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HomeMy WebLinkAbout04-07-98 MINUTES OF THE OCOEE CITY COMMISSION MEETING HELD APRIL 7, 1998 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7: 15 p.m. in the Commission Chambers. Following a moment of silent prayer for Ralph Jones, Planning & Zoning Commission member who passed away Friday, April 3, 1998, Hilda Ems led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass (arrived at 7:20 p.m.), Howell and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, Assistant City Engineer Wheeler, Public Works Director Smith, Recreation Director Nordquist, Fire Chief Strosnider, Police Chief Mark, Building Official Flippen, Finance Director Horton, Finance Supervisor Carter and City Clerk Grafton. ABSENT: None. PRESENT A TIONS AND PROCLAMATIONS PRESENTATION: AMERICAN WATER SKI EDUCATIONAL FOUNDATION - HALL OF FAME SCHOLARSHIP TOURNAMENT - CAROLE LOWE, EXECUTIVE DIRECTOR Mrs. Carole Lowe was not present to present this request for funds. No action was taken. Mayor Vandergrift read the following proclamations: DAY OF REMEMBRANCE - APRIL 26, 1998. KNOW YOUR NEIGHBOR MONTH - APRIL, 1998. CONSENT AGENDA The consent agenda consisted of items A, B, C, D and E. Commissioner Anderson said that in the approval of the consent agenda in the regular Commission meeting of March 17, 1998, he had neglected to pull item III B. - Approval and Authorization to Extend Certain Deadlines Related to Resolution No. 97-05 Vacating and Abandoning a Portion of Palm Drive - for discussion and, without objection, would like the record to show that he opposed the issue. Mavor Vandererift. seconded by Commissioner Anderson. moved to approve the consent agenda as presented. Motion carried 5-0. A. Approval and Acceptance of Minutes ofCitv Commission Ree:ular Meeting of March 17. 1998 and old Minutes as follows: 1. Regular Meetings of February 6, 1996, March 19, 1996; 2. Budget Workshops of August 22,1996, and August 23,1996; 3. Canvassing Board Meeting of March 26, 1997; 4. Special Session for Non-Ad Valorem Tax Assessment (M&M Utilities) of August 25, 1992; 5. Work Session to Review Charter of January 4,1993; Ocoee City Commission Regular Meeting April 7, 1998 6. Joint Workshop with Planning and Zoning Commission of April 17, 1995; 7. Forum for Diamond Ski Team of February 15, 1996; 8. For Your Information: Mayor Vandergrift/Commissioner Glass Meeting of April 12, 1995 and Mayor Vandergrift/Commissioner Anderson Meeting of December 21,1995. B. Approval and Authorization to Use $6.623 from Contine:encv to Repair City Hall Generator. C. Approval and Authorization to Close Sandv Beach Lane on April 12. 1998 from 11:00 a.m. until 8:00 p.m. D. Approval and Authorization to Close Oakland Ave. April 25.1998 from 7:00 a.m. to 4:00 p.m. E. Approval and Authorization for Mayor and City Clerk to execute Florida Department of Transportation Maintenance Contract Renewal - Contract #AD 603 State Job #75906-92 4/73. F. Approval and Reauthorization of Horizontal Construction Contractors. G. Approval and Authorization for the Mayor and City Clerk to execute First Amendment to Contract for Continuine: Transportation Planning and Traffic Ene:ineerine: Services for City Projects. COMMENTS FROM CITIZENSIPUBLIC Mr. Charles Stein, 561 Palm Drive, recounted repeated reports by him to police and elected officials regarding heavy and noisy traffic at a trailer in his neighborhood until late at night. Police Chief Mark said that in the last 13 to 14 months, in which Mr. Stein has phoned the Police Station 17 times, action had been taken. Time and time again, he had been asked to swear a complaint, but he refused to do so. Commissioner Glass asked if there was an ordinance that could help remedy this problem. Chief Mark said disturbing the piece comes to mind, but he would have to look into other ordinances and make sure. Commissioner Parker suggested having police pay close attention to the location so that it becomes an unattractive party area. Mr. Stein said he would do whatever it takes to remedy this problem. He added that neighbors have reported this problem in the past, but finally gave up due to no response. COMMISSIONERS ANNOUNCEMENTS/CORRESPONDENCE Commissioner Howell: 1) Said he received phone calls from residents of Melva St. complaining of people using excessive speeds. Police Chief Mark said he has put together a team to remedy the problem. Commissioner Anderson: 1) Would like the City to make sure its computers are set for the year 2000. City Manager Shapiro said that although the City's computer systems are new, and that the Data Processing Department is aware of the problem, he still could not promise there wouldn't be a problem come the year 2000. Commissioner Glass: 1) Announced Spring clean-up Saturday, April 18 & 25, 1998. 