down the road if it doesn't work out that way. Mr. Shira responded that the problem he saw with that was that if it doesn't work out down the road then perhaps his business has not worked out. If he is not there it is going to be hard to collect the extra that we should have collected up front. Ms. Beamer added that the burden of proof in this type of situation must be on the applicant not on the City. In terms of consumption, it should not be assumed that the figures used for the City's two existing establishments would be anywhere comparable to what he is saying because that in effect creates an argument. Mayor Vandergrift asked if the water use record of the other laundromats would be open to Mr. Bishins, and Ms. Beamer replied that it would be necessary to get a release from the customers. Commissioner Foster asked if the City should enter into 4 Ocoee City Commission Regular Meeting -.... August 3, 1993 an agreement pertammg to other laundromats and some kind of agreement with the understanding that at the end of a one year trial period water meter records will be reviewed and an adjustment made on that basis. Ms. Beamer said that it would have to be an agreement whereby monies were paid up front for the full amount because the figures were based on ERU's which were drawn from both water and sewer and include calculation for improvement. Rate payers do not pay that improvement. In response to Commissioner Foster's question, Ms. Beamer and Mr. Shira confirmed that if at the end of one year the meter readings indicate that his consumption is less than we have calculated there is a provision for reimbursement of these impact fees. Mayor Vandergrift advised Mr. Bishins to check with someone he knows in the business to research their records on water usage to obtain valid data. Commissioner Woodson said that the other laundromats in the City had paid impact fees and Ms. Beamer confirmed that one of the other laundromats had paid this impact fee just last year because it had been an M & M Utility customer. ~ City Attorney Rosenthal stated that the City Code is very clear, and if Commission desires to do anything that deviates from the Code, the Code would have to be amended. He was not certain that City Code would allow taking into account basically shifting businesses or shifting uses. To calculate impact fees on a basis of another business losing business would be to risk opening a pandora's box. Mr. Rosenthal said that the Code provides that the applicant submits the proposal to the City Engineer, the City Engineer makes evaluations, if the applicant disagrees with the decision of the City Engineer, then there are various appeal procedures and the Code does provide the option of paying up front and then making an adjustment up or down after one year if the applicant chooses. Mayor Vandergrift said that the Commission could not do much about the problem without adopting an ordinance. And Commissioner Foster said that Commission does not have much flexibility as the Code is very specific as there is a provision for reimbursement at the end of a year. He said, as staff has indicated, up front money must be paid up front and technically there is nothing the Commission can do. Commissioner Woodson said that the City's ERU's were set up in order to pay the bond issue. Mayor Vandergrift disagreed with Mr. Bishins' contention that his business would not increase usage to our system, and in concluding the discussion asked Mr. Bishins to come back and talk to the City Engineer. Mr. Larry Matheny, 20 Cedar Key Court, Pioneer Key Park I, reported that Cedar Key Lane is flooded every time it rains and the water comes up to his front door. The street in front of his house has a hole 16 inches across and 7 inches deep and the street has sunk 8 inches. Mr. Matheny said that asphalt repairs by the City last about a month. He asked if there were some way to solve the sewer system problem in the Trailer Park. Ms. Beamer explained that, although there was a time when it was truly a sewer problem, this is a storm water drainage issue, as it is now connected now to the wastewater treatment facility. Mr. Matheny mentioned the $3.00 monthly storm water charge, and Commissioner Johnson said that many citizens had ....... 