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HomeMy WebLinkAbout07-15-97 MINUTES OF THE CITY OF OCOEE CITY COMMISSION MEETING HELD JULY 15, 1997 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7: 15 p.m. in the Commission Chambers. Pastor Weldon led in the prayer and Hilda Ems led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass (arrived at 7:24 p.m.) Howell, and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, City Engineer/Utilities Director Shira, Assistant City Engineer Wheeler, Planning Director Wagner, Senior Planner Home, Capital Projects/Concurrency Analyst Resnik, Finance Director Horton, Budget Specialist Strickland, and City Clerk Grafton. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS PRESENTATION GIRL SCOUT PEACE POLE - GIRL SCOUT TROOP 902 - PAULA BARNETT/MELISSA COOPER Melissa Cooper, Girl Scout from Troop 902, read a prepared statement requesting permission to place a Peace Pole either at the entrance of the Community Center or at the Ocoee Gazebo that would read "peace on earth" in French, Spanish, German and English. Consensus was reached to grant permission to Girl Scout Troop 902 to place the Peace Pole at the Ocoee Gazebo. FAMILIES NETWORKING TOGETHER - FORMER COMMISSIONER GLEASON. Former Commissioner Gleason, 856 Hammocks Drive, speaking as Vice President of P.T.S.A of West Orange High School and representing Families Networking Together, gave a presentation explaining the basic goals of the organization. He asked that the City invest in a partnership with the over 400 families who are committed to steering the children away from drugs by providing a safe place to celebrate weekends and graduation. He advised that those who wished further information should call Denise Hall, Coordinator, at 656-2424 Ext. 677. Commissioner Anderson. seconded by Commissioner Glass. moved to grant $1000 from Community Promotions to Families Networking Together. Motion carried 5-0. Mayor Vandergrift recognized two of the City's employees present with their sons, Senior Plans Examiner Washington and son Chris, and Site Plans Examiner Lewis and his two sons, Mark and Lance. Ocoee City Commission Regular Meeting July 15, 1997 CERTIFICATES OF RECOGNITION TO ABRA HORNE AND JANET RESNIK FOR EARNING THEIR AMERICAN INSTITUTE OF CERTIFIED PLANNERS (AICP) CERTIFICATION. Mayor Vandergrift introduced Senior Planner Home and Capital Projects/Concurrency Analyst Resnik; and Planning Director Wagner presented them both with certificates of recognition for passing the National American Institute of Certified Planners (AICP) Exam. Mayor Vandergrift announced that Pastor Weldon would be leaving the City of Ocoee and moving to Baxley, Georgia. He spoke of the Pastor's accomplishments in the community, especially as City Chaplin, and presented him with a special certificate of appreciation. Pastor Weldon expressed his gratitude to the community for making him feel welcome the seven years he served the City of Ocoee. CONSENT AGENDA The consent agenda consisted of items A and B. Commissioner Glass, seconded by Commissioner Howell. moved to accept the consent agenda as presented. Motion caITied 5-0. A. Approval and Acceptance of Minutes of City Commission Ree:ular Meetine: of July 1. 1997. B. Approval and Acceptance of A~reement for Auditing Services with McDirmit. Davis. Lauteria. Puckett. Vogel & Comllany. P.A.'s for a three year period. COMMENTS FROM CITIZENS/PUBLIC Former Commissioner Gleason, 856 Hammocks Drive, asked that Commission consider a sidewalk extension on the northeast comer of Clarke Road and Silver Star Road during the budget workshop sessions. City Manager Shapiro said that as the property is developed he would make sure sidewalks were included. Mayor Vandergrift thanked City Planners for their efforts in planning the library to be constructed on the southeast comer of Clarke and Silver Star Road. PUBLIC HEARING SECOND READING ORDINANCE No. 97-15, RELATING To FALSE ALARM RESPONSE FEES. City Attorney Rosenthal presented this Ordinance by title only. The public hearing was opened. Mayor Vandergrift spoke of the necessity for citizens in the community to make sure their alarms operated properly as false alarms sometimes create dangerous situations and pull much needed officers from areas where they are needed most. 2 Ocoee City Commission Regular Meeting July 15, 1997 As no one from the public wished to speak, the public hearing was closed. Mavor Vandere:rift. seconded by Commissioner Anderson. moved to adopt Ordinance No. 97-15 and authorize execution thereofbv the Mayor and City Clerk. Motion carried 5-0. 