HomeMy WebLinkAboutItem # 01 Approval of the Minutes for the Budget Workshop held 08-12-15, Tentative Budget Public Hearing held 09-09-15, Final Budget Public Hearing held 09-21-15, the Regular CC Meeting held 11-07-17 and the Special Session CC Meeting held 11-20-17 Budget Workshop
OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive, Ocoee,FL
August 12, 2015 MINUTES 6:00 p.m.
I. CALL TO ORDER
Mayor Grogan called the meeting to order and said we will be starting with a presentation
recommended by the City Manager.
II. Introduction — City Manager Frank
City Manager Frank advised that one of the items they should begin with is the issue of Health
Insurance. They have had some terribly steep increases in the past year resulting in the transfer
of funds. Representatives from the Crowne Group are present to give a presentation on options
for the Commission to consider in bringing the cost down for next year.
Mackie Brannon, Crowne Group Representative, distributed a handout and gave a PowerPoint
presentation that covered the group plan history from years 2007/2008 through 2014. Several
options for the Health Insurance for FY15/16 were provided and the Commission was asked to
meet with the City Manager individually should they have any questions. The City Manager
advised this item could be adopted via the budget public hearing or it can be presented as an
agenda item at a future Commission Meeting.
III. FY15/16 Budget Overview - Finance Director Horton
Finance Director Horton provided a PowerPoint presentation summarizing the Proposed
Budget for FY2015-2016. Budget Highlights in the presentation covered:
> Personnel
> Consultant and Contractual Services
> Vehicles
> Equipment
> Capital Improvements
IV. Wish List for FY15/16 Budget - Distributed (attached)
V. Discussion
BY ORDER OF DEPARTMENTS:
Page 3-11 Commissioner Wilsen commented that she felt the travel expense for the
Commissioner's should be $6,000 for each of them. Commissioner Johnson commented that he
would like for the travel policy for the Commission to go back to what it originally was and only
cover the cost of the person travelling for the City. He also suggested they go by the Runzheimer
August 12, 2015 Page 2 of 4
City Commission Budget Workshop
for the food. Further discussion ensued regarding travel expenses for the Commission.
Commissioner Wilsen asked staff to please bring forward travel costs for each of the
Commissioners from the last three years.
Page 3-21 Commissioner Keller inquired about the election expenses and said he thought
$50,000 should have been budgeted instead of the $31,000. City Clerk Eikenberry advised the
Special Election will be funded by funds from this year and next year. The March election will
piggyback off the County.
Page 3-30 Commissioner Wilsen inquired about the Education Incentive Program being $0.
Finance Director Horton advised that was moved to Department 5-16 General Government.
There is $35,000 that was budgeted. Commissioner Wilsen asked if that was adequate funding.
Human Resources Director Williford said the funds have been raised for next year and the
Education Incentive Committee will be meeting in the near future regarding making changes to
the program that would potentially reduce some of the costs they incurred this past year.
Page 3-38 Commissioner Keller inquired about the plus $100,000 and minus $250,000 under
Operating — Land Development and Comp Plan Code Amendment. It was explained that the
$250,000 is the reduction from this year and the $100,000 is what they are actually looking to
spend next year. Commissioner Keller said it is his understanding that there is one director in
the DROP this year and if that is the case they have spoken about getting an Economic Director
for a full time basis. He inquired if now would be a good time to do this. Discussion ensued.
Page 3-42 Commissioner Keller said that under Capital Outlay it shows the Clarke
Road/A.D. Mims loan and principal/interest. He inquired as to what would happen if the
expected sale goes through on that property. Finance Director Horton advised on page 3-7
there is offsetting revenue under Sale of Land so all that is being reflected is paying off the debt.
Brief discussion ensued.
Wish list item (Public Works Dept.) — Commissioner Keller said that at the request of
constituents he added the street lighting of Johio Shores Road to the wish list and wanted to
know if that was County of City jurisdiction. Public Works Director Krug advised that the area
he is referring to would be in the City and it would be a cost of$10,000.
Page 3-62 Mayor Grogan inquired about demolitions under Capital Outlay and if they were
City-owned properties. Public Works Director Krug explained the property that was recently
purchased off Geneva Street which is part of the stormwater expansion; two homes will need to
be demolished. Also two structures on the Kissimmee Ave./McKey property will need to be
demolished as well.
Page 3-69 Mayor Grogan inquired if additional money ($6,000) was given to the CACOPD
advisory board. It was explained that there are some funds included for the Spring Fling which is
also sponsored by the Police Department. Funds are broken down as follows: $4,000 (Spring
Fling Event), $1,000 (Police Infraction Hearing Board), and $1,000 (CACOPD). Mayor Grogan
August 12, 2015 Page 3 of 4
City Commission Budget Workshop
inquired what the total cost was for the Spring Fling. Police Chief Brown advised the total cost
of the Spring Fling is $6,000 with some funds coming from the Forfeiture Funds.
Page 3-82 Commissioner Wilsen inquired about the sales on the columbarium. She was
advised that out of the 48 niches available about 6 niches have been sold.
Page 3-86 Mayor Grogan inquired if it could be explained how the lists of roads in the City
to be paved were picked. Public Works Director Krug explained the process. Commissioner
Johnson inquired if staff examined the roads that were added to the wish list. Public Works
Director Krug said he did examine the roads and he agrees that Wurst Road and Ocoee
Hills/Brentwood will need to be resurfaced. There were a lot of requests for paving but he feels
some of the other roads are mostly surface conditions and do not need to be done at this time.
Public Works Director Krug shared that he did add some additional streets to the wish list so
they could see the cost of the roads. Some of the streets listed may not be need considered for
another three years or so. Further discussion ensued regarding street paving and speed bumps.
Page 3-100 Commissioner Wilsen advised she has had a lot of residents come to her regarding
the additional transfer of funds for Founders' Day and was wondering if a change was
considered so the City does not find itself in that situation again. The budget shows $95,000 for
the upcoming budget which is an increase of $20,000. Discussion ensued regarding previous
years and the transfer of funds. Commissioner Wilsen inquired if the Founders' Day Committee
has discussed making this a paying event. Commissioner Johnson said it could not be a paying
event with the openness of the Bill Breeze Park. If it was moved to an area such as the Jim Beech
Center than they could close off access to the event and have a gated entrance. He advised they
have increased the number of seats in the preferred seating area so that will generate more
revenue. Further discussion ensued.
Page 4-7 Commissioner Keller inquired about the transfer in for $25,000. It was explained
that solid waste borrowed money from stormwater to purchase all the recycling carts so it is
being paid back.
Mayor Grogan briefly commented that in the Capital Outlay there are a couple of drainage
projects (White Road and Peach Lake Manor) that will be done and will help resurface that area.
Public Works Director Krug advised that it will incorporate the reconstruction of the road.
Commissioner Johnson inquired if that would be done before the budget ends. He was advised
that it is going out to bid soon.
Page 5-8 Commissioner Keller said he noticed that they had Septic Pumping and was
wondering if that is the new program they are looking into. Utilities Director Smith said that
will be part of the new program. He further shared that they hope to bring a recommendation to
them for the vendors at September 1st meeting and will follow-up with a recommendation for a
rate to be set so they can begin a soft start on October 1St. Commissioner Wilsen asked if he
could explain the solar farm. Utilities Director Smith said they are planning to install a solar
farm behind the Utilities Administration Building. It will go through the first phase with the
August 12, 2015 Page 4 of 4
City Commission Budget Workshop
$80,000 and they believe they will have enough facilities to offset half of the power for the
administration building. Further explanation was given on the solar farm program.
Commissioner Wilsen commented about an article in the West Orange Times regarding the
County's recycling program. Discussion ensued.
Mayor Grogan advised they have covered all departments. Consensus of the Commission was
to cancel the second budget workshop scheduled for August 19th.
IV. ADJOURNMENT
Meeting adjourned at 7:53 p.m.
APPROVED:
Attest: City of Ocoee
Beth Eikenberry, City Clerk John Grogan, Mayor
OCOEE CITY COMMISSION
TENTATIVE BUDGET PUBLIC HEARING
Ocoee Commission Chambers
September 9,2015 AGENDA 6:00 P.M.
I. CALL TO ORDER-Mayor Grogan
A. Roll Call and Determination of Quorum
B. Mayor's Announcement
II. PUBLIC HEARING
Mayor Grogan announced that is a public hearing on the tentative budget and proposed millage
rate for the City of Ocoee. Notice of this hearing was contained in the Notice of Proposed
Property Taxes mailed by the Property Appraiser. The City Commission has previously set a
proposed millage rate of 6.5 mills which represents a 20.17% increase in millage over the rolled-
back rate of 5.4091 mills. The budget is currently balanced at 5.75 mills which represents an
increase of 6.30%over the rolled-back rate.
A. Briefing by City Attorney to discuss the maximum millage rate which may be levied and the
rates required to exceed such millage.