5 Ocoee City Commission Regular Meeting '-' August 3, 1993 the misconception that the $3.00 fees could rectify a million dollar drainage problem. Commissioner Johnson asked staff to check on Mr. Matheny's problem and especially the drainage ditch behind the park. Ms. Beamer said that David Hamstra of PEC had reviewed the northwest ditch. He had walked it, had taken aerials, and could see where conveyances had been built in and sheds had been put over some of them so it is impossible to carry the water out. Some possible improvements have been put together and the search is on for funds to implement them. The drainage problem exists throughout the entire park, and improvements must be made for the entire system, not just one area. Ms. Beamer said that the entire area will be reviewed again and Mr. Matheny will be contacted. Mr. Matheny said that he had offered before and would again offer to lay the pipe if the City would provide the pipe, parts, and manhole cover. RECESS 8:45 P.M. - 8:55 P.M. OTHER BUSINESS APPROVAL AND AUTHORIZATION TO EXTEND FOR AN ADDITIONAL TWO YEARS THE EXISTING COMMERCIAL GARBAGE COLLECTION FRANCHISE AGREEMENT WITH IWS, EFFECTIVE OCTOBER 16, 1993. '-" Acting City Manager Beamer reviewed Public Works Director Brenner's staff report dated July 29, 1993 clarifying the issues raised at the July 20th meeting. In the last meeting Mayor Vandergrift had asked about the cost of going out for bid and Ms. Beamer gave a rough estimate of between $4000 and $5000 for this franchise, as the cost of an RFP depends upon its complexity. Public Works Director Brenner again recommended extension of the IWS contract as they are performing according to the contract and are providing quality service. Following Commissioner Johnson's statement that his brother works for IWS in Daytona Beach, City Attorney Rosenthal commented that a brother is not considered a relative under Florida statutes for purposes of determining voting conflict and therefore Commissioner Johnson is required to vote under Florida law. In response to Mayor Vandergrift's questions about revenue from the franchise, Ms. Beamer responded that the monthly payments varied and had been as low as $3,976.28 and confirmed that the recent rate increase would increase revenues by 20%. In response to the Mayor's questions about including recyclables in the agreement, Ms. Beamer explained that, based upon the new state law, only multi-family could be included in the agreement, as it does not permit including recyclables in the franchise agreement. Attorney Rosenthal explained that later in the year some amendments to the Code to incorporate some of these new revisions would probably be presented to the City Commission, but basically recyclables for property zoned commercial ~ 6 Ocoee City Commission Regular Meeting ~ August 3, 1993 and industrial within the City are not subject to municipal franchises under the new legislation. The legislation does allow the City to require that commercial businesses separate at the source recyclable and non-recyclable materials. Ms. Beamer said that the representatives of all the cities and counties with whom she had spoken are trying to determine, based upon the March, 1993 adoption of this legislation, just what the impact will be. Acting City Manager Beamer added that the DRC review process for a large commercial site plan now includes questions about plans for recycling and placement of the special container. '-" Mayor Vandergrift asked if the City audits service complaints. Public Works Director Brenner read into the record a July 23, 1993 letter from Mr. Nathan Dykgraff, of Orange Tree Plaza, Dykgraff Inc., Orange Tree Cinema, and said letter is on file in the IWS file in the City Clerk's office: "I, the undersigned presently doing business in the City of Ocoee, would like to see the City exercise its option to put up the commercial waste removal service contract for bid at this time. It would be in my best interest to see what savings are being offered presently as price is very important to these times." (Mr. Brenner said he understood that this is a form type letter circulated by Mr. Doug Wilson with the Jennings Environmental Group.) The letter mentioned no problem with service. Mr. Brenner said he had not heard the complaints of poor service which have been alleged. In response to a question from the Mayor regarding whether random calls are made to determine customer satisfaction, and also whether financial audits were conducted, Mr. Brenner responded that the few complaints that had been received had been handled satisfactorily and Ms. Beamer confirmed that a financial audit was conducted at the end of last year. Mayor Vandergrift opened the floor to comments from the audience and announced that citizens who wished to speak would be allowed 5 minutes each with a 1 minute rebuttal time. Mr. Doug Wilson, 1704 Ison Lane, representing Jennings Environmental Services, Inc., distributed some papers to Commission, and said that he had heard staff say that the City of Ocoee should not be compared