2 Ocoee City Commission Regular Meeting April 7, 1998 Mavor Vandererift: I) Announced the RSVP No. 656-2218. 2) Announced the Earth Day/Arbor Day celebration Thursday, April 23, 1998 at Ocoee Elementary School from 9:00 a.m. to 10:00 a.m., where students will plant a tree and give trees away to citizens. PUBLIC HEARINGS ORDINANCE No. 98-07, RELATING TO FIRE PREVENTION STANDARDS AND UPDATING CODE. City Attorney Rosenthal read this Ordinance by title only. Fire Chief Strosnider was present to answer questions. The public hearing was opened. As no one wished to speak, the public hearing was closed. Commissioner Glass, seconded by Commissioner Anderson, moved to approve Ordinance No. 98-07. Motion carried 5-0. OTHER BUSINESS DISCUSSION/AcTION RE: STARKE LAKE RESTROOMS City Manager Shapiro presented the Starke Lake restrooms final site plans and introduced Mr. Jim Swickerath, Architect, who responded to questions. Mayor Vandergrift asked if the plans were to ready to go out to bid. Mr. Shapiro said it was up to Commission on whether they liked the project and wanted to fund it. Otherwise the plans were ready to go to bid. Mayor Vandererift, seconded bv Commissioner Glass, moved to send the plans out to bid and see if the bids come in within the budgeted cost. Motion carried 4-1, with Commissioner Anderson voting no. DISCUSSION/ACTION RE: FINAL WORK ORDER FOR FIRE STATIONS Fire Chief Strosnider presented the staff report and answered questions for Commission. Commissioner Parker, seconded by Commissioner Anderson, moved to approve Change Order No.3 with Priority 1 Construction of Brevard Inc., and for the funds to come from Capital Proiects Fund. Motion carried 5-0. DISCUSSION/ACTION RE: CHANGE ORDER #5 WITH WHARTON-SMITH FOR FOREST OAKS AND SOUTH WATER TREATMENT PLANT PROJECT Assistant City Engineer Wheeler was present to answer questions. Commissioner Glass, seconded by Commissioner Parker, moved to approve Change Order No.5 with Wharton-Smith, Inc. by increasing the contract amount by $12,120.10, with no extension in contract time, and authorize the Mayor and City Clerk to execute Change Order No. 5. Motion carried 5-0. 3 Ocoee City Commission Regular Meeting April 7, 1998 DISCUSSION/ACTION RE: MAINTENANCE F ACILITY AT W ASTEW A TER PLANT - CONCEPTUAL PLAN PRESENTATION AND AUTHORIZATION FOR WORK ORDER #10 WITH GEE & JENSON, INC. Assistant City Engineer Wheeler presented the staff report and explained that in July of 1997, Commission authorized the Engineering Department to enter into a contract with Gee & Jenson, Inc. to develop a conceptual floor plan, project budget and schedule, conceptual site plan and an evaluation of the existing and required mechanical, electrical, and plumbing systems for renovating the existing Operation Building, a new Maintenance Building and a new Administration Building. Work Order No.9 was the contract for performing that plan. But due to a lack of funds, staff recommended proceeding with the Maintenance Building as the top priority followed by the renovations to the existing Operation Building depending upon remaining available funding and to construct the Administration Building in the future when additional funding becomes a realization. Mr. Paul Herwig, Manager of Architectural Services, Gee & Jenson, gave a brief presentation on the Improvements to the A.D. Mims Wastewater Treatment Plant Programming/Site Evaluation report and responded to questions. Work Order No. 10 for Gee & Jenson, which included the development of Schematic Design & Design Criteria Package development, St. John's River Water Management District stormwater permitting, assistance to the City in the bidding, contract negotiation, and construction document review, was also included for consideration and action. Commissioner Glass, seconded by Commissioner Anderson, moved (1) to accept the report titled The A.D. Mims Wastewater Treatment Plant Programming/Site Evaluation as presented, (2) to authorize the Mayor and City Clerk to execute Work Order No. 10 with Gee & Jenson, Inc. in the amount of 49,700.00, and (3) to authorize the Engineering Department to proceed with the design development, bid the proiect and return to Commission for approval of award upon recommended selection of a design/build team. Motion carried 5-0. RESOLUTION No. 98-04, REGARDING SIGNATORIES FOR ALL OF THE CITY'S BANK ACCOUNTS City Attorney Rosenthal read this Resolution by title only. Finance Director Horton presented the staff report and explained that this Resolution repeals 94-08, which referenced the Finance Manager and the position of Director of Administrative Services, and replaces them with the positions of Director of Finance and Finance Supervisor, as well as facilitating wire transfer for direct deposit. Commissioner Glass, seconded by Commissioner Anderson, moved to adopt Resolution 98-04 as presented. Motion carried 5-0. DISCUSSION/ACTION RE: QUALIFICATIONS FOR INVESTMENT BANKING SERVICES. Finance Director Horton presented the staff report and explained that with a current low interest rate environment and with upcoming capital improvements over the next few years, it is in the City's best interest to review investment banking qualifications. It is staff s intent to 4 Ocoee City Commission Regular Meeting April 7, 1998 expand the City's investment banking team to provide the City with greater flexibility. Toward that end, a request for qualifications (RFQ) has been prepared for publication and a review committee has been appointed by the City Manager to review responses to the RFQ and make a recommendation to the City Commission. Staff has requested that Commission appoint a member to serve on this selection committee. Without objection, Commission appointed Commissioner Anderson to the selection committee. DISCUSSION/AcTION RE: SUPPLEMENTAL AMENDMENTS TO THE MASTER LEASE-PURCHASE AGREEMENT FOR QUALIFIED TAX EXEMPT FINANCING WITH SUNTRUST BANK 1) RESOLUTION No. 98-05, SUPPLEMENTAL AMENDMENT No. 1. 2) RESOLUTION No. 98-06, SUPPLEMENTAL AMENDMENT No.2. City Manager Shapiro pulled this item as it was not necessary for discussion at this time. STAFF REPORTS - None. COMMISSIONERS COMMENTS Commissioner Howell: 1) Said he has received phone calls from concerned neighbors about people trespassing into a small frame house on the corner of Lyman Street and Lakewood A venue that is supposed to be empty. Mr. Shapiro said he would relay the information to Chief Mark and Code Enforcement. 2) Asked if there was any reason why employees on-call were not able to take City vehicles home. Mr. ShaDiro said a former Commission had advised him not to let employees take vehicles home, but that employees had recently brought the issue back up again. He said he would have no problem with them doing this, but there would have to be a very strict policy to go along with it. He said he had planned to bring this issue up at the budget. Commissioner Anderson: 1) Asked Assistant City Engineer/Utilities Director Wheeler about Ocoee's water quality and why it tasted different from Orlando's and Winter Garden's. Mr. Wheeler explained that these cities take their water from the same aquifer. but that some of their methods of treatment may be different. 2) Announced the Orange County Commission luncheon Thursday, April 9, 1998 at the West Orange Country Club. 3) Inquired as to what had happened to the memorandum regarding the colossal garage sale that was supposed to be in this agenda. Mr. ShaDiro said it would be in the next Commission meeting agenda. 4) Announced the pre-kindergarten class invitation to hand paint a butterfly from your hand print April 22, 23 & 24, 1998, from 8:00 a.m. - 12:00 p.m. at Ocoee Elementary. Commissioner Glass: 1) Said he was happy to see the Mayor feeling better. 5 Ocoee City Commission Regular Meeting April 7, 1998 Commissioner Parker: No comments at this time. Mavor Vandergrift: 1) Said he had a number of friends involved in the Hyde Park tornado event, and after spending much time looking around the area, he felt there were major problems that needed to be addressed involving mobile homes and catastrophes. He asked for volunteers to serve on a task force; and set a tentative meeting for May 6, 1998, in the Commission Chambers, to discuss safety issues in trailer parks and mobile homes, and would like to have T.V. coverage. 2) Said, with the help of the City Clerk's office, would be trying to put together a gallery of Ocoee's former Mayors in the Commission Chambers. 3) Announced the luncheon honoring secretaries April 22, 1998, from 12:00 p.m. to 1 :00 p.m. at Windermere Town Hall. 4) Asked that the entrance doors to the Commission Chambers be fixed. City Clerk Grafton said she had spoken to Public Works Director Smith regarding this issue and he said the door would be taken care of immediately. 5) Recognized two college students who were sitting in the audience. 6) Announced that there would be an out of the Sunshine meeting dealing with umon negotiations immediately following this regular Commission meeting. ADJOURNMENT The meeting was adjourned at 8:33 p.m. Attest: APPROVED: City of Ocoee i -:- /' .. j ../ c;5 ~. , ..... tt 1./ tLvt.I2",,_ \. I S. Scott Vandergrift, Mayor ~ ~ 6