City Manager Frank made this announcement. The preliminary millage rate set by the City
Commission and contained in the TRIM Notices is 6_5 mills. The maximum millage rate which
may be levied by the City by regular majority vote for the 2015-2016 fiscal year is 7.6082 mills,
such maximum millage rate having been determined pursuant to Section 200.185(3)(a), Florida
Statutes. The establishment of a millage rate between 7.6083 mills and 8.3690 mills requires a
two-thirds vote (super majority) of the membership of the City Commission (or 4 votes). The
establishment of a millage rate between 8.3691 mills and 10.000 mills requires a unanimous vote
of the City Commission. Additionally, any millage rate adopted above the preliminary millage
rate of 6.5 would require notice by first class mail to each taxpayer. The tentative millage rate
adopted at this hearing will become the maximum millage rate which may be adopted by the City
Commission at the public hearing on the final millage rate. A unanimous vote or a two-thirds
vote may be required to adopt the tentative millage rate as the final millage rate. At the final
public hearing, the City Commission may adopt a millage rate which is less than the tentative
millage rate.
B. Briefing by Finance Director: review of additions/deletions to the budget since August 1,
2015 distribution, the percentage increase in millage over the rolled-back rate necessary to
fund the budget and the specific purpose for which ad valorem tax revenues are being
increased.
The proposed operating budgets for the City of Ocoee for FY 2016 total $65,317,770. The
proposed General Fund budget is$44,448,740. Ad Valorem taxes are being assessed to provide
funding for:
• operational expenses
• capital purchases
• debt service payments
• Salaries necessary to provide municipal services to the citizens and businesses of Ocoee
Ocoee City Commission Regular Meeting
September 9,2015
The commission approved a tentative millage rate for FY 2016 of 6.5000 mils. This rate is
higher than the rolled back rate of 5.4091 and generates $2,062,530 more in revenues than the
rolled back rate. Adoption of the 6.5 mils requires a majority vote by the commission.
The original budget was balanced at 5.7500 mils.
After the budget workshop, staff performed one additional comprehensive review to correct any
unintended omissions and finalize estimated program costs. Changes made to the budget by staff
after the workshop include:
Adding a vehicle in Parks and Recreation $17,500
Changed a part-time position to full time in the Fire Department $25,410
Increased funding for the Health Center$25,000
EMB—Website benefits administration $7,440
Insurance reductions (Life, Disability, Dental, and Vision) ($24,300)
Health Insurance Plan Changes ($25.00 contribution per paycheck for all employees and
Elimination of HRA reimbursement ($281,715)
After incorporating these changes there was a net decrease to the budget of($230,665)resulting
in a recommended adjusted millage rate of 5.6258.
Items identified by the commission or staff for consideration are itemized on the Wish list for
discussion.
1. Comments by Citizens.
Mayor Grogan asked if there were public comments at this time. There were none.
2. Comments by Commissioners.
Discussion on budget and wish list items. Discussion occurred with regard to making the
amendments to the tentative budget.
Commissioner Johnson asked about clarification on the elimination of the HRA. City
Manager Frank said the Affordable Health Care Act unintentionally changed the benefits of our
plan and made it a much richer plan. If we eliminate the HRA we will get back to where the plan
was intended to be when we decided to self-insure. HR Director Williford said that comes into
play when an employee has a major incident or hospitalization; the Affordable Care Act allowed
the costs (copays) for the doctors, prescriptions, etc. to count toward the HRA deductible. There
had been discussion about the increased cost for individuals as opposed to changing the cost split
of the plan such as going from a 90%-10% cost split to an 80%-20% cost split which would
expose an employee to much higher costs for a serious health issue. Some medical facilities
would require the 80% up front which would be cost prohibitive for most employees.
Commissioner Johnson stated that coming up with the money upfront if we eliminated the HRA
would be more than some employees could come up with; he asked the City Manager if there
was a way keep lesser paid employees from being in that position. City Manager Frank noted
that they looked into that and everyone must have the same plan; they cannot adjust the plan for
different groups. There was discussion about usage of the clinic being encouraged to reduce out-
of-pocket expenses; and they are reevaluation the generic medicines to see if we can add some
more no cost medications. Commission Wilsen said she doesn't like the idea of completely
getting rid of it; she asked if we could do something like cut it in half. After further discussion
Page 2 of 6
Ocoee City Commission Regular Meeting
September 9,2015
Mr. Williford clarified that less than half, on average, use the HRA. Commissioner Wilsen said
she would like to give this some more considerations and vote on it at the final hearing.
Commissioner Keller said he would also be in favor of cutting it in half rather than eliminating
it. Finance Manager Brosonski stated the changes discussed, it would make the millage rate
5.6609 instead of 5.6258. Commissioner Johnson discussed the maintenance medicines and
possibly finding cost savings there. Mr. Williford explained why they can provide generic drugs
to the city for a much better cost savings than some of those generic drugs only being purchased
for a few people. Commissioner Johnson asked if we have done a cost feasibility study for the
clinic; they seem to have a lot of support staff employees compared to the number of doctors.
Mayor Grogan asked when the Affordable Care Act changed to include copays. Mr. Williford
said January 1, 2015.
There was discussion with Public Works Director Krug about streets that need repaving. Mr.
Krug felt that of the streets on the wish list, Wurst Road should be a priority due to the number
of people that would be affected. He discussed the roads that have been included in this budget:
Leslie Ann Lane, Lady Avenue (north portion), and Marshall Farms Road.
Commissioner Johnson clarified that Public Works did a study on the roads that need repaving
based on priority. Mr. Krug said that Hammocks, Orchard Parks, and Reflections are just there
for informational as they are not a priority compared to other roads such as Ocoee Hills and
Wurst Road. He said he really wanted to budget for Wurst Road, but could not balance the
budget with the cost and that is why it is on the Wish List. Mr. Krug was asked how much it
would cost to put sidewalks on Geneva St. by Tiger Minor Park, to which he advised when they
looked at it before he believed it was $60,000. Commissioner Wilsen asked Finance Manager
Brosonski if$250,000 was taken from the budget to bond the downtown study; add Ocoee Hills
Road at $157,000, and Wurst Road at $306,000, and Jackson Street sidewalk by Tiger Minor
Park for $11,500; Finance Manager Brosonski clarified that with staff recommendations for the
Health Insurance left as they are, it would bring the millage to 5.7467. City Manager Frank said
that the $250,000 for the downtown study we are about to award will be paid for out of the
general fund right now, but we anticipate a bond issue or loan for 10 million dollars which would
be logical to fund the study out of that money. Instead of 10 million for the project it would
show as 9.75 million for the capital improvements project and $250,000 for the study. Mayor
Grogan stated he didn't like the idea of borrowing money to pay for street paving because we
have been committed to moving the downtown forward. City Manager Frank said we need to
identify the project list to get the bond money. He said we could pay the $250,000 out of the
general fund knowing that the money is coming in. He said the debt service we have in the
budget now will get us around ten million dollars, and added that another 10th of a mil for debt
service would get another 3.5 to 4 million.
6:47 PM
Mayor Grogan called on Commission to vote on amendments to the tentative budget to be voted
on individually.
Commissioner Keller suggested that they keep the millage at the current 6.5 mills and wait for
the final public hearing, so that they have time to consider all of the issues discussed tonight.
Page 3 of 6
Ocoee City Commission Regular Meeting
September 9,2015
3. Motions by Commissioners for amendments to the proposed tentative budget.
Commissioner Keller, seconded by Commissioner Wilsen, moved to amend the
tentative budget of the City of Ocoee distributed along with the budget
message of the City Manager dated August 1, 2015, along with the changes
proposed in the Budget Workshops, in the following manner: add $1,623,483.00
to the contingency fund. Motion carried 4-0.
C. Announcement by Finance Director of the recomputed proposed millage rate and the percent
by which the recomputed proposed millage rate exceeds the rolled-back rate. This percentage
is the proposed tentative percentage increase in property taxes. Announcement regarding the
vote required to adopt this millage rate (Regular Majority, Super Majority, or Unanimous).
Finance Manager Brosonski announced that the proposed millage rate is now 6.5 and the
percent by which the proposed millage rate exceeds the rolled-back rate is 20.17.
1. Read title to Ordinance regarding millage rate.
City Attorney Cookson read the title of the ordinance.
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA,
ESTABLISHING A MILLAGE RATE of 6.5% FOR AD VALOREM
TAXES FOR THE CITY OF OCOEE FOR THE FISCAL YEAR
BEGINNING OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016;
PROVIDING FOR MILLAGE ADJUSTMENT; PROVIDING FOR
COLLECTION OF TAXES; PROVIDING FOR 20.17% INCREASE IN
MILLAGE RATE OVER THE ROLLED-BACK RATE; PROVIDING
FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
2. Motion to adopt tentative millage rate.
a. Comments by Citizens.- none
b. Comments by Commissioners.- none
c. Vote on motion to adopt the tentative millage rate.
Commissioner Keller, seconded by Commissioner Wilsen, moved that the City
Commission adopt the tentative millage rate at 6.5 mills for the fiscal year
beginning October 1, 2015, and ending September 30, 2016. Motion carried 4-0.
3. Read title to Ordinance regarding budget.
City Attorney Cookson read the title of the ordinance.
AN ORDINANCE OF THE CITY OF OCOEE, ORANGE COUNTY,
FLORIDA, ADOPTING A TENTATIVE BUDGET FOR THE FISCAL
Page 4 of 6
Ocoee City Commission Regular Meeting
September 9,2015
YEAR BEGINNING OCTOBER 1,2015,AND ENDING SEPTEMBER 30,
2016; PROVIDING FOR SEVERABILITY; PROVIDING AN
EFFECTIVE DATE.
4. Motion to adopt the tentative budget.
a. Comments by Citizens.- none
b. Comments by Commissioners.- none
c. Vote on motion to adopt the tentative budget.
Commissioner Keller, seconded by Commissioner Jonson moved to adopt the
tentative budget of the City of Ocoee distributed along with the budget message
of the City Manager dated August 1, 2014, along with the changes resulting from
the Budget Workshops, and such tentative budget being for the fiscal year
beginning October 1, 2015, and ending September 30, 2016. Motion carried 4-0.
D. Motion to schedule the public hearing on September 21, 2015, at 6:00 p.m. in the
Commission Chambers to adopt the final millage rate and budget.
Mayor Grogan, seconded by Commissioner Keller, moved that a public hearing to
consider the final millage rate and final budget be scheduled for September 21,
2016, at 6:00 p.m. at a Special Meeting of the City of Ocoee City Commission to
be held at the Ocoee City Hall Commission Chambers, that the hearing be
advertised in accordance with the provisions of Section 200.065, Florida Statutes,
and Section C-37 of Article VI of the Ocoee City Charter, that the appropriate
Ordinances necessary to adopt the final millage rate and final budget be prepared
by the City staff, and that all other action necessary to comply with the
requirements of Section 200.065, Florida Statutes, be undertaken. Motion carried
4-0.
E. Announcement by Mayor Grogan of end of hearing and date for final millage and final
budget hearing.
Mayor Grogan announced the end of hearing and date of final budget and final millage rate
hearing will be held on September 21, 2015, at 6:00 p.m., at Ocoee City Hall.
III. ADJOURNMENT
The meeting was adjourned at 7:48 p.m.
Page 5 of 6
Ocoee City Commission Regular Meeting
September 9,2015
APPROVED:
Attest: City of Ocoee
Beth Eikenberry, City Clerk John Grogan, Mayor
Page 6 of 6
i
CITY OF OCOEE
FINAL BUDGET PUBLIC HEARING
Ocoee Commission Chambers
September 21,2015 MINUTES 6:00 P.M.
I. CALL TO ORDER-Mayor Grogan
A. Roll Call and Determination of Quorum
Mayor Grogan called the regular session to order at 7:15 p.m. in the Commission Chambers of
City Hall. Commissioner Keller gave the invocation, followed by the Pledge of Allegiance to
the Flag, led by Commissioner Johnson. City Clerk Eikenberry called roll and declared a
quorum present.
Roll Call: Mayor Grogan, Commissioner Wilsen, Commissioner Johnson, and Commissioner
Keller.
B. Announcement by Mayor Grogan
This is an advertised public hearing to finalize the budget and adopt a final millage rate for the
City of Ocoee. The City Commission has previously approved a tentative millage rate of 6.50
mills which exceeds the rolled-back rate of 5.4091 mils and thus represents a 20.17 % increase
in millage over the rolled-back rate. The adopted tentative millage rate is the maximum millage
rate which may be adopted by the City Commission at the Final Budget Public Hearing tonight.
II. PUBLIC HEARING
A. Briefing by Director of Finance on the percentage increase in millage under the roll-
backed rate necessary to fund the budget and the specific purpose for which ad
valorem tax revenues are being increased.
The proposed operating budgets for the City of Ocoee for FY 2016 total $66,684,725. The
proposed General Fund budget is $45,815,695. Ad Valorem taxes are being assessed to provide
funding for: operational expenses, capital purchases, debt service payments, and salaries
necessary to provide municipal services to the citizens and businesses of Ocoee. The
commission approved a tentative millage rate for FY 2016 of 6.5000 mils. This rate is higher
than the rolled back rate of 5.4091 and represents an increase in the millage over the rolled back
rate of 20.17%. The tentative millage rate generates about $2,062,530 more in revenues than the
rolled back rate. Of this amount $1,623,483 is un-designated and has been placed in the
contingency account. Adoption of the 6.5 mils requires a majority vote by the commission.
Items that were discussed but no action taken during the tentative budget hearing are itemized on
the Wish List for further consideration.
1. Comments by Citizens.
None
2. Comments by Commissioners.
Commissioner Keller asked if this would be a good time to remove the money placed in the -
contingency fund. City Attorney Cookson stated that it would probably be better to deal the
amendments first and then take out the balance.
Final Budget Public Hearing
September 21, 2015
Mayor Grogan opened for discussion, the following items that had been discussed for change at
the Budget workshops and Tentative Public Hearing:
Proposed Balanced Budget Millage Rate presented at
Workshop AMENDMENTS
Staff recommended changes to Budget:
New vehicle for Parks and Recreation 17,500
Change Admin.Assistant from PT to FT in Fire Department 25,410
Increased Funding for Health Center 25,000
EMB-website benefits administration 7,440
Insurance reductions(Life, Disability, Dental, and Vision) (24,300)
Decreased by same
Increase Contingency 1,623,483 amount
Health Insurance Plan Changes($25.00 contribution per
paycheck for all employees-$186,000 total all funds
$151,440 general fund and Elimination of HRA Decreased credit amt.
reimbursement-$160,000 total all funds$130,275 general
fund) (281,715) (216,575)
Net Changes to Budget 1,392,818 0.7500
Finance Director Horton clarified that the adopted budget that was approved at the Tentative
Budget Hearing includes all of the staff recommendations, plus the $1,643,483 that was placed in
contingency. It would probably be easier to remove that money from contingency first and then
place any other items in one at a time so that we can get a real calculation of where we are.
B. Motions by Commissioners for amendments to the proposed tentative budget.
Commissioner Keller, seconded by Commissioner Wilsen, moved to amend the
tentative budget to remove the $1,643,483 from the contingency fund. Motion carried
4-0.
Commissioner Wilsen said that she is okay with the $25.00 contribution from the employees,
but she is not in favor of getting rid of the HRA; she would rather go with reducing it by half
City Manager Frank clarified that would reduce the credit shown ($281,715) by $65,137.
Finance Manager Brosonski stated that would change the reduction to $216,575. Mayor
Grogan felt that we should either increase the cost of the benefit or reduce the HRA, but not do
both. Discussion followed regarding how to vote on the health insurance issues. City Attorney
Cookson said they can vote on it all at once and then decide what the credit number will be.
Commissioner Johnson asked what the amount would be if employees had to pay $35.00 per
month and leave the HRA alone. Commissioner Wilsen and Keller agreed that they would like
to stay on $25.00 per pay period and reduce the HRA by half the current amount. Commissioner
Johnson consented.
Commissioner Wilsen, seconded by Commissioner Johnson, moved to amend the
tentative budget reducing the cost of health insurance in the amount of $216,575 by
increasing the employee contribution by $25.00 per paycheck for all employees and
reducing the current HRA by half. Motion carried 3-1, with Mayor Grogan opposed.
Page 2 of 7
Final Budget Public Hearing
September 21, 2015
Finance Manager Brosonski said the millage rate is now 5.6609.
