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HomeMy WebLinkAbout12-15-98 MINUTES OF THE OCOEE REGULAR CITY COMMISSION MEETING HELD DECEMBER 15, 1998 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7 :20 p.m. in the Commission Chambers. Commissioner Anderson led in the prayer and John Terrell, incoming President for the West Orange Chamber of Commerce, led in the pledge of allegiance. A moment of silence was observed for deceased Governor Lawton Chiles. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Howell and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, Planning Director Wagner, Public Works Director Smith, Finance Director Horton, Recreation Director Nordquist, City Clerk Grafton, Information Systems Specialist Tartar, Assistant City Engineer Wheeler, Finance Supervisor Carter, Budget Analyst Strickland, Buyer Meridith and Accounting Clerk Johnson. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS PRESENTATIONS CERTIFICA TE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING - Mayor Vandergrift read the certificate and said this was the tenth consecutive year this certificate had been presented to the City of Ocoee Finance Department. Finance Director Horton thanked the Finance Staff. City Manager Shapiro said that only 800-900 cities out of thousands of cities across the nation receive this award and the trip to New York for the Bond Issue is partly due to earning this certificate. Building of Ocoee Middle School - Report from Principal Kate Clark was deferred until a later meeting. CONSENT AGENDA The consent agenda consisted of Items A, B, C, D, E, F, G and H. Commissioner Glass remarked concerning Item E and said in Item A, on page 5 of the December 1, 1998 Minutes, the word "inspired" should have been "empirical." Commissioner Anderson had questions pertaining to Items B, C, and F, to which Staff responded and commented on Item G that the Funds should be increased from $3,000 to $5,000 for the presentation to UCF. Commissioner Anderson. seconded by Commissioner Parker. moved to approve Items B. Co D. E. F. and H of the Consent Agenda as presented and amend Item A as noted above and in Item G. increase the Funds from $3.000 to $5.000. Motion carried 5-0. A. Approval and Acceptance of the Minutes of ill City Commission Re2ular Meetin2 of December 1. 1998 and (2) Special session of December 8.1998. B. Approval and Authorization for the Mayor and City Clerk to execute the Compaq Computer Corporation FasTraQ Option Addendum #6661555-002. Ocoee City Commission Regular Meeting December 15, 1998 . This lease agreement was approved December 17, 1996 and a two year lease option to refresh the Compaq network servers was approved in budget Workshop September 23, 1998. The new servers will have greater storage capacity and are warranted for Year 2000 Compliance. C. Approval and Authorization for Mayor and City Clerk to execute all documents necessary to consummate the transaction contemplated by the agreement in the Award of Bid No. 99-01. Vehicle Fuelin2 Station at the Public Works Complex. . Three bids were received for this project: (1) Pipeline Energy - $65,900, (2) Cape Canaveral Marine - $69,799, (3) Southern Petroleum System - $110,120. Staff recommends awarding to Pipeline Energy as low bidder. D. Approval and Authorization for the Mayor and City Clerk to execute Continuing Contracts with (1) Southeastern Surveying & Mapping Corp.. (2) Bowver-Sin2leton & Assoc.. and (3) Re2ional En2ineers. Planners & Surveyors. Inc. as the Three Top Ranked Proposals for Surveyin2 Services. . The above three firms were chosen by the selection committee from the ten firms that responded to the RFP. This approval is contingent upon each firm agreeing to utilize a common, mutually agreeable fee schedule. E. Approval and Authorization for Mayor and City Clerk to execute The Esplanade Apartments at Plantation Grove Final Site Plan. Phase I - Case No. 97-003 as Date Stamped Received by the City on December 2. 