to the City of Maitland as that would be comparing apples to oranges as the City of Maitland absorbs the cost of the billing (along with some other differences). Mr. Wilson noted that when a company is asking for a rate change, they will cite increased land fill rates and labor costs and the difference between the rate offered Ocoee and Maitland is between 100% and 265% difference. Mr. Wilson called attention to the fact that the agreement between the City and IWS includes a 90 day clause for giving notice of non- renewal of the agreement and it appeared on the agenda 89 days from the expiration date. Mr. Wilson objected to the manner in which the choice was made for staff recommendation and said that he had conducted a survey of his own asking if the customer believed that there would be a better chance for a better rate if the matter went out to bid and he was pleased with the response. Mayor Vandergrift advised Mr. Wilson that his time was up and Mr. Wilson ~ 7 Ocoee City Commission Regular Meeting '-' August 3, 1993 closed his remarks saying that today's market offers better rates, along with equal and competitive service, and that this issue should go out to bid. Commissioner Combs said he had met with Mr. Wilson for lunch and had looked at the documents used in Mr. Wilson's survey, and he found that the signatures on Mr. Wilson's survey were also listed as satisfied customers with IWS. Mr. Wilson said that the point he was making was that there is a better rate available than the one provided by IWS. Commissioner Woodson said that he had gone to lunch with Mr. Wilson also but had cautioned him in the beginning that he could not discuss garbage service at all. Ms. Beamer advised that the list provided does not include the actual rates to be charged the City of Maitland as the rates for commercial customers have not yet been determined. Mayor Vandergrift, saying he was confused by all the references to cubic yards, tons, and recycling, asked if a standardized bid with specifications had been put out originally, and he was advised that it had been done. Mr. Doug Wilson was given one more minute and he spoke about recycling. "-" City Attorney Rosenthal said that the City can only franchise for solid waste, not recycling. Commissioner Foster. seconded by Commissioner Combs. moved to approve the two year extension of the existing commercial garbage collection franchise agreement with IWS per staff recommendation. revoking the Notice of Intent to Terminate authorized at the July 20 City Commission meeting. On roll call Commissioner Combs voted "aYe." Commissioner Foster "aYe." Commissioner Johnson "no." Commissioner Woodson "aye." and Mayor Vandergrift "no." Motion carried 3-2. RECESS 9:50 P.M. TO 9:55 P.M. FY 1993-94 BUDGET MESSAGE. Acting City Manager Beamer read the Budget Message into the record (see attached) and said that comments will be reserved for the budget workshops already scheduled for 7:00 p.m. on August 18, 19 and 25 (if needed). Ms. Beamer noted two corrections: 1) the title should be corrected to read Fiscal Year 93\94 instead of Fiscal Year 92\93; and 2) on page 2 the City Clerk's additional person should be listed as a clerk-steno rather than secretary. Ms. Beamer advised that the budget packet had been delivered to Commission on July 26, in compliance with the Charter requirement for the City Manager to deliver the Budget Message by August 1. \.- 8 Ocoee City Commission Regular Meeting '-" August 3, 1993 APPOINTMENTS TO BOARDS. CODE ENFORCEMENT BOARD -(A citizen is needed to complete Mark Slaby's term as alternate which expires October 1995 as Mr. Slaby was moved to regular seat.) Commissioner Combs. seconded by Commissioner Johnson. moved to table this item as Commission had determined previously not to appoint one person to more than one board. Motion carried 5-0. PLANNING AND ZONING COMMISSION Mickey Shiver and Harold Switzer's 3 year terms expire September 1993. Commissioner Woodson. seconded by Commissioner Foster. moved to reappoint Mr. Harold Switzer to serve on the Planning and Zoning Commission for a new three year term. Motion carried 5-0. Commissioner Combs. seconded by Commissioner Woodson. moved to appoint Mr. Ralph Jones to serve a three year term on the Planning and Zoning Commission to replace Mr. Mickey Shiver. who had asked not to be reappointed. Motion carried 5-0. '-" A citizen is needed to complete Mr. Lou Landefeld's term as alternate which expires February 1996 on the Planning and Zoning Commission as he was moved to regular seat. Mavor Vandere:rift. seconded by Commissioner Combs. moved to table this item until a later date. Motion carried 5-0. FIRST