Mayor Grogan said we will now review the discussion items that have not yet been added to the
budget; they will individually discuss the following line items with comments from the
Commission and the public:
AMENDMENTS
Downtown Development Plan-include as part of Bond Issue (250,000) (250,000)
Bond Issue- Increase bonding amount(to$14 million total) 185,710 185,710
Existing Gated Communities Emergency Access(residential) 65,000 65,000
Federal Lobbyist 30,000 30,000
Street Lighting Johio Shores Rd (Commissioner Keller request) 10,000 10,000
Jackson St sidewalk(5') (S. side of road connecting to Tiger Minor Park)
(Commissioner Wilsen request) 11,500
Add back in 1/2 of HRA reimbursement amount-$80,000 total for all funds
$65,140 general fund 65,140 previous vote
Wurst Rd resurfacing 306,000
Ocoee Hills/Brentwood subdivision resurfacing 157,000 157,000
Economic Development Director(salary, benefits, and expenses) (Total Cost
$177,840) (60% GF- 106,705,40%CRA-71,135) 106,705 53,355
1.2% increase at 10/1/15 210,180 210,180
Reduce midyear from 2%to 1.2% (70,060) (70,060)
Hammocks subdivision resurfacing (Commissioner Wilsen request) 160,000
Orchard Park subdivision resurfacing 149,000
Reflections subdivision resurfacing (Commissioner Wilsen request) 146,000
Computer Software for Parks and Recreation 60,000
Retention Pond/Baffle Box system Lake Johio(Commissioner Keller request) 250,000
1%additional increase at midyear(Change from 2%to 3%) 87,575
Televising Budget Hearings (9/2016) 350 350
Televising Women's Club Political Forum (Commissioner Wilsen) (10/2015) 175 (2 forums) 350
1.5% increase at 10/1/15 262,725
Reduce midyear from 2%to 1.5% (43,788)
Discussion on the Downtown Development Plan
Commissioner Keller, seconded by Commissioner Wilsen, moved to amend the
tentative budget to include the downtown development plan as part of the bond
issue, for a reduction to the budget of$250,000. Motion carried 4-0
Discussion on the Bond Issue
Commissioner Keller said for the small amount this will cost this is something we need to do
for the downtown development strategic plan. It will give us some leverage in Tallahassee to
obtain matching funds. Commissioner Johnson said we have been working toward this
direction for a long time and we need to get it started, as well as looking at the sewer and water
design for downtown. Mayor Grogan said for transparency, this is a .1% millage increase and
will go to infrastructure improvements in the downtown area.
No comments or questions from the public.
Commissioner Keller, seconded by Commissioner Wilsen, moved to amend the
tentative budget to increase the bonding amount to $14,000,000, at a cost of
$187,510. Motion carried 4-0.
Page 3 of 7
Final Budget Public Hearing
September 21, 2015
Discussion regarding Existing Gated Communities Emergency Access (residential)
Mayor Grogan said the PD is using it on their gates and it is working effectively and
Brookstone also has it. Commissioner Keller said he feels we have a responsibility to help the
HOAs make this change that we are mandating. Mayor Grogan said it is a safety factor for
police as well as the communities.
Commissioner Johnson, seconded by Commissioner Keller, moved to amend the
tentative budget to include funding for the emergency access pates at a cost of
$65,000. Motion carried 3-1 with Commissioner Wilsen opposed.
Discussion Federal Lobbyist
Commissioner Wilsen, seconded by Commissioner, moved to amend the tentative
budget to approve the contract with the Federal Lobbyist at $30,000 with a one-year
contract with an option to renew for two year options at a maximum of three years.
Motion carried 4-0.
Commissioner Keller asked what the millage rate is at this point. Finance Manager Brosonski
said it is 5.6774.
Discussion ensued regarding bundling some "wish list" items into a group that they are all in
favor of and voting on them, and leaving the remainder. At this point, if we approve every item
we will be at a millage rate of 6.68 mills.
Discussion on Street Lighting Johio Shores Rd
Commissioner Keller, seconded by Commissioner Wilsen, moved to amend the
tentative budget to add the street lighting at Johio Shores in the amount of $10,000.
Motion carried 4-0.
Commissioner Wilsen, seconded by Commissioner Johnson, moved to change the
budget process and bundle items that they wish to move forward and leave the
others without discussion. Motion carried 4-0.
Commissioner Wilsen, seconded by Commissioner Johnson, moved to change the
budget to include the following items in a total amount of:
Economic Development Director, for a half year$53,355
Ocoee Hills/Brentwood subdivision resurfacing$157,000
1.2 %salary increase at 10/1/15$210,180(first pay period in October)
Reduce midyear salary increase from 2% to 1.2%$(70,060)
Televising Women's Club Political Forum (10/2015) $175
No vote taken at this time due to discussion and amendment.
No comments or questions from the public.
Commissioner Johnson, seconded by Commissioner Keller, moved to amend the
motion add funding to televise a debate hosted by the West Orange Observer in the
amount of$175. Motion carried 4-0
Vote on original motion, as amended
Economic Development Director, for a half year$53,355
Ocoee Hills/Brentwood subdivision resurfacing $157,000
1.2 % salary increase at 10/1/15 $210,180 (first pay period in October)
Reduce midyear salary increase from 2% to 1.2% $(70,060)
Page 4 of 7
Final Budget Public Hearing
September 21, 2015
Televising Women's Club Political Forum (10/2015) $175
Televising Political Forum hosted by West Orange Observer(10/2015) $175
Motion carried 4-0.
Finance Manager Brosonski stated that the millage rate at this time is 5.8717.
Martha Lopez Anderson said there has been conversation that the Ocoee Lakeshore Center was
built to small and we may be able to push out a wall and expand that building. She does not see
it anywhere in this budget. Commissioner Johnson said he feels we should pay for the
expansion with reserve funds, in the same way we did the building and pay it back from the
money that is made from the rentals. Commissioner Johnson said if we do it right away we can
still get matching items such as carpeting, the building, floors, furniture, etc. The revenues have
been good; we are staying booked 18 months to two years in advance. City Manager Frank
added that we also have the bond issue and impact fee revenues, so there are a few options to pay
for the expansion. Mayor Grogan said we will have to figure out parking if we expand the
building in that direction.
Commissioner Wilsen, seconded by Commissioner Johnson, moved to amend
the budget to include $350 in the budget to televise next year's budget hearings.
Motion carried 4-0.
Discussion regarding Computer Software for Parks and Recreation, $60,000
Parks and Recreation Director explained the need for this software for better tracking of the
various events that we offer the community, including the Lakeshore Center. Finance Manager
Brosonski said, with this $60,000 added, the millage rate would be 5.9042. Support Services
Butler explained that the $60,000 price included many additional modules.
Commissioner Keller, seconded by Commissioner Johnson, moved to amend the
budget to include new computer software for the Parks and Recreation
Department. Motion carried 4-0.
Discussion on Wurst Rd resurfacing $306,000.
Mayor Grogan explained that they are removing it from the budget at this time because of the
West Side Sewer Loop work is going to be done that would probably damage some of the
pavement.
Discussion Jackson St sidewalk(5') (S. side of road connecting to Tiger Minor Park) $11,500
Public Works Director Krug discussed the cost of adding light there as well. City Manager
Frank said we can figure out how to budget one light for the park.
Commissioner Keller, seconded by Commissioner Johnson, moved to amend the
budget to include the Jackson Street sidewalk in the amount of $11,500. Motion
carried 4-0.
Commissioner Wilsen asked about total amount in reserves, someone made a comment on a
social network that we have 20 million in reserves. City Manager Frank noted that we have
approximately 10 million, which is at 25% and a very healthy amount for a reserve account.
Mayor Grogan confirmed that the millage at this time is 5.9104.
Page 5 of 7
Final Budget Public Hearing
September 21, 2015
Commissioner Wilsen made a motion to limit all Mayor and Commissioners
across the board to $5000 travel and conference expenses. Motion died for lack
of second.
She said as a resident and commissioner she is appalled at the $102,000 amount has been spent
in the last five years. Mayor Grogan noted when you get elected to a public office, you make
think you know a lot, but you realize how much there is to learn. He believes that the investment
in education of all staff and commissioners is a great benefit to the city and education is the key
to offering a better government to the residents. It is not a waste of money; on the contrary he
feels it should be mandatory that commissioners get certifications in certain areas of government
and budgeting.
RECESS 7:28 p.m. —7:38 p.m.
Commissioner Wilsen asked if it is possible to do a mid-year review particularly in the case of
the insurance changes that we have made. City Manager Frank said that typically we would
have an advertised public hearing for Budget Amendments in April. If we have another project,
or additional revenue that was not anticipated, we make those amendments at that time.
Commissioner Keller felt that we should seriously look at setting aside paving money each year
because it tends to get moved out of the budget. We should look at a long term plan where we do
some paving every year. It is one of the biggest complaints from the residents.
C. After all amendments are completed, announcement by Director of Finance of the
proposed final millage rate and the percent by which the proposed millage rate
exceeds the rolled-back rate. This percentage is the proposed final percentage
increase in property taxes.
Finance Director Horton announced that the proposed final millage rate is 5.9104 and the
percent by which the proposed millage rate exceeds the rolled-back rate is 9.27 %. This
percentage is the proposed final percentage increase in property taxes.
1. Motion to adopt Ordinance No. 2015-0020, setting final millage rate.
a. Comments by Citizens -None
b. Comments by Commissioners-None
c. Vote on motion to adopt Ordinance No. 2015-020, setting the final millage rate.
Commissioner Keller, seconded by Commissioner Wilsen, moved to adopt
Ordinance No. 2015-020, setting the final millage rate of 5.9104 mills for Fiscal
Year 2015-2016.
City Attorney Cookson read the title of the ordinance. He advised the name of the taxing
authority is the City of Ocoee, the rolled back millage rate is 5.4091 mills, and the percentage by
which the proposed millage rate exceeds the rolled back rate is 9.27%. The millage rate
proposed by this ordinance is 5.9104 mills.