7:30 P.M. CLOSING OF BEXLEY BOULEVARD. Capital Projects/Concurrency Analyst Resnik gave an overview of the staff report and explained that last year the City Commission had approved the temporary closing of Bexley Boulevard at its connection with Natchez Trace Boulevard as a means of addressing the concerns of Silver Bend residents. The residents have pressed to make the barrier permanent and propose a wrought iron fence with brick columns on either side as the permanent barrier. The estimated cost for the improvements was $7,500.00. The Homeowners Association has requested that the City pay any cost exceeding the $7,500 along with any maintenance. The public hearing was opened. Mrs. Martha Lopez-Anderson, representing Silver Bend Homeowners, said they would like to have everything in writing before going forward with the project. The public hearing was closed. Commissioner Parker. seconded by Commissioner Anderson. moved to approve the wrought iron fence with brick columns as the permanent means of closing Bexley Boulevard at Natchez Trace Boulevard. also. that the homeowners be responsible for the cost of improvements UP to a maximum of $7500 with the funds to be paid to the City before the work is awarded under the City's purchasing system. Any additional costs will be the responsibility of the City to be taken from the Road Repairs Account in the Public Works Department. Motion carried 5-0. OTHER BUSINESS DISCUSSION/AcTION RE: CHARTER REVIEW COMMISSION REpORT - CHAIR BEATTY Chairman Beatty gave an overview on the status of the Charter Review Commission, advising that due to lack of a ground swell of sentiment to change the Charter, the CRC's recommendation was to wait until the February election to present the one separate item for three year terms and that the other proposed changes be included as clean up items. Mayor Vandergrift thanked Chairman Beatty for the report and the CRC's efforts, and proposed that the City Commission hold a public hearing to discuss the changes presented in the report. 3 Ocoee City Commission Regular Meeting July 15, 1997 Mavor Vandere:rift. seconded by Commissioner Anderson. moved to receive report from the Charter Review Commission and set a public hearing for the second Commission meeting in August. Motion carried 5-0. DISCUSSION/AcTION RE: STORM SEWER AND ROAD REPAIR AGREEMENT RE: SILVER GLEN. City Engineer Shira presented the staff report and explained that over the past few months, the City has been working with U.S. Homes and their engineers and contractors to try to determine what repair work would be required on the storm sewers in the Silver Bend subdivision. An Agreement with u.s. Homes calls for them to repair, at their cost, all leaking pipe joints that were rated as 3 or 4 and to also repair those areas of failed pavement that are or can reasonably be attributable to problems with the subsurface storm sewer system. Mavor Vandere:rift. seconded by Commissioner Parker. moved to authorize the Mayor and City Clerk to execute the Storm Sewer and Road Repair Agreement with U.S. Home Corporation. a Delaware Corporation. and Eddie Fountain. a/b/a F.E. Development Recycling Inc. Motion carried 5-0. DISCUSSION/ACTION RE: TRAFFIC CALMING POLICY. Capital Projects/Concurrency Analyst Resnik presented the staff report and explained that in recent discussion before the City Commission regarding the potential closing of Bexley Boulevard, staff had been directed to formulate a policy for street closings and other methods of addressing traffic problems in neighborhoods. Whit Blanton, JHK Consultants, was present to answer questions. Commissioner Parker. seconded by Commissioner Glass. moved to adopt the policy as presented. and directed staff: (1) to prepare a Resolution adopting an application form. and (2) to prepare a Resolution adopting a fee of$250. Motion carried 5-0. Mayor Vandergrift. seconded by Commissioner Glass. moved to ask the Police Department to collect information for a Citizen involvement program similar to the one St. Cloud uses and then report back to Commission on whether it is something citizens could get involved in. Motion carried 5-0. DISCUSSION/AcTION RE: CITY OF OCOEE -VS- JERRY L. JONES. Building Official Flippen gave an overview of the referenced case and said that on May 25, 1993, the City's Code Enforcement Board entered an order finding Jerry L. Jones to be in violation of Article V, Section 5-4.H of the City of Ocoee's Land Development Code. Specifically, the Board found that Mr. Jones was improperly maintaining a fence within a "safe site triangle". As of yet, Mr. Jones has failed to comply with the City's order. 