HomeMy WebLinkAbout09-21-17 Agenda 1 -60°P
Special Session
CITY OF OCOEE
City Hall Commission Chambers
150 North Lakeshore Drive
Ocoee, Florida
CITY COMMISSION SPECIAL SESSION
September 21,2017 AGENDA 12:00 p.m.
I. Call to Order and Roll Call
II. Emergency Item - Termination of Debris Removal Contract with CERES
Environmental and Award of Debris Removal Contract with Raynor Shine.
(Assistant City Manager Shadrix)
On Tuesday, September 6, 2017, The City Commission awarded a debris removal contract to Ceres
Environmental Services, Inc. in anticipation of the impact of Hurricane Irma. This award was executed by
piggybacking on Orange County's contract with Ceres. This was done in preparation for the approaching
Hurricane Irma and the Declaration of a State of Emergency from the Governor's Office, Executive Order
Number 17-235. Due to the devastation imparted by Irma, the Mayor and City Manager activated the contract
with Ceres by issuing a Notice To Proceed on September 13, 2017, for a not-to-exceed value of$1.2 million.
The City issued written notice to proceed on September 13, 2017, and then public works staff and Ceres staff
meet on Friday, September 15, agreeing to start on Wednesday September 20 to allow time for the City
Commission to approve the monitoring contract with CPH engineers. Work was to have commenced with six
crews at 7:00 a.m. on the morning of September 20. Ceres did not show up for duty, and repeated attempts to
reach a representative resulted in City staff being informed that they did not have any trucks and it would be
Thursday before they could provide a single truck. Additionally, Ceres was to have provided their bond by
September 18, which did not occur. Following the events of Wednesday, September 20, The City met with
Raynor Shine to determine if they were capable of fulfilling the scope agreed to by the nonperforming Ceres
Environmental Services, Inc. Raynor Shine is equipped and experienced at following FEMA guidelines,has their
own staging area, and has available trucks to begin immediately and meet the original schedule proposed by the
Ceres contract, despite starting a few days late. The City attorney's office reviewed all applicable policies,rules,
and statutes, and has determined that the City is justified to terminate its contract with Ceres Environmental
Services, Inc. immediately and proceed with approval of a contract with Raynor Shine to begin work.
III. ADJOURN
PLEASE NOTE: IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY
DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO
ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND
EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO
PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N.
LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING.