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HomeMy WebLinkAbout10-07-08 Minutes CRA ale Ce nter of Good Lip J COMMUNITY REDEVELOPMENT AGENCY (CRA) BOARD MEETING Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee, Florida October 7, 2008 MINUTES 6:15 p.m. CALL TO ORDER Mayor Vandergrift called the Community Redevelopment Area Board together at 6:15 p.m. at City Hall Commission Chambers. Acting City Clerk Sibbitt called roll and declared a quorum present. Roll Call: Board Member Hood, Board Member C. Johnson (absent), Board Member Anderson, Chairman Vandergrift, Board Member Keller, Board Member Corless (absent) and Board Member R. Johnson. Also Present: City Manager Frank, City Attorney Rosenthal, Acting City Clerk Sibbitt, Assistant City Manager Croteau, Finance Director Horton, Development Services Director Shadrix, and Public Works Director Krug. Assistant City Manager Croteau briefly explained the reason for the absence of Members C. Johnson and Corless. I. Approval of Minutes of the October 3, 2006 Regular Meeting and the October 2, 2007 Workshop. Board Member Keller, seconded by Board Member Anderson, moved to approve the minutes of October 2, 2007 workshop. Motion carried 5 -0, with Member C. Johnson and Member Corless absent. II. Budget a) Review of FY 2008/2009 Budget Assistant City Manager Croteau reviewed the items budgeted for the 2008 -2009 Fiscal Year: Revenue Summary (12 -1) • $800,000 in Beginning Cash Balance. • Contributions in are $980,150. This is based on the City's Millage Rate of 4.8252 and the County's Millage Rate of 4.4347, which equates to the City contributing $511,824 and the County contributing $468,326. • They anticipate a Miscellaneous Revenue of $25,000. • Total CRA Fund Revenues comes to $1,805,150. Expenditures Summary (12 -3) • $0 in Personnel. This was taken out of the budget because they do not believe they will hire within the next year for this position. They do think that sometime in the future they will hire someone to oversee the CRA. Operating • $584,150, there is $190,000 that was included in that total for overlays for the CRA. They had spoken about the overlays last year and do plan on coming back to the Commission in November/December with a workshop on the overlays. • $135,000 for legal costs on Colony Plaza Capital • $110,000 set aside for milling and resurfacing Blackwood Avenue • $675,000 set aside for the demolition of the Colony Plaza. 1 • $400,000 for land acquisition for Maguire Road Phase 5 to move forward with the widening of Maguire Transfers • $36,000 Reimbursement to General Fund Member Anderson asked if the reimbursement of the $36,000 was the money they had put into the CRA before they started the CRA. Assistant City Manager Croteau said money had been spent on turn lanes on Maguire Road onto Old Winter Garden Road and the $36,000 is the reimbursement from the money that the City has expended. She said it has not been totally expended yet but they are in the process of that design and the money for the construction for that will come from a developer contribution that they received from Lake Butler Village. Member Anderson asked, when they first started the CRA, if there was some sort of seed money that the City had put into the CRA in the beginning. If so, would this be the time to ask 1 for it to come out. Ms. Croteau said they had actually refunded $104,000 the past year from the 1 CRA back to the General Fund. Finance Director Horton clarified that they did not physically put money into the CRA, they were just paying for the expenditures out of the General Fund and the total was the $104,000 that they have reimbursed the General Fund. Member R. Johnson asked if that amount had included staff's time. Finance Director Horton said it includes mostly 1 legal staff but also anything that staff would have charged to the CRA. City Manager Frank inquired if any percentage of staff member's time had been charged to the CRA this year. Finance Director Horton said they were going to but they did not do anything with that. She further said they are actually paying 25% for the FY08 /09 of one of the staff member's salary that is going to be working on it. Member Anderson asked since Ms. Croteau was one of the liaisons and worked the CRA out, if part of salary would be taken out of the CRA. City Manager Frank said they could certainly do that, the reason they did not do it last year was because they were intending on hiring a CRA Manager which they did not do. He inquired from Ms. Horton if an adjustment could be made at this point. Ms. Horton said that they could or fi they could just charge them the administrative fee like they do the Enterprise Funds. Member Anderson inquired if the CRA overlay of $190,000 was a one time expense that would not be shown next year. Development Services Director Shadrix said that he was anticipating the overlay for over a two year period since there are two major things that they need to address. The first would be addressing the issue of transportation network in place associated with the creation of an urban environment. Mr. Shadrix briefly explained a transportation district and urban environment. Member Anderson asked if they have a contractor that would be assigned to the overlay or would it be going through a competitive bid process. Mr. Shadrix said per the City Manager's instruction they are anticipating a CCNA Review Process. Ms. Croteau concluded her budget review by stating that, included in Operating Expenses they have $234,000 in Contingency that could be used for any project that comes up during the year that they may want to do. CRA Regular Meeting 10 -07 -08 Page 2 b) Resolution adopting CRA Budget for FY 2008/2009 City Attorney Rosenthal read the title of the resolution. Member Keller, seconded by Member Johnson, moved to adopt Resolution No, 2008 -001 approving the CRA Budget for FY 2008/2009. Chairman Vandergrift announced that he would be voting "no" because he feels the $675,000 that is set aside for the Colony Plaza demolition should be in a contingency rather than spelling it out for the Colony Plaza. He is not completely sure at this point that they are on the right path to do this. Member R. Johnson said that one of the things that they sit and look at is the progression of what happens on Hwy 50 with the CRA, while allowing the CRA to do what they have to do. He added if they sit here another five years and wait to see what happens /or what does not happen they can watch as they lose all the businesses that they could have out there. Member Anderson said he agrees with Member R. Johnson in that we are losing money that was not ours five years ago. With using the CRA they can say that the County is paying half of this. Chairman Vandergrift further explained his reasons for voting against the demolition of the Colony Plaza through the CRA budget. After a brief discussion motion carried 4 -1, with Chairman Vandergrift opposing and Members C. Johnson and Corless absent. VIII. Update on Florida Supreme Court Ruling (David Cardwell) This item was tabled due to new court rulings currently not being resolved. Mr. Cardwell will be present before them with an update when he has more information. ;IV. Designation of Chair and Vice Chair Board Member Keller, seconded by Member Anderson, moved that the CRA Board maintains the same Chair (Chair Vandergrift) and appoint Member R. Johnson as Vice Chair. Motion carried 5 -0 with Members C. Johnson and Corless absent. Ms. Croteau briefly reminded the board members that they do plan on bringing the overlays back before them in the November /December time frame and also they will be coming before the City Commission to ask for reappointment of the CRA representative member from Orange County, which is Members C. Johnson and Resident Member Corless since they have term length of two years. The meeting adjourned at 6:43 p.m. APPROVED: Attest: Sibbitt, Acting Secre y S. Scott Vandergrift, Chair CRA Regular Meeting 10 -07 -08 Page 3