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HomeMy WebLinkAbout09-06-95 SS ~ MINUTES OF THE CITY OF OCOEE CITY COMMISSION SPECIAL SESSION FOR TENTATIVE BUDGET PUBLIC HEARING AND CONTINUATION OF SEPTEMBER 5, 1995 REGULAR MEETING HELD SEPTEMBER 6, 1995 CALL TO ORDER Mayor Vandergrift called the special session to consider the tentative millage rate and tentative budget to order at 7:00 p.m. in the commission chambers and upon calling the roll declared a quorum present. PRESENT: Mayor Vandergrift, Commissioners Foster, Glass, Gleason and Johnson. Also present were City Manager Shapiro, City Attorney Rosenthal, Administrative Services Director Beamer, Personnel Director Psaledakis, Finance Manager Horton, City Engineer/Utilities Director Shira, Planning Director Wagner, Police Chief Mark, Recreation Director Beech, Concurrency Analyst Resnik, and Deputy City Clerk Green. ABSENT: None. -........ PUBLIC HEARING Mayor Vandergrift announced that this was a public hearing on the tentative budget and proposed millage rate for the City of Ocoee. Notice of this hearing was contained in the Notice of Proposed Property Taxes mailed by the Property Appraiser. The City Commission has previously set a proposed millage rate of 4.00 mills which represents no increase in millage over the rolled-back rate of 4.003 mills. Administrative Services Director Beamer presented her staff report dated September 1, 1995. She said that the budget now incorporated the changes made during the August work sessions and enumerated the changes as follows: 1) Deletion of $56,350 from the line items: Legislative Travel . . . . . . . . . . . . . . . . . . . . 5,000.00 Mayor/Commission Fund ............... 2,500.00 Legislative Community Promotions ......... 5,000.00 Non Profit Organizations . . . . . . . . . . . . . . . 10,000.00 Founder's Day . . . . . . . . . . . . . . . . . . . . . . 1,000.00 Welcome to Ocoee Sign ................ 2,700.00 Street Sweeper Lease Payments . . . . . . . . . . . 28,000.00 Road Striping . . . . . . . . . . . . . . . . . . . . . . . 2,150.00 2) Reinstatement of Seniors' Program pursuant to Commission Action on August 15, 1995. 3) Addition of Legal Fees ($10,000) for Seniors' Program. ~ ~ Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 4) Recalculation of Multi-Peril Insurance, Auto Liability Insurance and Health Insurance based upon the negotiation by Director of Employee Relations. 5) Deletion of Multi-Purpose Center/Gymnasium. 6) Exclusion of Part-Time Receptionist. 7) Removal of Office Furniture ($2,500) from Personnel. 8) Reinstatement of the current Longevity awards with no allowance for future recipients. 9) Reinstatement of the Merit System averaging 4 % . 10) Rebudget of the Starke Lake Bathrooms due to timing for completion. 11) Rebudget of the Lake Aide System. 12) Defer wiring for City Hall generator. '-" Ms. Beamer said that the budget was now balanced incorporating the 12 items and included contingency of $50,000.00. Attorney Rosenthal said for the record that there was no increase in the millage, and, in fact, there was a decrease in the millage over the rolled-back rate of 4.003, therefore no justification or discussion of reasons why ad valorem taxes were being increased had been put into the record. Comments by Citizens R. P. Mohnacky, 1820 Prairie Lake Boulevard, asked several questions to which Commission and staff responded. Comments by Commissioners Following discussion about the Merit System, Commissioner Gleason. seconded bv Commissioner Glass. moved to amend the tentative budget of the Citv of Ocoee distributed along with the budget message of the City Manager dated Julv 28. 