The ordinance as adopted carries the following title:
Page 6 of 7
Final Budget Public Hearing
September 21, 2015
ORDINANCE NO. 2015-020
AN ORDINANCE OF THE CITY OF OCOEE, FLORIDA, ESTABLISHING A
FINAL MILLAGE RATE OF 5.9104 MILLS FOR AD VALOREM TAXES FOR
THE CITY OF OCOEE FOR THE FISCAL YEAR BEGINNING OCTOBER 1,
2015, AND ENDING SEPTEMBER 30, 2016; PROVIDING FOR MILLAGE
ADJUSTMENT; PROVIDING FOR COLLECTION OF TAXES; PROVIDING
FOR 9.27% IN MILLAGE RATE OVER THE ROLLED-BACK RATE;
PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
Roll Call Vote: Commissioner Wilsen, yes; Commissioner Johnson,
yes; Commissioner Keller, yes; Mayor Grogan, yes. Passes 4-0.
2. Motion to adopt Ordinance No. 2015-0021, adopting final budget.
City Attorney Cookson read the title of the ordinance.
a. Comments by Citizens-None
b. Comments by Commissioners -None
c. Vote on motion to adopt Ordinance No. 15-021, adopting the final budget.
Commissioner Keller, seconded by Commissioner Wilsen, moved to adopt
Ordinance No. 2015-021, approving a final budget for the Fiscal Year beginning
October 1, 2015 and ending September 30, 2016.
Roll Call Vote: Commissioner Wilsen, yes; Commissioner Johnson,
yes; Commissioner Keller, yes; Mayor Grogan, yes. Passes 4-0.
The ordinance as adopted carries the following title:
ORDINANCE NO.2015-021
AN ORDINANCE OF THE CITY OF OCOEE, ORANGE COUNTY, FLORIDA,
ADOPTING A FINAL BUDGET FOR THE FISCAL YEAR BEGINNING
OCTOBER 1, 2015, AND ENDING SEPTEMBER 30, 2016; PROVIDING FOR
SEVERABILITY; PROVIDING AN EFFECTIVE DATE
D. Announcement by Mayor Grogan of end of budget public hearing.
Mayor Grogan announced the conclusion of the final budget hearing.
APPROVED:
Attest: City of Ocoee
Beth Eikenberry, City Clerk John Grogan, Mayor
Page 7 of 7
MINUTES
NOVEMBER 7, 2017 at 6:15 P.M.
REGULAR CITY COMMISSION MEETING
A. CALL TO ORDER-6:15 PM
Mayor Johnson called the regular session to order at 6:15 p.m. in the Commission Chambers of
City Hall. The invocation was led by Commissioner Keller followed by the Pledge of
Allegiance to the Flag, led by Commissioner Grogan. City Clerk Sibbitt called roll and
declared a quorum present.
Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner Firstner,
Commissioner Keller
B. PRESENTATIONS AND PROCLAMATIONS - 6:16 PM
Proclamation — Week of the Family — November 4th — 11th, read by Mayor Johnson and
accepted by Ocoee Resident, Victoria Laney. Ms. Laney announced some of the Week of the
Family free events being hosted. She further shared for more information on events in the
community related to Week of the Family,visit their website at www.weekofthefamily.org.
Presentations
> Certificate of Achievement for Excellence in Financial Reporting.
Acting Finance Director Brosonski announced they recently received notification from the
Government Finance Officers Association (GFOA) that the City of Ocoee has received the
Certificate of Achievement for Excellence in Financial Reporting. This is the City's 28th
consecutive year achieving this recognition. The Certificate of Achievement is the highest form
of recognition in the area of governmental accounting and financial reporting; and further, its
attainment represents a significant accomplishment by the government and its management.
Acting Finance Director Brosonski further introduced the Finance Department staff
instrumental in helping receive this recognition.
> Silver Star Road/Downtown Corridor Study — Nick Lepp with MetroPlan Orlando.
Before introducing Mr. Nick Lepp with MetroPlan Orlando, City Planner Rumer briefly
explained the Downtown Master Plan and Silver Star Road Corridor Study as Silver Star Road is
one of the main roadway thoroughfares on the Downtown Master Plan. Nick Lepp with
MetroPlan Orlando provided a PowerPoint presentation which highlighted the Silver Star Road
Corridor Study and included project objectives, relevant studies/plans, streets/concept plans, and
brief overview of scope. City Planner Rumer concluded by explaining that the project is on a
list to be funded; and once the project receives a higher ranking and are funded, it would then go
into a two year Project Development and Environment Study. This corridor study will provide
the opportunity to look at key issues of the road project such as which side of Ocoee Apopka
Road the connection is made and to determine if the road stays at two lanes or is widened to four
lanes. This will be brought back before the City Commission in the near future.
C. COMMENTS FROM CITIZENS/PUBLIC -6:29 PM
Dr. Kathleen Crown, HRDB Chairperson, shared the wording that the board has worked
diligently with the Equal Justice Initiative (EJI) to propose for a lynching marker to be placed in
Ocoee. Commissioner Wilsen inquired if they are seeking for the City Commission to review
the wording. Dr. Kathleen Crown shared that they are looking for approval so they could move
Wage
Regular City Commission
November 7,2017
forward with EJI on the creation of the markers. Commissioner Wilsen inquired if she has
approached the City Manager to review as well. Dr. Kathleen Crown shared that Support
Service Director Butler has been instrumental in the research phase with the board. Mayor
Johnson shared his concerns with the numbers they have quoted on African-American deaths in
Ocoee during the riot; and further, would like to see the records they researched that provided
that information.
Ray Boudreaux, 1308 Olympia Park Circle, shared that he is a 97 year-old veteran and has
served in WWII, Korean War, and Vietnam War. He is receiving 100% disability from the Agent
Orange and has been relieved of all taxes including ad-valorem taxes from Orange County. He is
before the City Commission this evening as he would like to be relieved from the non-ad
valorem assessments for the City of Ocoee for Stormwater and Fire. City Manager Frank
explained that he did speak with Mr. Boudreaux who is relieved from real estate taxes but is still
paying non-ad valorem assessments adopted by the City Commission. If the City Commission
would like to provide exemptions for any particular class of residents, then they would want to
look at the assessments and how they could factor that in each year. The City Commission was in
agreeance to have City staff look into this issue to bring forth at a later date for discussion. Mr.
Boudreaux concluded by thanking the Mayor for the tribute he made at Founders' Day to all
veterans.
D. STAFF REPORTS AND AGENDA REVIEW-None
E. COMMISSIONERS ANNOUNCEMENTS - 6:41 PM
Commissioner Keller—Announced the Florida Central Railroad will be closing Clarke Road at
A.D. Mims Road on Tuesday, November 14th to replace the railroad crossing. The road will be
closed for one week with a detour of Hackney Prairie Road. A map showing the detour will be
posted on the City's website and questions can be directed to the Public Works Department.
Commissioner Firstner— 1) Announced the Ocoee Christmas Parade will be held on December
2nd at 10:00 am. Rain Date is scheduled for December 3`d. 2) Announced the Most Valuable
Partner Grant (MVP) is accepting applications and the deadline for submittals is November 30th.
Financial grants of up to $2,000 are made to qualified organizations.
Commissioner Wilsen—None
Commissioner Grogan — Thanked the Parks and Recreation Department for the installation of
the new park equipment at Peach Lake Park. Installation of new park equipment is also
scheduled for Vignetti Park.
Mayor Johnson — 1) Announced the public is invited to attend the City of Ocoee's Veterans
Day Ceremony on Friday, November 10, 2017, at 11:00 a.m., Bill Breeze Park. The Veterans
Day Ceremony will include Ocoee resident Norb Weller as its keynote speaker, music and flag
presentations. Refreshments will be served after the ceremony. 2) Announced in observance of
Thanksgiving Day, City Hall will be closed on Thursday, November 23rd and Friday,November
24th.No trash collection is scheduled for those days. 3)Announced the public is invited to attend
both the Ocoee Annual Christmas Parade & Tree Lighting Event on Saturday, December 2nd.
21Page
Regular City Commission
November 7,2017
The parade will begin at 10:00am and the tree lighting event will be in front of the Historic
Withers-Maguire House from 5pm to 8:30pm.
F. CONSENT AGENDA- 6:45 PM
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 -#14.
Moved by Commissioner Keller, seconded by Commissioner Grogan; Motion
carried 5-0.
1. Approval of the Minutes for the Regular Commission Meeting held February 21, 2017.
(City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval of Reappointments to the Citizen Advisory Council for Ocoee Fire
Department. (City Clerk Sibbitt)
The terms of Members Robert Carbone, Warren Channell, Charles Lawrie, Jackie Titus and Johnny Hodge
expire November 2017. Member Robert Carbone has not attended a meeting since August 2015, and staff has
made several attempts trying to contact him. Due to his unresponsiveness, staff is declining his reappointment.