READING OF ORDINANCES. ORDINANCE NO. 93-15, BELLSOUTH FRANCHISE. SECOND READING AND PUBLIC HEARING WILL BE HELD SEPTEMBER 7,1993 AT 7:30 P.M. This Ordinance was presented by title for the first reading, and the date\time for the second reading and public hearing were announced. Mayor Vandergrift raised a question regarding control over the use of the easement and Acting City Manager Beamer said that, given some more information, she would research the issue. ORDINANCE NO. 93-16, RELATING TO FALSE ALARMS FEES. SECOND READING AND PUBLIC HEARING WILL BE HELD AUGUST 17, 1993 AT 7:30 P.M. This Ordinance was presented by title for the first reading, and the date\time for the second reading and public hearing were announced. STAFF REPORTS There were no staff reports at this time. COMMENTS FROM COMMISSIONERS Commissioner Johnson: No comments at this time. ~ 9 Ocoee City Commission Regular Meeting ~ August 3, 1993 ~ ......, Commissioner Foster: 1) Said he was told the difference in the cost of power lines above ground vs below ground was $IM vs $330,000 and he wants underground if possible. 2) Noted that PEC Profiles features articles re: Ocoee sewer system and Clarke Road. Commissioner Combs: No comments at this time. Commissioner Woodson: Said the marks made on Orlando Avenue anticipating repair are gone but the broken sidewalks are still there. Mayor Vander~ift: 1) Noted that speed humps are being installed in Winter Park as speed control devices and he asked that this be considered for the City of Ocoee. 2) Noted that the striping has been completed in Sawmill and suggested that speed humps be considered for this area also. Chief Strosnider voiced strong obiections because of the hazards of driving rescue vehicles into areas with speed humps. 3) Asked for the master plan of the municipal complex park. 4) Asked if the bids have gone out on the resurfacing of the roads. Acting City Manager Beamer advised that bids will be opened August 9. 5) Reported a series of large culverts (graduated in size) that present a hazard at Lake Olympia Park and advised that Pulte will do whatever the City requires for safety measures. Following a discussion regarding whose responsibility it was to follow through on this, City Attorney Rosenthal suggested it should be turned over to the City Engineer to check his records, and Ms. Beamer said the plans and the DRC records should be reviewed to be certain everything was completed. 6) Advised that the Hispanic volleyball team called the "Mexican Wetbacks" has challenged the Police or Fire Departments to a game at the City recreation park. 7) Asked Recreation Director Beech for a report on the lights at Vignetti Park. Mr. Beech reported that he will check to determine which ones are out and replace them. the basketball backstops will be replaced again. this time with heavy duty fiberglass spring away. breakaway goals. 8) Pointed out that the sidewalks on N. Lakewood Avenue need to be completed. Public Works Director Brenner responded that Florida Power is relocating poles and sidewalks cannot be completed until they have finished. 9) Said that Mrs. Kathryn Salmons, a Prima Vista resident, reported undrinkable brown water. Mrs. Salmons had called the Fire Department and had been told that there was a problem with that fire hydrant and they would not be back in to drain it again. Mayor Vandergrift suggested that all fire hydrants be placed on a flushing schedule. Ms. Beamer said that the situation would be checked out. 10 Ocoee City Commission Regular Meeting ~ August 3, 1993 '-' ~ ADJOURNMENT The meeting adjourned at 10:40 p.m. Attest: 11 APPROVED City of Ocoee \ I / C-\ U1, .~~. ~jL. S. Scott Vandergrift, Mayor ATTACHMENT TO AUGUST 3, 1993 MINUTES ~~~ ~/lI13 ~ ~/ y (e)ALl"~fSlll~p World Co. ~ Dianna i\lorgan Sellinr Vil'C Pn.:"idcIlI Human RL'..;,nurccs 8: c;\)\'l'nlllh..'llt/C(\!lllllllllity Rl'I:!IHl1h July 15, 1993 The Honorable Scott Vandergrift City of Ocoee 150 N. Lakeshore Drive Ocoee, FL 32761 Dear Mayor Vandergrift, '-' Thank you for the effort you put into the 1993 united Arts Workplace Giving Campaign! Your hard work certainly is appreciated and, as the United Arts Workplace Giving Volunteer Chairman, I would like to invite you to a very special luncheon in your honor. Please join us on Thursday, July 29, from 11:30 AM to 1:00 PM at Disney's Grand Floridian Convention Center, St. Augustine A & B. We are pleased to have with us Mr. Fred Lawrence, President and CEO of United Telephone of Florida. Fred is a Trustee of United Arts, and will speak to us about the importance of cultural programs to the future of our community. Please call Eileen at 425-0277, by July 