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HomeMy WebLinkAbout12-02-97 MINUTES OF THE OCOEE CITY COMMISSION MEETING HELD DECEMBER 2, 1997 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7: 15 p.m. in the Commission Chambers. Ron Cargil, Harvest International Ministries, led in the prayer and Frances Watts led in the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Howell and Parker. Also present were City Manager Shapiro, City Attorney Rosenthal, City Engineer/Utilities Director Shira, Assistant City Engineer Wheeler, Planning Director Wagner, Information Systems Manager Tartar, Public Works Director Smith, Acting Recreation Director Nordquist, Finance Supervisor Carter, Police Chief Mark, Fire Chief Strosnider, PEC Consulting Engineer Hooper, and City Clerk Grafton. ABSENT: None. PRESENTATIONS AND PROCLAMATIONS PRESENTATIONS Mayor Vandergrift invited Sgt. Bob Chedwick, Auxiliary Officer, to the lectern and gave a brief history of his accomplishments, adding that no one puts in more hours than Sgt. Chedwick. Police Chief Mark presented him the "Outstanding Police Auxiliary Officer of the Y ear Award" and thanked him for all his hard work. Mayor Vandergrift said he would like to start a small recognition program for all volunteers. Mayor Vandergrift invited Mrs. Nancy Reilly, Team Mom, to the lectern. Mrs. Reilly spoke on behalf of the Pee Wee Cheerleaders and introduced Coaches and Team Moms from the Bulldog Cheerleading Squad: Sheryl Hewitt, Coach Kim Odell, Coach Philip Austin, Coach Lori Mann, Team Mom Mary-Ann Wilburn and Team Mom Teresa Correl. She then presented the Mayor and Commission with a certificate of appreciation for supporting the Ocoee Bulldog Cheerleaders. She also announced that the Pee Wee Cheerleaders were first runner-up in the southeastern region and would be competing in the nationals, Friday, December 12, 1997, at the New Disney Sports Complex. The Ocoee Pee Wee Cheerleaders then did several cheers for Commission. Commissioner Howell. seconded by Commissioner Anderson. moved to donate $400 to the Bulldog Cheerleaders. for tote bags. with "Good luck from the City of Ocoee" written on one side and "Bulldogs" on the other. Motion carried 5-0. RECESS - 7:30 p.m. - 7:40 p.m. Mayor Vandergrift thanked WOTV for televising the meeting and Bumble Bee Florists for the flowers on the dais. Ocoee City Commission Regular Meeting December 2, 1997 CONSENT AGENDA The consent agenda consisted of items A, Band C. Commissioner Anderson. seconded by Commissioner Parker. moved to approve the consent agenda as presented. Motion carried 5-0. A. Approval and Acceptance of Minutes of City Commission Regular Meetin2: of November 18. 1997 and Special Session held January 27.1994. B. Approval and Authorization for Mayor and City Clerk to execute POZO Subdivision - Final Plat. C. Approval and Authorization for Mayor and City Clerk to execute Interlocal A2:reement Providin2: for Joint Collection of Monitoring Data between Joint Applicants (Municipalities. Valencia Water Control District. FDOT and Oran2:e County Within Unincorporated Orange County). COMMENTS FROM CITIZENS/PUBLIC Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, spoke of Clarke Road maintenance and suggested researching different grasses and shrubs that require no maintenance instead of continuing to hire people to care for the landscaping. Mr. Shapiro spoke of the City's future plans for Clarke Road and Mayor Vandergrift suggested that he call the RSVP Line (656-2218) and ask to speak to the horticulturist regarding those products. Mrs. Frances Watts, 43 Shell Key Court, spoke regarding the curfew imposed at Pioneer Key Parks and said she would like to see the same curfew throughout the City. She also spoke of the problem with shopping carts being left in the mobile home park where she lives. Public Works Director Smith advised that their procedure is call the store, report the location of the carts and tell them that they have two hours to pick up the carts or Public Works will return them at a charge. Former Commissioner Vern Combs, 310 Sabinal Street, again expressed concern that the proposed sidewalk on Orlando Avenue will disturb the crepe myrtles planted by the Prima Vista Homeowners Association at the entrance to that subdivision. Mr. Shapiro said the City would try to move some of them to another area, but some of them would still have to be removed in order to connect the sidewalk. Mr. Combs also asked if there would be Christmas lights installed on Bluford Avenue this year. Mr. Shapiro said the installation was scheduled and that new lights had been purchased at a cost of $17,000, piggy backing on Winter Garden's bid. Public Works Director Smith said the installation would begin Wednesday night at 8:00 p.m. ANNOUNCEMENTS/CORRESPONDENCE BY COMMISSIONERS Commissioner Anderson: I) Reminded citizens ofthe Ocoee Christmas parade, Saturday, December 6, 1997, at 10:00 a.m. 2) Announced that the City would have its Neighborhood Matching Grants Program on December 8, 11 & 15, 1997, at 7:00 p.m. 2 Ocoee City Commission Regular Meeting December 2, 1997 Mavor V ander~rift: 1) Announced that Friday, December 12,1997, at 7:00 p.m., would be the judging of Christmas lights. Urged all citizens to participate. 