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Home My WebLink AboutItem #10 Approval of Renewal of Encryption Memorandum of Understanding (MOU) for Orange County Government 2017 V ocoee florida AGENDA ITEM COVER SHEET Meeting Date: November 7, 2017 Item # Reviewed By: Contact Name: Stephen McCoskerJ Department Director: Charts F., • Contact Number: 407-905-3160 ext. 3055 City Manager: Robert Fra'�// Subject: Renewal of Encryption Memorandum of Understanding (MOU) for Orange County Government 2017 Background Summary: Orange County's and local municipalities' public safety agencies share a common radio system. Certain communications and information shared on this radio system contains confidential and emergency information not subject to public disclosure. It is necessary to ensure the confidentiality and security of radio transmissions made by public safety agencies. The MOU for the Orange County Intergovernmental Radio System Encryption Key establishes the policy ensuring the confidentiality and security of the radio system. Issue: Should the Honorable Mayor and Board of City Commissioners authorize the signing of the Orange County Intergovernmental Radio System Encryption Key MOU 2017? Recommendations It is respectfully recommended that the Honorable Mayor and Board of City Commissioners authorize the signing of the Orange County Intergovernmental Radio System Encryption Key MOU 2017. Attachments: Orange County Intergovernmental Radio System Encryption Key MOU 2017 Financial Impact: There is no financial impact in entering this MOU. Type of Item: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney x N/A Reviewed by Finance Dept. N/A Reviewed by 0 N/A Sheriff Jerry L. Demings TELEPHONE: 407.254 7000 P.O. BOX 1440, ORLANDO, FLORIDA 32802-1440 •: WWWOCSO.COM August 29, 2017 Chief Charles J. Brown Ocoee Police Department 646 Ocoee Commerce Parkway Ocoee, FL 34761 Re: Encryption MOU for OC Government 2017 To All: I am writing to you all to request that you sign the enclosed agreement between your various entities and the Orange County Sheriff's Office. This MOU will be for the use of the Encryption Key for the Sheriff's Communication System. We have made a few changes which we consider to be minor in nature, most specifically the requirement that the confidentiality of the key be properly maintained and not released to any other person or entity. This same agreement has already been entered into between the Sheriff and the Orange County Board of Commissioners. I am including a copy of that agreement and Agenda Item for you records. If you have any questions or concerns, please feel free to contact me at the address provided below. Thanks for your help. 'Cf146-4-4) 611- Dorothy K. Burk Senior Assistant General Counsel DKB/km Enclosures i. The First Law Enforcement Agency tiin Orange County to Receive Both .r� International and State Accreditation MEMORANDUM OF UNDERSTANDING Orange County Intergovernmental Radio System Encryption Key THIS AGREEMENT, made this day of AUG 0 1 2011 , 2017, by and between the Orange County Sheriffs Office, hereinafter referred to as the "Sheriff;" the City of Apopka, hereinafter referred to as "Apopka;" the City of Belle Isle, hereinafter referred to as "Belle Isle;" the Town of Eatonville, hereinafter referred to as "Eatonville;"the City of Edgewood, hereinafter referred to "Edgewood;" the City of Maitland, hereinafter referred to as "Maitland;" the Town of Oakland, hereinafter referred to as "Oakland;" the City of Ocoee, hereinafter referred to as "Ocoee;" the City of Orlando, hereinafter referred to as "Orlando;" the University of Central Florida, hereinafter referred to as "UCF;" the Town of Windermere, hereinafter referred to as "Windermere;" the City of Winter Garden, hereinafter referred to as "Winter Garden;" the City of Winter Park, hereinafter referred to as "Winter Park;" Orange County Government, hereinafter referred to as "Orange County;" and Orange County School Police, hereinafter referred to as "School Police" agree as follows: WHEREAS; the parties to this agreement are all governmental public safety agencies who share common public safety radio systems, and WHEREAS; certain communications and information transmitted over said radios contain confidential and emergency information not subject to public disclosure, and WHEREAS; the parties believe that it is necessary to ensure the confidentiality and security of radio transmissions made by their public safety agencies. NOW THEREFORE; the parties agree to the establishment of parameters for use of a common encryption key for all public safety radios operating on the Orange County Intergovernmental Radio System. 1. Term AUG 0 1 2017 The term of this agreement shall commence on the day of , 2017 and shall be automatically renewable on a year-to-year basis. 