22, to confirm your attendance. Support of United Arts and its funded organizations has continued to grow in Central Florida, thanks to you and other vjsiOTIRry corporate leaders. I look forward to seeing you on July 29! Sincerely, , t.OlQ.JlilCu /Yl~ Dianna Morgan ~ P.O. Box 10,000/ J 375 Buena Vista Drive / Team Disney -\ North / Lake Buena Vista. Florida 32X30.1000 /407-'1.1-\-710 I Part of the Magic of The ~~fSNE1" Company cg President Danniel J. Petro Amber Electric, Inc. President Elect Paullewis Florida Power Corporation Directors Pat Ahrendt Orange Bank Andrew Bailey The West Orange Times Jeny Baker First Union National Bank of Florida Bob Barber Weslside Vocational Technical Center Derek Blakeslee Sines, Girvin & Blakeslee John M. Cappleman, M.D. Physician Larry E. Cappleman Cappleman Insurance Walt Cobb, Jr. Westside Vocational Technical Center (Immediate Past President) , Duckwiler ~,t Winter Garden ~lw.Foster City at Ceoee Tom Garrison Walt Disney World Company Richard M. liwin, Jr Health Central James Alton Juhan DeRae Builders, Ine Terry MeCorvie Health Central Joyce M. Oliver First Federal at Osceola Ken Shipley United Telephone 01 Florida Gene Spears Town 01 Windermere Bert Valdes Valbro Business Forms, Ine Gerald Watson ConmJnily FWst Bank 01 eentraJ Flonw T. Milton West Century 21 West Properties. Inc Murray Wilton Partyland U_S.A Lynn Walker Wright Asma & Wright. P_A Accountant Henry W. Sines Sines, Girvin & Blakeslee Attorney Blair M. Johnson Consultant Wilham A. Breeze go, ~"lh .:iecretary Sherry L. DeWeese ATTACHMENT TO AUGUST 3, J__ ~~~ 1993 MIN~ tjJj?3 ~1'1~ July 29, 1993 Mayor Scott Vandergridt City Of Ocoee 2625 Cedar Bluff Lane Orlando, Florida 32818 Dear Mayor Vandergrift: On behalf of the Board of Directors, staff and the membership of the West Orange Chamber of Commerce thank you so very much for your most generous contribution to our expansion and renovation project. A project of this magnitude could not be accomplished without the support of a vast number of businesses and individuals working together as a team for the benefit of our West Orange Community. The completion of this project enables the staff to work in a pleasant atmosphere in which they can work more efficiently to represent our community in a positive and professional light. Again, thank you so very much for responding to our needs. Sincerely, ~ President DJP/pcs Membership Representative Carole Petro WEST ORANGE CHAMBER OF COMMERCE P.O. BOX 770522/WINTER GARDEN, FLA. 34777/407-656-1304 MEMBER OF FLORIDA CHAMBER OF COMMERCE AND THE UNITED STATES CHAMBER OF COMMERCE TO: FROM: DA TE: RE: ATTACHMENT TO AUGUST 3, 1993 MINUTES "CENTER OF GOOD UVING - PRIDE OF WEST ORANGE" AGENDA 8-3-93 Item VI B CITY OF OCOEE COMMISSIONERS RUSTY JOHNSON PAUL W.FOSTER VERN COMBS SAM WOODSON 150N. LAKESHORE ORNE OCOEE, FLORIDA 34761 (407) 656-2322 CJTY MANAGER ELLIS SHAPIRO MEMORANDUM The Honorable Mayor and Board of City Commissioners Ellis Shapiro, City Manager July 31, 1993 BUDGET MESSAGE FY 92/93 The review of building activity for the first nine months of FY 93 as compared to the same period in FY 92 shows 317 and 252 residential pennits respectively. For further comparison, the number of water customers increased by 389 from July, 1992 to July, 1993 while sewer added 325 customers. This activity presumably coupled with the annexations in December, 1992 changed the total taxable value from $375,807,867 (December, 1991) to $425,427,832 (December, 1992). \.r As you are aware, during FY 93, the City spent its resources beginning the process of upgrading its aging fleet. Where possible, the latest technology has been purchased to insure efficient yet cost effective service delivery. Ever mindful of the demands of a rapidly growing city, staffwas added to Fire, Police, and PPTD October 1, as well as Solid Waste, Personnel, Protective Inspections, and Administrative Services at Mid-year to help maintain adopted and/or adequate levels of service. We have (1) opened Clarke Road; (2) commenced construction on the wastewater treatment plant expansion to 3 MGD; (3) finalized pre- construction phase of the Ground lease Agreement for the Forest lake Golf Club of Ocoee; (4) completed the first phase of renovation to the Withers-Maguire House; (5) relocated City Hall functions and awarded construction contract; (6) leased/purchased 2 new side-load refuse trucks and awarded 1 new recycling truck; (7) initiated design for expansion of Youth Recreation Center; (8) designed intersection improvements for Kissimmee/Story and Maguire/Marshall Fanns intersections; (9) sold water and sewer bonds in the amount of $8,555,000 for 25 years, thus retiring higher Interest rate from the Bond Anticipation Note and beginning new phase for expansion; (10) leased eight new vehicles, seven being for law Enforcement; (11) awarded bid for new 1250 pumper with financing. To continue efforts to maintain service levels, cost effective and efficient service delivery and capital improvements added during FY 93, the proposed FY 93/94 Budget includes: \.