1998. . This approval is recommended by DRC, P & Z, and Staff subject to having all the necessary legal documents regarding easements and extra right-of-way for Maguire Road approved by the City Attorney prior to the pre-construction conference. F. Approval and Authorization to Allocate $9.000 from Contingency for this year to Assist West Orange Chamber of Commerce in Purchasing a Permanent Home. . This was omitted from the current budget. G. Approval and Authorization to Expend Funds up to $3.000 for a Presentation to University of Central Florida. (Amended to $5,000 in the motion.) . Staff has met with Mayor Vandergrift to discuss a presentation of the Coca Cola property to UCF as a possible site for a campus and requests funds to prepare the event. H. Approval and Authorization to do Plumbing Repairs to Vi2netti Recreation Center. · This will utilize the $4,000 budgeted for toilet additions and $3,000 from contingency and award the project to United Plumbing. COMMENTS FROM CITIZENS/PUBLIC Mr. John Terrell, incoming President of the West Orange Chamber of Commerce, thanked the Commission for its support of the West Orange Chamber of Commerce and talked about the renovations that were being made to their building. He spoke in favor of preserving the old Ocoee High School (presently Ocoee Middle School) building for its historical value. Mr. Terrell said the W.O. Chamber had taken a position with Mayor Vandergrift to support Dr. John Hitt, in bringing UCF to West Orange County. He also said he would be back in January. 2 Ocoee City Commission Regular Meeting December 15,1998 Matthew Garland, 622 Sherwood Oaks Circle, spoke in favor of memorializing the "A" building of old Ocoee High School (Ocoee Middle School - 6th grade building) and presented a petition signed by 76 students and 2 teachers from the 9th Grade Center at West Orange High School, who were also in favor of memorialization. There were 5 other students present in support; Amy Guy, Jessica Chaudhry, Kim Brennan, Diana Gallegos and Ashley Dickerson. Mayor Vandergrift stated that the Education Commission had gone on record as wishing to see the heritage of the "A" building memorialized and said he would like the City Commission to do the same. Commissioner Glass seconded by Commissioner Anderson. moved that the "A" building of Ocoee Middle School be memorialized. Motion carried 5-0. COMMISIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Parker: 1) Commended Mayor Vandergrift on his efforts to locate an extension ofUCF in West Orange County. Commissioner Glass: 1) Apologized for not being present at the meeting concerning UCF at 1 :00 p.m., December 15, 1998, due to prior commitments. He also commended the Mayor for his efforts and committed his support. Commissioner Anderson: 1) Agreed with Commissioners Parker and Glass and said he would also back Mayor Vandergrift in his efforts. Commissioner Howell: 1) Echoed the sentiments of the other Commissioners concerning Mayor Vandergrift's efforts in bringing UCF to West Orange County. 2) Wished all a Merry Christmas. Mayor Vander2rift: 1) Thanked all for their support and extra money. He said he hoped to make UCF a deal they could not turn down. 2) Encouraged people to buy live Christmas trees that could be planted after the holidays. 3) Commended Staff, the Lions Club, particularly Cathy Sills, and Public Works with their dancing Christmas presents, for the Ocoee Christmas parade. 4) Congratulated the Lions Club on their 50th Anniversary. PUBLIC HEARINGS FIRST READING ORDINANCE No. 99-01 - ESTABLISHING PROCEDURES TO OBTAIN CONCEPTUAL ApPROV ALS WITHIN SPECIAL OVERLAY AREAS, LAND DEVELOPMENT CODE AMENDMENT. 