2) Announced that he would be leaving early to pick his wife up from the airport. 3) Said he would like to play Santa Clause for parties, by appointment, to help raise money for nonprofit organizations such as Anthony House and have a Santa Line in his office, but said Mr. Shapiro had expressed concerns about the City's liability. He asked the City Attorney for guidance. Mr. ShaDiro said his only concern was with Mayor Vandergrift being involved in a charity and using the title of Mayor. City Attorney Rosenthal said it would be no problem if he used the title Scott Vandergrift, Mayor of Ocoee, as opposed to Mayor Vandergrift. Also, all monies should go directly from the donor to the nonprofit organizations and not be handled by him. Mayor Vandergrift announced the Santa Line 656-2322 Ext. 169. 4) Said he had been working on a project to help beautify the City, and, as a Garden Club would be eligible to receive grants, he had spoken with Mrs. Karen Woodard, Master Gardener, who offered her services to start a Garden Club in the City of Ocoee. A first meeting is tentatively scheduled for January 12, 1998 at 7:00 p.m. and he proposed offering the Commission Chambers or one of the City Hall conference rooms for a meeting place. City Mana2er Shapiro suggested not involving City Hall in the process. Commissioner Anderson suggested using the Community Center instead of the chambers. Mayor Vandergrift gave Mrs. W oodards' phone number to Commissioner Anderson and asked him to set up. 5) Announced that Florida Alliance for Safe Highways had sent a letter announcing a 6 month moratorium on triple tractor trailers on Florida roads. PUBLIC HEARINGS ORDINANCE No. 97-33, RELATING TO THE SCHEDULE OF MONTHLY CHARGES FOR WATER SERVICES, AMENDING SECTION 173-4. A OF CHAPTER 173 OF THE CODE. City Attorney Rosenthal read this Ordinance by title only. Consulting Engineer Ken Hooper, Professional Engineering Consultants (PEC), explained the process taken for the proposed rate change and responded to questions. Mr. Dwight Jenkins, Director of Water Use Management, and Mrs. Sara Whitaker, SJRWMD, also were present to answer questions. During this discussion Commissioner Anderson proposed using incentives for reduced consumption rather than raising rates and Commissioner Howell objected to raising the rates. Mr. Jenkins commended the City of Ocoee for the measures already in place and encouraged the use of mail-outs to inform citizens regarding the higher rate change. The public hearing was opened. Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, spoke in favor of the increase. Mr. Lester Dabbs, 619 Caborca Court, spoke in favor ofthe incentives. The public hearing was closed. 3 Ocoee City Commission Regular Meeting December 2,1997 Commissioner Glass. seconded by Commissioner Parker. moved to adopt Ordinance No. 97- 33. relating to the schedule of monthly charges for water services. amending Section 173-4. A of Chapter 173 of the Code. Motion lost 2-3 with Commissioners Glass and Parker voting yes. Commissioner Anderson. seconded by Mavor Vandergrift. moved to reconsider adopting Ordinance No. 97-33. Motion carried 4-1. with Commissioner Glass voting no. Commissioner Anderson. seconded by Mavor Vandergrift. moved to continue the public hearing to consider Ordinance No. 97-33 to the December 16. 1997. City Commission meeting at 7: 15 p.m. or as soon thereafter as practical. Motion carried 4-1 with Commissioner Glass voting no. Mr. Shapiro thanked those from the St. Johns River Water Management District for attending the meeting. Mayor Vandergrift announced that he would table agenda item VII E - Discussion/Action re: Ocoee Schools - to the December 16,1997, Commission meeting. Mayor Vandergrift left the meeting at 9: 17 p.m. RECESS - 9: 17 p.m. - 9:30 p.m. Mayor pro tem Glass called the regular meeting back to order at 9:30 p.m. OTHER BUSINESS DISCUSSION/AcTION RE: WORK ORDER #3 FOR GEE & JENSON FOR DESIGN OF RETROFIT OF ADAIR FIRE STATION AS RECREATION FACILITY Acting Recreation Director Nordquist presented the staff report, advising that the Fire Department would be vacating the building mid-December. He requested approval of Work Order No.3 so work could be started on the construction documents and they could be released for bidding. City Manager Shapiro stated for the record that the approval of additional funds may be requested because they now need mechanical engineering professionals to check (for the safety of children), which may cause the costs to exceed the original estimate by $5000 or $6000. Commissioner Howell. seconded by Commissioner Parker. moved to approve the proposed Work Order #3 giving Gee & Jenson directions to move forward on the construction documents so that the proiect can be released for bidding to Design Build Firms and to authorize execution by the Mayor and City Clerk. Motion carried 4-0. (Mayor Vandergrift was not present.) 