-.. \.r FUND TOTAL 0/0 CHANGE General Fund 8,234,100 14 Stonnwater 361,500 10 Water 1,502,750 -14.67 Solid Waste 978,500 6.7 Wastewater 1,826,100 -22.5 The major changes consistent to all funds may be summarized as follows: (1) Award 3% cost of living effective October I, 1993; (2) Reinstate merit system in conjunction with employee evaluations; (3) Continue 75% of Health Insurance payments for employees with family coverage; (4) Account for necessary matching funds for grants to be awarded October, 1993; (5) Include many of the capital items appearing in the Capital Improvement Program with a rating of 1. ~ If I may, I would like to provide a brief overview of each fund: GENERAL FUND. Revenues were calculated based upon this year's growth pattern. The millage rate as proposed Is 4 mills and is estimated to be received at the 95% level; 95% Is the percentage currently being shown as FY 93's actual receipt. Franchise fees and Utility taxes track the various connection history by the respective companies; cable franchise fees were, however, held low since the outcome of current regulation is unknown. The administrative charges to the other funds were calculated at 12% for water, solid waste, and wastewater and at 8% for stormwater. 11 % of the City Hall portion of the capital improvement bond debt service will be paid by Utilities also. In order to increase service delivery, personnel additions and changes include: Law Enforcement - 4 new Pollee Officers Fire Control - 3 new firefighters in October, 3 additional firefighters in April and upgrades for 3 Firefighters to Engineers and 3 Engineers to Lieutenants. Parks, Parkways, Trees and Drainage - 3 new Laborers Recreation - 1 year round Part-time worker City Clerk - 1 secretary '-' Changes in reporting are as follows: \.,..t Transfer Planner to Administrative Services as Concurrency Analyst Transfer Senior Planner to Protective Inspections as Zoning Code Technician Transfer Planning Director to City Manager's department as Economic Development Coordinator while retaining Planning Director position Increased costs for health Insurance (26.5%), dental (10%), life (5%), disability (8%), and multi-peril (10%) were budgeted as Indicated. Workers' Compensation rates were adjusted to reflect the State rates effective January 1, 1993. The non-recurring expenditures for the move to City Hall have been captured as originally detailed In April, 1993. Continued costs for upkeep to the current City Hall facilities have also been included. A scheduling program will be established in Public Works for all on-going or recurring activities. STORMWATER FUND. Assessment is currently being made as to the full requirements for ditches and culverts for maintenance at 1 0 year storm event; this will allow the City not only to ascertain the extent of maintenance problems but also to develop priorities In the drainage work program. Until this analysis has been completed, the monies in this fund will be appropriated to contingency. The basin studies and analyses will also continue. WATER FUND. The Renewal and Replacement Fund will grow by 5% of gross receipts from the utility payments. Scheduled R&R tasks as well as those done on emergency basis insure continued viability for an aging system. ~ The only addition to personnel occurs 50% in water administration and 50% in wastewater administration. This Is the GIS operator whose function, until recently, has been handled by a contract employee. SOLID WASTE. A third side loader Is to be added. The lease/purchase on the existing rear-loaders was paid off In FY 93; one of these trucks will be converted to a brush truck. WASTEWATER FUND. Additional personnel Include one (1) Plant "C" Operator and one (1) Laborer. Increased operating costs reflect the larger plant being operational by January, 1994. In conclusion, we have prepared a budget that is conservative in its revenue estimates but progressive in Its expenditures. Increased service delivery in a cost-effective and efficient manner while maintaining levels of service standards Is the ultimate goal for FY 93-94. I would like to commend Montye Beamer, Ivan Poston, Wanda Horton and Peggy Psaledakis for their efforts in completing this budget. Respectfully Submitted, ~ /bgtmsg94 MEB:fdg