1995. in the following manner: to delete Merit Award (averaging 4%) and add across-the-board increase of 1.5% for all emolovees along with the 2.5% COLA with the $65.364.00 savings to be added to contingencv. Motion carried 5-0. ~ 2 ~ Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 In the discussion of the above budget amendment, it was suggested that a meeting be held between Commission and employees, but it was determined that the City Manager would take care of advising employees of the changes. Mayor Vandergrift asked if there were any public comments on the motion which eliminated the merit pay, and there were none. There was further discussion on some of the budget changes listed above, but no additional amendments were proposed. Clerk's Note: There was no recess to recompute the proposed millage rate as no recalculation was required. City Attorney Rosenthal announced that the proposed millage is 4.0 mills which represents no increase in millage over the rolled-back rate of 4.003 mills. '-' Motion to adopt the tentative millage rate. Commissioner Gleason. seconded by Commissioner Glass. moved that the City Commission adopt a tentative millage rate of 4.0 mills for the fiscal vear beginnim! October 1. 1995 and ending September 30. 1996. There were no comments by citizens present, nor were there any further comments by Commission. Motion carried 5-0. Motion to adopt the tentative budget. Commissioner Foster. seconded by Commissioner Johnson. moved that the City Commission adopt the tentative budget of the City of Ocoee distributed along with the budget message of the City Manager dated Julv 28. 1995. as amended. such tentative budget being for the fiscal vear beginning October 1. 1995 and ending September 30. 1996. There were no comments from citizens, nor were there any further comments from Commission. Motion carried with an original vote of 4-1. then Commissioner Gleason requested an opportunity to change his vote and it was granted. yielding a final vote of 3-2 with Commissioners Glass and Gleason voting "nav." Motion to schedule the public hearing on September 20, 1995 at 7:00 p.m. in commission chambers to adopt the final millage rate and budget. Commissioner Foster. seconded by Commissioner Glass. moved that a public hearing to consider the final millage rate and final budget be scheduled for September 20. 1995 at 7:00 p.m. at a Special Meeting of the City of Ocoee Citv Commission to be held at the Ocoee Citv Hall Commission Chambers. that the hearing be advertised in accordance with the provisions of Section 200.065. Florida Statutes. and Section 7 of Article VI of the Ocoee City Charter. that '-" 3 ~ Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 the apDfopriate Resolutions necessarv to adopt the final millage rate and final budget be prepared by the City staff. and that all other action necessary to comply with the reauirements of Section 200.065. Florida Statutes. be undertaken. Motion carried 5-0. Announcement by Mayor Vandergrift of end of hearing and date for final millage and final budget hearing. Mayor Vandergrift announced the end of the hearing and that the final budget and final millage hearing would be held September 20, 1995 at 7:00 p.m. at Ocoee City Hall. 8:20 p.m. - Continuation of City Commission Meeting of September 5, 1995 OTHER BUSINESS - (Continued) DISCUSSION/ACTION RE: SGT. WILLIAM WALKER'S RETIREMENT. City Manager Shapiro presented the staff report dated August 31, 1995 explaining the background and fiscal impact of Sgt. Walker's request. '-' Commissioner Gleason stated for the record that he had made a mistake last year when he had supported Ordinance No. 94-07 allowing early retirement for people under the circumstances that were granted. However, he said, based on the legal opinion given by the attorney, he would support Sgt. Walker's request for early retirement as Sgt. Walker should not be singled out. Mavor Vanderl!l"ift. seconded bv Commissioner Foster. moved to find that Sgt. William S. Walker. Jr. was not properly notified of his retirement eligibility under the City Police and Firefighters' Pension Plan and is therefore deemed to be an "Eligible Member" who mav elect to retire and receive an unreduced benefit under the Retirement Incentive Window established bv Ordinance No. 94-07 notwithstanding his failure to notifv the Citv of his election to do so prior to September 30. 