4 Ocoee City Commission Regular Meeting December 2, 1997 DISCUSSION/AcTION RE: WORK ORDER #5 FOR GEE & JENSON FOR BEECH MULTIPURPOSE RECREATION FACILITY Finance Supervisor Carter presented the staff report and requested approval of Work Order No.5 for Gee and Jenson for the Design Criteria Professional Service Agreement for the Beech Multipurpose Recreation Facility. Commissioner Anderson. seconded by Commissioner Howell. moved to approve the proposed Work Order No.5 giving Gee and Jenson the authority to move forward with this phase of the proiect and to authorize execution by the Mayor and City Clerk. Motion carried 4-0. (Mayor Vandergrift returned to the table but did not vote or take the gavel.) DISCUSSION/AcTION RE: USE OF FORFEITURE FUNDS FOR COMMUNITY PROJECTS. Police Chief Mark presented the staff report and requested approval to use the forfeiture monies to purchase four police radios and safety helmets for the children who attend Spring Lake Elementary, Ocoee Elementary and Ocoee Middle Schools. Commissioner HowelL seconded by Commissioner Parker. moved to approve the use of the forfeiture monies in an amount not to exceed $2700 to purchase four radios and bicycle safety helmets for the children per staff request. Motion carried 5-0. DISCUSSION/ACTION RE: AWARD OF BID FOR COMPUTER AIDED DISPATCH (CAD) Information Systems Manager Tartar presented the staff report and explained that during the last few years, the City's Public Safety services (Police, Fire, EMS) have been upgraded with equipment and personnel to provide a better level of service to the citizens. In July of 1994, the City issued an RFP for various hardware and software services including Computer Aided Dispatching (CAD). The resulting submittals were narrowed to three vendors: HTE, Resource Management Technology and Complete Information Systems Company (CISCO). The computer network infrastructure is now in place to support this type of application, combining dispatching for all safety services "in-house," accompanied by complete records management systems for public safety services. Mr. Tartar advised that staff had determined that CISCO provides a system that is compatible with the City's existing computer network and is priced within the City's budget. He asked for approval of the purchase of the CISCO software package and authorization for the Mayor and City Clerk to execute the Agreement of Sale and Agreement for Computer Software Support Services. Commissioner Anderson. seconded by Commissioner Parker. moved to approve the purchase of the CISCO software package and to authorize the Mayor and City Clerk to execute the Agreement of Sale and Agreement for Computer Software Support Services. Motion carried 5-0. DISCUSSION/ACTION RE: OCOEE SCHOOLS. This item was tabled to the December 16, 1997 regular meeting. STAFF REPORTS Finance Director Horton presented a staff report explaining that a Request for Proposal (RFP) had been duly advertised for residential yard and bulky waste collection for the City and that an 5 Ocoee City Commission Regular Meeting December 2, 1997 Evaluation Committee would be needed to review the proposals.. The evaluation committee would consist of staff appointed by the City Manager and a City Commissioner appointed by the City Commission. Commissioner Glass. seconded by Commissioner Howell. moved to appoint Commissioner Anderson to serve on the Evaluation Committee. Motion carried 5-0. COMMENTS FROM COMMISSIONERS Commissioner Howell: I) Announced that the Ocoee Cheerleaders would be at Disney World, Friday, December 12, 1997, at 8:00 a.m. for the Nationals. 2) Announced that the Ocoee Christmas Parade would be held Saturday, December 6, 1997, at 10:00 a.m. Mavor Vandergrift: I) Reported that there were humps on Apopka Highway at the end of Silver Star Road. 2) Reported bumps at the railroad crossings that need to be smoothed down. 3) Announced that fees at the golf course are going up to $55.00. Mr. Shapiro said the agreement with the golf course requires that they provide the City with a study showing how their rates compare with other courses in the area before raising their rates. 4) Announced that the West Oaks Church Choir would be singing Christmas music at the next Commission meeting from 6:45 p.m. to 7:15 p.m. Mr. Shapiro announced that he and staff from the Planning Department had met for two hours, this afternoon, with the Associate Superintendent to Orange County Schools, and discussed much information regarding sites for new schools. Mayor Vandergrift informed Commission that Orange County had bought land at Four Corners to build a middle school that would relieve Gotha Middle School and South West Middle School. Mayor Vandergrift left the meeting at 10:10 p.rn. Commissioner Anderson: 1) Announced the Legislative Reception at Health Central on Thursday, December 4, 1997, from 6:00 p.m. to 9:00 p.m. 2) Announced that the pre-application workshops for the Neighborhood Grant Programs would be held December 8, 11 and 15, 1997. 3) Asked if Dr. Smith, Superintendent to the Orange County Schools, would be at the December 16, 1997, Commission meeting. Mr. Shapiro said he will be on the next agenda. Commissioner Parker: I) Thanked Sysco for providing Thanksgiving meals to the needy, and thanked staff for all their help. Would like a letter of appreciation sent to Sysco. 6 Ocoee City Commission Regular Meeting December 2, 1997 Commissioner Glass: 1) Reminded citizens of the Ocoee Christmas Parade on Saturday, December 6, 1997, at 10:00 a.m., and the rain date of Sunday, December 7, 1997. ADJOURNMENT The meeting was adjourned at 10:13 p.m. / APPROVED: City of Ocoee .5 IY Je 7