Members Channell, Lawrie, Titus and Hodge have expressed an interest in being considered for
reappointment. The CACOFD Board meets quarterly, and the following reflects the 2017 attendance of the
board members: Warren Channell attended 3 of 3 meetings; Charles Lawrie attended 3 of 3 meetings; Jackie
Titus attended 3 of 3 meetings and Johnny Hodge attended 0 of 3 meetings. There are no applications
currently on file.
Approved on Consent. Motion carried 5-0.
3. Approval of Cancellation of November 21, 2017, Regular City Commission Meeting.
(City Clerk Sibbitt)
On August 2, 2016, the Commission approved the holiday schedule for 2017 in accordance with Section 8.01
of the Personnel Rules and Regulations. Included in the approved dates for closure of City Hall were
Thanksgiving Day, Thursday, November 23rd as well as Friday, November 24th. The Regular City
Commission Meeting is scheduled to meet this holiday week on Tuesday,November 21, 2017; and further, if
the Board deems necessary,City staff does not have any conflicts with canceling this meeting. Second Reading
of Ordinances and Public Hearings will be presented at the December 5, 2017, Regular City Commission
Meeting.
Approved on Consent. Motion carried 5-0.
31 Page
Regular City Commission
November 7,2017
4. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and
Workmanship Agreement with Letter of Credit with Arbour Valley Development,
LLC, for the Arbours at Crown Point Apartments. (Development Engineer Womack)
The Arbours at Crown Point Apartments is an apartment complex located on the north side of West Road and
west of SR 429. The overall parcel is 28.1 acres in size, of which 17.64 is for 240 multi-family units with
associated recreation amenities, stormwater management areas, and public road access. The developer has
completed construction of the infrastructure improvements for the Arbours at Crown Point Apartments and has
requested a Certificate of Completion for this phase. All identified punch list repairs have been completed and
the developer is ready to start the two-year warranty period for the public infrastructure improvements. As a
requirement of the Land Development Code,the developer is required to furnish the City a Surety to cover any
possible damages discovered during the next two years,should the developer not choose to make those repairs.
Arbour Valley Development, LLC, has provided the City with a Letter of Credit in the amount of 10%of the
constructed improvements.
Approved on Consent. Motion carried 5-0.
5. Approval of a Two-Year Warranty Surety and Maintenance, Materials, and
Workmanship Agreement with Letter of Credit with Picerne Construction
Corporation for The Maine Street Extension. (Development Engineer Womack)
The Maine Street Extension is a project identified in the recently adopted Downtown Master Plan. The Maine
Street Extension provides for the extension of Maine Street from Bluford Avenue to Maguire Road. The
project was identified in the approved list of Downtown projects and was also identified as a road capacity
project in the five-year Capital Improvement Plan. The City has completed the design of the Maine Street
Extension project. After the Downtown Master Plan was adopted,the City contracted with Brindley Pieters&
Associates, Inc. to design and engineer the extension project. In order to benefit from road work currently
under construction with the Oasis at Lake Bennet apartment project, the City coordinated with the developer,
Picerne Development Corporation, to construct the Maine Street Extension. The Picerne Development
Corporation has completed construction of the infrastructure improvements for the Maine Street Extension and
has requested a Certificate of Completion for this phase. All identified punchlist items have been completed
and inspected by City Staff, and the developer is ready to start the two-year warranty period for the Maine
Street Extension. As a requirement of the Land Development Code, the developer is required to furnish the
City a Surety to cover any possible damages discovered during the next two years, should the developer not
choose to make those repairs. Picerne Development Corporation has provided the City with a Letter of Credit
in the amount of 10%of the constructed improvements.
Approved on Consent. Motion carried 5-0.
6. Approval of Awarding RFP #17-005 Auditing Services. (Purchasing Agent Tolbert)
The City's current auditing contract has expired. In compliance with Florida Statutes, Section 218.391
(Auditor Selection Procedures), and the City of Ocoee Purchasing Code, proposals were solicited from
Certified Public Accounting Firms with Governmental Accounting experience to submit a response to the City
of Ocoee Request for Proposals(RFP)to provide Independent Financial Auditing Services for the fiscal years
ended September 30,2017, 2018, and 2019 with an automatic renewal option for an additional two (2)years,
plus a one year(1)year optional renewal at the City's discretion. The RFP was advertised on August 27,2017
and was publicly opened on September 19, 2017. There were five (5) responses submitted. The Finance
Department reviewed the qualification statements and all were considered responsive. The five (5)responses
were evaluated by the RFP Evaluation Committee appointed by the City Manager. Staff recommends that the
City Commission award RFP #17-005 Auditing Services to McDirmit Davis & Company in the amount of
$32,480 for the annual audit,and$7,680 annually for the Certified Annual Financial Report(CAFR).
Approved on Consent. Motion carried 5-0.
41 Page
Regular City Commission
November 7,2017
7. Approval of Awarding RFQ #1707 Continuing Contract for Transportation Planning
Consulting Services. (Purchasing Agent Tolbert)
The City's continuing contracts for transportation planning consulting services have expired. In compliance
with policies and procedures of the City of Ocoee Purchasing Code Chapter 21,the City solicited statements of
qualifications from qualified transportation planning consulting firms or individuals that are interested in
providing these services.The firms selected by the City will provide general transportation planning consulting
services for various planning, design and development review projects to the City on an as needed basis,based
upon task orders to be issued by the City under the continuing contracts. The City intends to award continuing
contracts to the firms deemed to be the most highly qualified to perform the required services. The continuing
contracts shall automatically be renewed annually, unless terminated by the City in writing, for a total of five
(5) years from the date of execution, plus a one (1)year optional renewal at the City's discretion. The RFQ
was advertised on September 3, 2017, and was publicly opened on September 26, 2017. There were two (2)
responses submitted. The Finance Department and Development Services/Planning Department reviewed the
qualification statements and both were considered responsive. The public RFQ Evaluation Committee meeting
was held on October 10, 2017, with the Evaluation Committee evaluating and short-listing the firms on
specific evaluation criteria. Staff recommends that the City Commission award RFQ #1707 Continuing
Contract for Transportation Planning Consulting Services to Kimley-Horn and Associates, Inc., and S&ME,
Inc.
Approved on Consent. Motion carried 5-0.
8. Approval of BJA FY 16 Edward Byrne Memorial Justice Assistance Grant (JAG)
Program - Local Solicitation Application #2017-H3256-FL-DJ. (Police Chief Brown)
This year $10,544.00 has been made available for the City of Ocoee Police Department through the Edward
Byrne Memorial Justice Assistance Grant(JAG). Once the grant application is approved by USDOJ,it must be
signed by the Mayor. If approved, the City of Ocoee will receive $10,544.00 to purchase Pursuit Intervention
Devices, commonly known as"Stop Sticks," for the patrol vehicles. The purchase of these devices will allow
the department to equip patrol vehicles in the event of a pursuit occurring within the city and provide the
opportunity to stop the pursuit quickly for the safety of the community and officers.
Approved on Consent. Motion carried 5-0.
9. Approval of the Fifth Amendment to Agreement with American Traffic Solutions,
LLC (ATS) Pertaining to Red Light Running Camera Enforcement System. (Police
Chief Brown)
The City of Ocoee desires to ensure the safety of the citizens that travel the roadways within the city limits.
The disregard of traffic control signals within intersections poses a threat to all citizens who travel our
roadways. The current contract with American Traffic Solutions (ATS) expires on December 2, 2017.
However, the City of Ocoee and the Contractor desire to extend the term of the agreement for an additional
five(5)years,with the option of the City, in its sole discretion,to further extend the term of the agreement for
an additional two (2), one-year extensions. Accordingly, following execution of this Fifth Amendment to
Agreement, the term of the agreement shall expire and terminate on December 2, 2022, subject to further
extension as provided in the agreement,unless earlier terminated as provided herein.
Approved on Consent. Motion carried 5-0.
Wage
Regular City Commission
November 7,2017
10. Approval of Renewal of Encryption Memorandum of Understanding (MOU) for
Orange County Government 2017. (Police Chief Brown)
Orange County's and local municipalities' public safety agencies share a common radio system. Certain
communications and information shared on this radio system contains confidential and emergency information
not subject to public disclosure. It is necessary to ensure the confidentiality and security of radio transmissions
made by public safety agencies. The MOU for the Orange County Intergovernmental Radio System
Encryption Key establishes the policy ensuring the confidentiality and security of the radio system. It is
respectfully recommended that the Honorable Mayor and Board of City Commissioners authorize the signing
of the Orange County Intergovernmental Radio System Encryption Key MOU 2017.
Approved on Consent. Motion carried 5-0.