1994. and that the time frame for Sgt. Walker to make such election be the same number of days as provided in Ordinance No. 94-07 tb make such election. Motion carried 5-0. Recess: 8:30 - 8:35 p.m. DISCUSSION/ACTION RE: RFP-RECREATlON FACILITY. Recreation Director Beech presented his staff report dated August 23, 1995. He said that three firms had submitted proposals to provide design criteria services for the proposed Recreation Facility, and two of them had met with the Selection Committee. The Committee had recommended the firm of Gee & Jensen. ~. 4 '--" Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 Commissioner Gleason. seconded by Commissioner Glass. moved to award the Design Criteria Professional Services to Gee & Jenson. Engineers-Architects-Planners. Inc.. and authorize City staff to proceed with negotiation on a proposed contract involving the RFP and bring it back to City Commission. Motion carried 5-0. DISCUSSION/ ACTION RE: RSVP PROGRAM. Personnel Director Psaledakis explained that the RSVP Program ("We will be pleased to respond to your concern") would provide a method for citizens to call in and express their comments, concerns and complaints on a dedicated 24 hour hot line. The receptionist will answer the phone during regular hours and will retrieve after hours calls from the recorder each morning. The calls will be documented via computer on an "Action Memorandum" which will be forwarded to the appropriate department head(s), the Mayor, or Commissioner(s) for response. The initial action response is to be completed and returned to the receptionist for entry in the computer. All elected officials will receive monthly reports and may request a report of all recorded actions at other times. Mayor Vander2l'ift. seconded by Commissioner Johnson. moved to approve a pilot RSVP Program. Motion carried 5-0. '-' DISCUSSION/ACTION RE: DESIGN PRoPOSAL - FOREST OAKS & SOUTH WATER TREATMENT PLANTS WELL PuMPs AND GROUND STORAGE TANKS (ADDENDUM No. 95-2 TO PEC's AGREEMENT FOR CONSULTING ENGINEERING SERVICES). City Engineer Shira explained that the PEC proposal had two components. The first was the design for well pumps, ground storage tanks and connecting yard piping at both water plants to utilize the wells that were currently being drilled. The second was the incorporation of the Optimal Corrosion Control Plan required by the state and prepared by Malcolm Pirnie, Inc. in order to bring the copper corrosion rate to within acceptable parameters. PEC will use Malcolm Pirnie as a sub-consultant. Commissioner Foster. seconded by Commissioner Glass. moved to authorize the Mavor and City Clerk to execute Addendum No. 95-2 in the not to exceed amount of $108.497.00 in accordance with PEC's proposal dated June 30. 1995. Motion carried 5-0. DISCUSSION/ ACTION RE: DRAFf CONCURRENCY ANNUAL REpORT. Concurrency Analyst Resnik presented a summary of the findings from the review of the six areas of infrastructure and services which the City is required to monitor: traffic circulation, sanitary sewer, potable water, solid waste, stormwater drainage, and recreation. She explained that the only deficiencies found were in the area of traffic circulation for portions of Good Homes Road and Silver Star Road. ~ 5 \.,. Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 Commissioner Gleason. seconded bv Commissioner Glass. moved to direct staff to prepare a Resolution to include the attached report as the formal assessment of infrastructure and services and to include. as part of the Resolution. an Infrastructure Deficiencies Map depicting the two areas of deficiencies in the area of traffic circulation: Good Homes Road (Countv road) from State Road 50 to White Road and Silver Star Road (State Road 438) from Clarke Road to Good Homes Road. Motion carried 5-0. DISCUSSION/ ACTION RE: WEST ORANGE HEALTHCARE FOUNDATION FESTIVAL. It was the consensus of the Commission that the City could not afford to sponsor the West Orange Healthcare Foundation Festival this year. CREATE/DIRECT COMMITIEE TO REVIEW SENIOR PROGRAM - APPOINT MEMBERS. After some discussion, Commission agreed the Senior Program Review