4 Ocoee City Commission Regular Meeting July 15, 1997 Mayor Vandergrift left the table during Mr. Flippen's presentation. Commissioner Howell. seconded by Commissioner Anderson. moved to authorize the City Attorney to commence iudicial action against Jerry L. Jones and any other persons having an interest in the property in order to compel removal of the fence located at 801 West Harbor Court in Ocoee. Motion carried 4-0. (Mayor Vandergrift was not present.) RECESS 8:52 p.m. - 9:10 p.m. DISCUSSION/ACTION RE: CAPITAL IMPROVEMENTS PLAN. Finance Director Horton presented the Capital Improvements Plan for the years 1998- 2002 and was present to answer questions. The CIP was reviewed page by page. Upon reaching page 6, Mavor Vandere:rift seconded by Commissioner Glass. moved to change numbers 112 - Turf block for Lakeshore parking lot - $70.000 and 113 - pumps. electric. etc. to replace large well at Little League Fields $10.000 as follows: that the funds be moved from FY 97/98 to FY98/99 and that both be ranked number one. Motion carried 5-0. Both Mayor Vandergrift and Commissioner Howell asked that a public telephone be put in the Municipal Complex area. Commissioner Glass noted that number 191 - portable radios - $3,300 should be $3,600. Commissioner Howell. seconded by Commissioner Glass. moved to accept the Capital Improvements Plan for the years1998-2002 as amended. Motion carried 5-0. DISCUSSION/AcTION RE: SET PROPOSED MILLAGE RATE. Finance Director Horton presented the staff report and recommendation to set the tentative Millage Rate at 4 mills. Mayor Vandergrift reported that he had met with the property appraiser regarding a glitch in their figures and they were considering changing the roll-back rate. He asked that staff follow up on this. Commissioner Glass. seconded by Commissioner Parker. moved to set the tentative Millage Rate at 4 mills. Motion carried 4-1. (Mayor Vandergrift voted no.) DISCUSSION/AcTION RE: SET BUDGET WORKSHOP AND PUBLIC HEARING DATES. After brief discussion ensued about the availability of Commissioners on the proposed dates, Commissioner Glass. seconded by Commissioner Anderson. moved to set budget workshops for the 13. 14. 18 and tentatively the 20th of August. all to commence at 7:00 p.m.. with the Tentative Budget hearing to be held at 7:00 p.m. before the regular 5 Ocoee City Commission Regular Meeting July 15, 1997 Commission meeting Tuesdav. September 2nd: and the Final Budget hearing to be held Wednesday. September 10th at 7:30 p.m. Motion carried 5-0. DISCUSSION/AcTION RE: CONSTRUCTION INDUSTRY TASK FORCE Consensus was reached to table this item to the next Commission meeting. DISCUSSION/ ACTION RE: CHANGE ORDER No. 4 WITH WHARTON SMITH INC. FOR FOREST OAKS AND SOUTH WATER TREATMENT PLANT GROUND STORAGE TANKS AND WELL PUMPS. Assistant City Engineer Wheeler gave a brief overview of the staff report and was present to answer questions. Mayor Vandergrift. seconded by Commissioner Anderson. moved to approve Change Order No. 4 with Wharton-Smith. Inc.. by increasing the contract amount by $140. 856.85. with a total extension in contract time of 198 days. and authorize the Mayor and City Clerk to execute Change Order No.4. Motion carried 5-0. STAFF REPORTS - None COMMENTS FROM COMMISSIONERS Commissioner Parker: No comments Commissioner Glass: 1) Reported that the County Commissioners had not been able to reach an agreement on the tax and had scheduled another hearing for August 5. He said that under Chairman Chapin's proposal all cities will get 16%. 2) The County deferred the decision on Belmere until July 22. Commissioner Anderson: 1) Asked that bicycle cops be put back in action. City Shapiro Manager responded that he is waiting until more of the new officers are trained. Commissioner Howell: 1) Ursula Walker still is waiting for clean water. Mr. Shapiro said he would aITange a meeting with Commissioner HowelL Mrs. Walker. and City Engineer Shira to discuss it. 2) Mrs. Walker's easement is grown up again. Mr. Shapiro said he would put that in the schedule to be cut. 3) John Boyd asked if anything can be done to keep water from coming up his driveway to his house. Mr. Shapiro said this could be discussed at the drainage workshop on July 24. 4) Asked when the siding on City Hall is going out to bid. Mr. Shapiro said in the next 2-3 weeks as he had to clear it with the attorneys. 5) Announced the RSVP number 656-2218. 6 Ocoee City Commission Regular Meeting July 15, 1997 Mavor Vandergrift: 1) Asked that the signs for the parks that were recently approved be posted, as he often sees beer bottles/cans in the parks. 2) Thanked all again for the support for the library, and announced that the library in Winter Garden would remain open while the Ocoee library is being built. 3) Noted that there are no trash receptacles at the Cemetery and he would like to see more trees planted out there. 4) Asked when the flyer stuffer would be ready. ADJOURNMENT The meeting was adjourned at 10:50 p.m. Attest: APPROVED: <...., " " .' .' If //. /'/1 .,:!;/ . // .) ~.tf ,-,/!(t.C--l,\C l/ S. Scott Vandergrift, Mayor .J 7