11. Approval of an Interim Contract for Motor Fuels — Transport Load Deliveries.
(Public Works Director Krug)
The City is a member of the Central Florida Purchasing Cooperative where Orange County is the lead agency
in solicitations that can benefit multiple municipalities. The City approved utilizing this purchasing power for
petroleum products on September 19, 2017, for bulk transport loads delivered to the Public Works complex
and tank wagon loads delivered to remote sites throughout the City. The previous contract for providing the
bulk transport load deliveries had expired on July 21, 2017, and the new recorded contract was not available
from the County until late August for approval by the City. To cover this interim period between contract
expiration and Commission approval of the new contract, which was renewed through the same vendor, the
City issued two purchase orders up to the City Manager's purchasing authority. Due to the delay in the
availability of the recorded contract for approval by the City Commission,the interim total fuel costs exceeded
the issued purchase orders. Purchase Order #1424863 for diesel fuel requires a $4,991.57 increase and
Purchase Order#1424864 for unleaded fuel requires a $22,004.79 increase to close out the 2016-2017 fiscal
year. The required increases are adequately covered in the budget. Public Works recommends approval of the
increase to the purchase orders with Petroleum Traders to cover the interim period between the expiration of
the original cooperative contract and Commission approval of the new contract.
Approved on Consent. Motion carried 5-0.
12. Approval of Change Order No. 1 - Lake Olympia Reclaim Distribution Project Bid
#16-03. (Utilities Director Smith)
The Mayor and City Commission previously approved the Lake Olympia Neighborhoods Reclaimed Water
Retrofit Project on August 16, 2016, for the amount of$576,429.50. All items as bid by DBE Utilities were
not utilized to complete the project. Existing Utilities did not have any conflict with the new reclaim lines
between the sidewalks and curbs; as a result, cost savings were attained in the items bid to remove/replace
concrete driveways and sidewalks. The total budgeted for the Lake Olympia Neighborhood Reclaim Project
Bid#16-03 was$576,429.50. The project has a final completion date of June 30, 2017 and a Net Decrease of
$90,578.35 in cost savings to the City resulting in overall contract price adjustment to$485,851.15.
Approved on Consent. Motion carried 5-0.
Wage
Regular City Commission
November 7,2017
13. Approval of the City Joining into the Utilities Material/Meter Purchasing "Strategic
Partnership Agreement — Agreement between the City of Punta Gorda and Core and
Main." (Utilities Director Smith)
The City of Punta Gorda, Florida, working with other communities including the City of Ocoee, formed a
cooperative relationship for bidding and awarding contracts for services and goods. One of the contracts,
Agreement R2016105MAT-UTILITY1718, provides for procurement of utility supplies and materials
including but not limited to fittings, valves, piping, hydrants and meters. On August 23, 2017, the City of
Punta Gorda awarded a utility agreement to HD Supply for five (5) years with the ability to renew the
agreement for up to, but not to exceed an additional three (3) years. Sub-sequential to the awarding of the
agreement HD Supply was purchased and underwent a name change to Core and Main. Amendment 1 to
Agreement#R20161005/Mat—Utility/1718 was approved by Punta Gorda September 7,2017, addressing the
name change. A significant benefit of this agreement is that Core and Main are the representatives and
suppliers of the Sensus meters used by the City. Staff recommends the City continue its 10 year partnership,
but will continue to seek the best price on supply and material.
Approved on Consent. Motion carried 5-0.
14. Approval of Changes in Funding to the Downtown and West Sanitary Sewer
Transmission Project. (Utilities Director Smith)
The forcemain project, West Sanitary Sewer Project, was initiated with the preferred routing utilizing Bluford
Road from Silver Star Road to Columbus St. The forcemain project would result in significant disruption and
inconvenience to the area; and would be followed by the Bluford Rd (Downtown) Street Scape Project. To
improve efficiencies, reducing cost and disruption, the two projects were combined. The combined projects
also include the installation of gravity sewer lines in the downtown area, which will be funded using bond
proceeds. In November 2016,the City issued the Water and Sewer System Revenue and Refunding Revenue
Bonds (Series 2016) for the project funding. As the Bluford Street Scape Project further evolved, the
replacement of existing potable water lines and the addition of reclaimed water mains was determined to be
needed to support the City's new downtown efforts. To implement the downtown gravity sewer, a utility
easement is required across the north fifteen feet of the property located at 2 N Bluford Ave. The City
Commission on May 16,2017,approved this parcel for purchase.A second parcel, 128 N.Bluford Ave,is also
needed to accommodate a new lift station for the downtown area. The impact to the Downtown and Bluford
Street Scape Project,which includes the water,reclaimed water,and land acquisitions,is$1,504,156;however,
due to anticipated project construction savings, the net impact to the project is $679,573. To cover these
unforeseen projected impact expenses,staff is recommending the Mayor and City Commission approve the use
of$200,000 from this year's Annual Major Water Line Replacement and Upgrade Program's funding (401-
533-10-6302) and $479,573 Water & Sewer Capital Project funds (408). The Annual Major Water Line
Replacement and Upgrade Program Fiscal Year 2018's project was the Kimball & Malcom Area Watermain
Upgrade Project Phase I, II & III and had a fund of$1,100,000 ($250K in fund 401, $600K in fund 407 and
$250k in fund 408).This approval of this item would reduce available funding to approximately$650K with a
Phase II&III of the project being delayed to Fiscal Year 2019.
Approved on Consent. Motion carried 5-0.
71 Page
Regular City Commission
November 7,2017
G. FIRST READING OF ORDINANCE - 6:45 PM
15. First Reading of Ordinance Amending the City of Ocoee Municipal Police Officers'
and Firefighters' Retirement Trust Fund Amending Section 30, Supplemental Benefit
Component for Special Benefits: Chapters 175 and 185 Share Accounts. (Second Reading
and Public Hearing Date scheduled for December 5, 2017, Regular Commission Meeting at 6:15 p.m. or soon
thereafter) (Police Chief Brown)
The Pension Board for the City of Ocoee Municipal Police Officers' and Firefighters' Retirement Trust Fund
is governed by City of Ocoee Ordinances and State Statutes. On May 16,2017,the City Commission approved
an ordinance amendment to the Police and Fire Pension fund which established a share account. The changes
to the pension ordinance are required to administer the 185 share accounts and distribute the current year 185
excess premium tax money. The State of Florida required that all municipal pension plans establish a share
plan as defined in Florida State Statue 175 Firefighters and 185 Police Officers. The State of Florida further
required that the City and members negotiate for the distribution and use of the excess state monies; and if no
agreement can be made,the default is to distribute the monies,half to members' share plan and half to pay the
City's pension fund liability. During the most recent Police contract negotiations, an agreement was not made
as to the use of the excess premium tax money. The excess tax money will be distributed based on the terms of
this amendment for this year. The Firefighters are currently working from the mutual consent from the last
negotiated contract. Effective September 30, 2017, the initial allocation, $193,673.55 will be allocated to
individual Member Share Accounts as provided in this ordinance.
City Attorney Cookson read the title of the Ordinance. Mayor Johnson announced that this
will be presented as a second reading and public hearing at the next scheduled City Commission
meeting on December 5, 2017.
16. First Reading of Ordinance for GMMG, LLC - 1737 N. Lakewood Avenue Annexation
and Initial Zoning; Project No(s): AX-08-17-63 & RZ-17-08-04. (Second Reading and Public
Hearing Date scheduled for December 5, 2017, Regular Commission Meeting at 6:15 p.m. or soon thereafter)
(Planner Jones)
The subject property is located 750 feet south of the intersection of Fullers Cross Road and North Lakewood
Avenue. The parcel is+/-0.64 acres and contains one(1)single-family residence with a current zoning of"A-
1."The Parcel Identification Number is 08-22-28-0000-00-010.The proposed annexation is a logical extension
of the City limits, urban services can be provided, and the annexation meets state and local regulations. City
staff has requested a City of Ocoee zoning designation of R-1 (Single-Family Dwelling) upon annexation.
According to the Land Development Code, the R-1 zoning designation is intended for areas shown on the
Future Land Use Map as "Low Density Residential." The R-1 zoning designation is consistent with the
adopted future land use designation of Low Density Residential, shown on both the City of Ocoee and Orange
County Joint Planning Area future land use maps. Based on the unanimous approval recommendations of the
DRC and Planning and Zoning Commission, Staff recommends that the Honorable Mayor and City
Commissioners approve the Annexation and Rezoning of the +/- 0.64 acre parcel of land known as the
GMMG,LLC Parcel with an Initial Zoning classification of"R-1."
a) First Reading of Annexation Ordinance
b) First Reading of Rezoning Ordinance
City Attorney Cookson read the titles of the Ordinances.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the next scheduled City Commission meeting on December 5, 2017.