Committee should include 11 members, with each Commissioner appointing two members and the Mayor appointing three members. The following appointments were made: Commissioner Foster: Mr. Owen Ems, 909 Flewelling Avenue Mrs. Hilda Ems, 909 Flewelling Avenue '-" Commissioner Glass: Mrs. Betty Goble, 1118 Caballero Road Mr. Dan Murphy, 2258 Holly Ridge Drive Commissioner Gleason: Ms. Nancy Parker, 6748 Sawmill Boulevard, Orlando, 32818 Mr. Jim Ulmer, 2547 Greywall Avenue Mayor Vandergrift: Mr. Darrell Wolfe, 710 E. Lakeshore Drive (Commissioner Johnson and Mayor Vandergrift will each make two appointments in the September 19 meeting.) Mavor Vandersrrift. seconded bv Commissioner Glass. moved to set UP the Senior Program Review Committee to be made UP of two appointees bv each Commissioner and three appointees bv the Mavor: to include those members appointed above with remainder to be appointed on September 19: to instruct the Committee to choose a chairman and submit a list of possible attornevs to recommend to Commission for hiring: for the Citv Manager to staff the Committee as needed: and charge the committee with the task of reviewing the Senior Program (formerlv called the Over 65 Program) as to cost. legality. financial feasibility. and to evaluate establishing ~ 6 '-' Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 a non-nrofit foundation. and further matters as thev deem appropriate in relation to the Committee. Motion carried 5-0. APPOINTMENTS TO BOARDS. Commissioner Glass. seconded bv Commissioner Johnson. moved to appoint or reappoint as follows: '-' Citizen Advisorv Council for Police DeDartment Mr. Mark Linn (reappoint to Aul:!Ust. 1998) Mr. Ken Hale (appoint to AUl:!Ust. 1998) Code Enforcement Board Ms. Linda Santo (appoint alternate as full member for term to expire AUl:!Ust. 1996) Mr. John Linebarier (reappoint as alternate to October. 1998) Mr. Kent Skiles (appoint as alternate member for term to expire September. 1998) Board of Trustees for General EmDlovees' Retirement Trust Fund Mr. Lester Dabbs (reappoint to October 1. 1997) Board of Trustees for Police Officers' /Firefil!hters' Retirement Trust Fund Mr. Robert Williams (reappoint to October 1. 1997) Motion approved 5-0. STAFF REPORTS None. COMMENTS FROM COMMISSIONERS COMMISSIONER JOHNSON: None. COMMISSIONER FOSTER: None. COMMISSIONER GLASS: 1) Will send letter of congratulations to Cal Ripken, Jr. on behalf of the Commission. COMMISSIONER GLEASON: None. MAYOR VANDERGRIFT: 1) Called for a lake clean up to correspond with the great water way cleanup which is happening September 16th. Asked Ms. Beamer what would be needed in order to remove the cattails. Ms. Beamer said it could not be done at this time as the permit was '-" 7 '-' Ocoee City Commission Special Budget Session and Continuation of September 5 Regular Meeting September 6, 1995 open. was being amended. and could not be utilized until confirmation was received from DEP. 2) Noted that Commissioner Foster, who has announced his retirement, had been serving on many committees, and asked him from which ones he wished to retire. Commissioner Foster confirmed he wished to be replaced on all the committees on the list that he had submitted. Mayor asked City Manager to send memo to Commissioners asking if they would like to volunteer for any of the committees. 3) It was his responsibliity to arrange for a joint meeting about the Western Beltway with the cities of Apopka, Winter Garden and Ocoee. (Windermere and Oakland would be invited as well.) He suggested, and Commission agreed, to set Tuesday, October 10th at 7:30 p.m. in Ocoee Commission Chambers for a joint meeting in which the cities might pass resolutions in support of the Western Beltway. 4) Asked if the sign ordinance would be considered in the next meeting. Mr. Shapiro said it would go before P & Z in their next meeting and would come to Commission shortly thereafter. ADJOURNMENT The meeting adjourned at 9:55 p.m. Attest: APPROVED: City of Ocoee '- h1.. II.A ..'1U( ) j A" Ut../ Marian Green, Acting City Clerk ~cott~~ ~ 8