2. Termination Parties may withdraw from this agreement upon sixty (60) days prior written notice to all other participants. The parties individually agree that in the event that they withdraw from this agreement, any encryption information previously provided to them including the encryption key will remain confidential. 3. Policy The user agencies operating on the Orange County Intergovernmental Radio System hereinafter referred to as the"Radio System" will: 1. Agree to utilize the same encryption key for all public safety radios. 2. Agree to keep the encryption key in a secure location and to take every precaution to keep the key secret. 3. Immediately notify the Orange County Sheriff's Office in the event they have reason to believe that the confidentiality of the encryption key has been compromised. 4. Agree not to change the encryption key used for the Radio System without coordinating that change with all of the other signatories of this Agreement. 5. Agree not to program the encryption key into any non-public safety radio. 6. Agree not to release the encryption key to any other user or entity not listed as a signatory to this agreement without the express prior written consent of all of the signatories. 7. Not provide encrypted radios for use by non-public safety personnel. 8. Agree to periodically change the encryption key for the Radio System in concert with the other signatories. 9. Agree not to release the encryption key to any agency outside Orange County, Florida, unless law enforcement agencies require access for mutual aid. (Examples: Task Force, MBI, etc.) 4. Amendments This Agreement shall not be amended except in writing and executed by the parties. A /, , , erry L. Demi Ss /(v-e.c t� as Sheriff of Orange County, Florida 4't/de ,,. , Date: 7f/402— FOR USE AND RELIANCE ONLY BY THE SHERIFF OF ORANGE COUNTY, FLORIDA. APPROVED AS TO FORM AND LEGALITY THISr,?0 DAY OF , 2017. 04Q-at a-c/7 General Co el �J ORANGE COUNTY GOVERNMENT ,if . /ke,,,,,____—. Ra ael Mena Chief Information Officer Information Systems & Services APPROVED: ORANGE COUNTY, FLORIDA ~ ATTEST: Ia-.t 1.7 / a ,A Ter a Jacobs - '`f Orange County Mayor A 'ZIK1 11110* _. APPROVEDBY THE BOARD OFCOUNTY41 x . COMMISSIONERSFORONGECOTY,rail* vFLORIDA AT A MEE ING HELD ON %,63, l .:,, `'"_ AUG 0 1 2017 C! 1 F )0' '° UNDER AGENDA NO. . FOR USE AND RELIANCE ONLY BY ORANGE COUNTY, FLORIDA. APPROVED AS TO FORM AND LEGALITY THIS DAY OF , 2017. County Attorney OCOEE POLICE DEPARTMENT Charles J. Brown Chief of Police Date: APPROVED: CITY OF OCOEE, FLORIDA ATTEST: City Clerk Rusty Johnson Mayor APPROVED BY THE CITY COMMISSION OF THE CITY OF OCOEE, FLORIDA, AT A MEETING HELD ON UNDER AGENDA NO. . FOR USE AND RELIANCE ONLY BY THE CITY OF OCOEE, FLORIDA. APPROVED AS TO FORM AND LEGALITY THIS DAY OF 201_. City Attorney EInteroffice Memorandum JNTY WENT R I I) .1 July 20, 2017 TO: Mayor Teresa Jacobs -AND- Board of County Commissioners FROM: Rafael Mena, Chief Information Officer Information Systems & Services Division THRU: Rich Steiner, Enterprise IT Supervisor, Radio Services Information Systems & Services Division SUBJECT: Approval of Memorandum of Understanding Orange County Intergovernmental Radio System Encryption Key This Memorandum of Understanding (MOU) is structured as a unilateral agreement allowing Orange County public safety agencies access to the Orange County Intergovernmental Radio System. There will be no cost to Orange County since there is no additional equipment involved with this agreement. The MOU will establish parameters for use of a common encryption key for the public safety radios operating on the system. ACTION REQUESTED: Approval of Memorandum of Understanding Orange County Intergovernmental Radio System Encryption Key by and between the Orange County Sheriffs Office, the City of Apopka, the City of Belle Isle, the Town of Eatonville, the City of Edgewood, the City of Maitland, the Town of Oakland, the City of Ocoee, the City of Orlando, the University of Central Florida, the Town of Windermere, the City of Winter Garden, the City of Winter Park, Orange County Government, and Orange County School Police for public safety radios operating on the Orange County Intergovernmental Radio System at no cost to Orange County. RM/RS/ri c: Eric Gassman, Chief Accountability Officer, Office of Accountability /V\ yam' ORANGE COUNTY SHERIFF'S OFFICE 'A DOCUMENT ROUTING SLIP Date: September 6, 2017 To: Chief Charles J. Brown Via: From: Dorothy Burk Division/Section: Legal Services ❑ For Your Information—No Action Required ❑ Prepare Memo For Signature ❑ Answer Required n Read & Send to: E Answer Direct to Writer ❑ For Signature n File ® Other Action(See below) Remarks: Chief Brown, please return a copy of the fully executed MOU to: Orange County Sheriff's Office Attn: Legal Services 2500 West Colonial Drive Orlando, FL 32804 Please contact Katie Miller, Legal Services Coordinator at 407-254-7170 if you have any questions. 10-1169 (9/05)