3 Ocoee City Commission Regular Meeting December 15, 1998 City Attorney Rosenthal read the ordinance by title only and announced that because this was a Land Development Code Amendment there would be 2 public hearings, the second public hearing to be January 5, 1999. Director of Planning Wagner was present to answer any questions. The public hearing was opened. Mr. R. P. Mohnacky, 1820 Prairie Lake Blvd., asked if this was set up for developments that are already here that want special exceptions. City Attorney Rosenthal responded that this related to the activity centers which had been approved by the City Commission and would provide a procedure to deal with special requests. The public hearing was closed. OTHER BUSINESS FIRST READING OF ORDINANCES ORDINANCE No. 99-02, FRANK VINEIBEAZER HOMES ANNEXATION CASE No. AR-98-10-10. ORDINANCE No. 99-04, DYE CHRISTIANSEN/ORANGE COUNTY PUBLIC SCHOOLS ANNEXATION CASE No. AR-98-10-12. ORDINANCE No. 99-06, PARKERlLAWRENCEIBROWNINGIBEAZER HOMES REZONING CASE No. AR- 98-10-11. ORDINANCE No. 99-03, FRANK VINEIBEAZER HOMES REZONING CASE No. AR-98-10-10. ORDINANCE No. 99-05, DYE CHRISTIANSEN/ORANGE COUNTY PUBLIC SCHOOLS REZONING CASE No. AR-98-10-12. ORDINANCE No. 99-07, PROPOSING AMENDMENTS TO CHARTER TO CHANGE THE TERMS OF OFFICE AND CLARIFY CERTAIN PROVISIONS IN THE CHARTER. City Attorney Rosenthal read Ordinance Nos. 99-02, 99-04, 99-06, 99-03, 99-05 and 99-07 by title only. Mayor Vandergrift announced that the second readings and public hearings would be January 5,1999 at 7:15 p.m. ESTABLISH A DATE IN JANUARY FOR WORK SESSION TO REVIEW PROPOSED CHANGES TO PERSONNEL RULES AND REGULATIONS. City Manager Shapiro explained a Work Session was needed and asked for a date. Mayor Vandergrift suggested January 28, 1999 at 7:30 p.m. to which all the Commissioners agreed. ApPOINTMENTS TO BOARDS CITIZEN ADVISORY COUNCIL FOR OCOEE POLICE DEPARTMENT (CACOPD). - The recent resignation of Ms. Karen Drolet left a vacancy on the board, effective November 17,1998, with 4 Ocoee City Commission Regular Meeting December 15, 1998 her term expiring January 2000. Commissioner Anderson. seconded by Commissioner Glass. moved to appoint Robert McKey to the CACOPD board with term expiring January 1. 2000. Motion carried 5-0. STAFF REPORT None. COMMENTS FROM COMMISSIONERS Commissioner Howell: None. Commissioner Anderson: 1) Questioned what the other impact fees would be before making a decision on the road impact fees. City Manager Shapiro said it would be several months before the other impact fee studies were finished. but all of them combined would not equal the road impact fees. Commissioner Anderson said he would like them all at once. Mayor Vandergrift suggested using the same notebook to keep all the impact fees on record and asked for a status report on the remaining impact fees. City Manager Shapiro said he would provide the status report. Commissioner Glass: 1) Expressed continued best wishes for a speedy recovery to Mrs. Frances Watts, who was at home, and said she was missed by all. 2) Echoed the Mayor's comments regarding the Christmas Parade and said the new vehicles worked out well. 3) Asked when the traffic light would be installed at Roberson Road/Maguire Road. City Manager Shapiro said it would be a minimum of 60-90 days and said he would distribute a COPy of Attorney Doty's memo concerning this issue. to all. 4) Wished his colleagues a safe trip to New York. 5) Thanked all Staff for making this a good year, also Mayor Vandergrift and the Commissioners for their help in getting through this year. 6) Wished all safe and Happy Holidays. Commissioner Parker: 1) Announced the RSVP line 656-2218 for any Citizens' concerns or questions and said Staff would respond quickly. 2) Said the Ocoee Christmas Parade was second only to Macy's Parade and thanked all who helped especially Amber, Austin, Jessica and Tory who helped her toss candy. 3) Wished everyone a Blessed Holiday Season. Mayor Vandergrift: 1) Announced the Christmas Light Decoration winners: Best Overall, Roberto and Marissa Vargas, 2510 Alclobe Circle, Silver Bend; Most Unusual, Bryan and Helen Villella, 1735 Rachel's Ridge Loop, Wedgewood Commons; Most Elaborate, Nona Carter, 937 Grovesmere Loop, Windermere Groves. 2) Reminded all of Community Caroling at the Gazebo on Friday, December 18, 1998, 7:00- 9:00 p.m. 5 Ocoee City Commission Regular Meeting December 15,1998 3) Reported the lights are out on the City Hall complex sign. 4) Said he appreciated the cooperation of the City Commission and Staff. 5) Wished all a Merry Christmas, happy and safe New Year and Happy Hanukkah. ADJOURNMENT The meeting was adjourned at 8:15 p.m. Attest: APPROVED: 6