8IPage
Regular City Commission
November 7,2017
17. First Reading of Ordinance for Sullins — 1928 Adair Street Annexation and Initial
Zoning; Project No(s): AX-08-17-62 & RZ-17-08-03. (Second Reading and Public Hearing Date
scheduled for December 5, 2017, Regular Commission Meeting at 6:15 p.m. or soon thereafter) (Planner
Jones)
The subject property is located at 1928 Adair Street, which is on the west side of Adair Street across from
Marlene Drive. The parcel is 0.50 acres with a Parcel Identification Number of 08-22-28-0000-00-048 and
contains one (1) single-family residence. The proposed annexation is a logical extension of the City limits,
urban services can be provided,and the annexation meets state and local regulations. City staff has requested a
City of Ocoee zoning designation of R-1 (Single-Family Dwelling) upon annexation. According to the Land
Development Code, the R-1 zoning designation is intended for areas shown on the Future Land Use Map as
"Low Density Residential." The R-1 zoning designation is consistent with the adopted future land use
designation of Low Density Residential, shown on both the City of Ocoee and Orange County Joint Planning
Area future land use maps. Based on the unanimous approval recommendations of the DRC and Planning and
Zoning Commission, Staff recommends that the Honorable Mayor and City Commissioners approve the
Annexation and Rezoning of the+1-0.50 acre parcel of land known as the Sullins Parcel with an initial zoning
classification of"R-1."
a) First Reading of Annexation Ordinance
b) First Reading of Rezoning Ordinance
City Attorney Cookson read the titles of the Ordinances.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the next scheduled City Commission meeting on December 5, 2017.
H. PUBLIC HEARINGS - 6:51 PM
18. First Reading of Ordinance and Public Hearing Amending the Land Development
Code (LDC) Relating to Article II Definitions, Article V, Section 5-8 Prohibited Uses
and Table 5-1 Permitted Use Regulations in Overlay Districts. (Second Reading and Public
Hearing Date scheduled for December 5, 2017, Regular City Commission Meeting at 6:15 p.m. or soon
thereafter.Advertised in the West Orange Times on Thursday, October 26, 2017) (City Planner Rumer)
Back on September 6, 2015, City staff made a presentation to the City Commission relating to the
development and redevelopment of parcels within the Special Overlay Areas. Topics of specific concern to
staff and the City Commission is the redevelopment of parcels within the Overlay Areas, density and
compatibility concerns with development and redevelopment, allowable uses in the overlay, and the
development of zoning standards that will enhance economic development and redevelopment in the Overlay
Areas with the following uses or intended uses: pharmaceutical dispensaries,fast food and other drive through
restaurant establishments,check cashing stores,self-storage facilities,vehicle and tire service,sales,and repair
facilities, and discount retail stores. A moratorium was put in place through March of 2017 to allow staff the
time to evaluate the current Special Overlay Area standards and update the standards as necessary. Since the
moratorium has expired,the City has adopted a zoning overlay over the SR 429 Corridor by establishing three
(3)character areas and has a fmal ordinance on the agenda to prohibit medical marijuana dispensing facilities.
As a fmal step in addressing the concerns stated in the moratorium,staff has proposed amendments to the Land
Development Code (LDC) which addresses uses and provides for additional requirements in overlay areas
(CRA Target Areas, SR 429 Overlay, and Downtown Overlay) for the following uses: Fast Food Restaurants
with Drive-through,Self-Storage Facilities,and Automotive Tire and Repair facilities.
Staff is proposing amending the LDC as follows:
• Better define self-storage facilities and prohibit the use unless it is integrated as part of a multi-use
development.
• Eliminate the drive-in restaurants like a Sonic Burger and to limit the locations based on access.
• Limit automobile service stations that change oil,tires and other minor work.
91 Page
Regular City Commission
November 7,2017
City Planner Rumer explained he will do a more formal presentation at the second reading
public hearing. He further explained this first reading is a public hearing as they are looking to
limit or prohibit some of the uses allowed in the commercial zoning with regards to Fast Food
Restaurants with Drive-through, Self-Storage Facilities, and Automotive Tire and Repair
facilities.
City Attorney Cookson read the title of the Ordinance.
As this is a First Reading of Ordinance Public Hearing, the public hearing was opened. As no
one wished to speak,the public hearing was closed.
Mayor Johnson announced the Second Reading and Public Hearing is scheduled for December
5, 2017, Regular City Commission Meeting at 6:15 p.m. or soon thereafter.
19. Public Hearing of Ocoee Business Park Preliminary Large Scale Site Plan; Project No:
LS-2017-009. (Advertised in the West Orange Times on Thursday, October 26, 2017) (City Planner
Rumer)
The applicant proposes to develop 44.12 acres of land as a light industrial/flex office park consisting of three
(3)buildings totaling a maximum of 646,366 sq. ft. Building 100 is a 96,770 SF warehouse with rear loading
truck bays facing the railroad track. Building 200 is a 406,000 SF warehouse with truck bays on the east and
west side. The eastern truck bays will be shielded by a retention pond with landscaping. The west facing bay
doors face the north bound exit ramp on SR 429.The estimated distance from the exit ramp to Building 200 is
355 feet. Building 300 is a 144,000 warehouse with bay doors facing the new Sunbelt Rental site. The
Development Plan provides for a maximum FAR(floor area ratio)of 0.33%. The maximum FAR allowed by
code is 3.0.The permitted uses will be limited to those uses permitted within the I-1 (Light Manufacturing and
Warehousing). On September 5, 2017, the DRC met to determine if the proposed Preliminary Site Plan was
consistent with the City's regulations and policies. When the discussion was finished, the DRC voted
unanimously to recommend approval of the Preliminary Site Plan for Ocoee Business Park Project, subject to
the resolution of outstanding comments before the City Commission meeting. The Planning and Zoning
Commission (P&Z) reviewed the proposed Preliminary Site Plan for Ocoee Business Park on Tuesday,
October 10, 2017. Discussion ensued on impacts on the road system by the traffic created. Several of the
members of the Planning and Zoning Commission relayed issues with traffic and the inability to justify the
new traffic created without a number of improvements to the roads. Questions to when Maguire Road would
be widened and when Silver Star Road intersection would be fixed were made. In making a motion, Chairman
McKey said he is unaware of how to express their traffic concerns to the City Commission. Staff relayed that
the concerns would be stated in the Planning and Zoning Recommendation. There were five (5) members of
the Planning and Zoning Commission in attendance. The Planning and Zoning Commission voted 5-0 to
recommend approval of the Preliminary Site plan with the aforesaid traffic comments included.
City Planner Rumer briefly summarized the Ocoee Business Park Preliminary Large Scale Site
Plan. This subject property is located on the west side of Maguire Road, south of the Franklin
Street/State Road 438 corridor and adjacent to State Road 429 Western Expressway to the east
with railroad tracks to the north. The applicant, McCraney Property Company, is proposing a
light industrial/flex office park consisting of three (3) buildings totaling a maximum of 646,366
square feet. He explained the parcel is undeveloped +/- 44.12 acres with a zoning of light
industrial (I-1). Access to this site will be an existing road off of Maguire Road and an exit only
on the north end of the parcel next to a lift station. He explained this site is located within the
recently-adopted State Road 429 Overlay, and this particular parcel is within the Business Center
Character Area of that overlay, which entails various requirements and standards. The Planning
101 Page
Regular City Commission
November 7,2017
and Zoning Commission(P&Z)reviewed the proposed Preliminary Site Plan for Ocoee Business
Park. Discussion ensued on impacts on the road system by the traffic created. Several of the
members of the Planning and Zoning Commission relayed issues with traffic and the inability to
justify the new traffic created without a number of improvements to the roads.
Public hearing was opened.
C. Bruce Gordy, Property Owner, gave a brief historical summary of the property which was
once an orange grove; and further, advised the land has been in the family for 100 years so they
are pleased to work with McCraney Property Company to develop this property. He concluded
by thanking City staff for working with them as he feels they will be proud of this project.
Sean Carpenter,Engineer with McCraney Property Company, 7101 Presidents Drive, Orlando,
was present to answer any questions.
Steven McCraney, McCraney Property Company, presented a PowerPoint that provided an
overview of the proposed Ocoee Business Park development.
The public hearing was closed.
Motion: Move to approve Ocoee Business Park Preliminary Large Scale Site
Plan; Project No: LS-2017-009; Moved by Commissioner Firstner, seconded by
Commissioner Keller; Motion carried 5-0.
7:07 PM - BREAK
I. SECOND READING OF ORDINANCE—PUBLIC HEARING - 7:16 PM
20. Second Reading of Ordinance and Public Hearing Amending Chapter 180, Section 5-8
of the City Code Related to Prohibition of Medical Marijuana Treatment Center
Dispensary Facilities within the City of Ocoee. (Advertised in the Orlando Sentinel on Friday,
October 27, 2017) (City Planner Rumer)
First reading of this ordinance was heard on October 17,2017. In November of 2016,the voters of the State of
Florida adopted an amendment to the State Constitution to allow the broadened use of cannabis to treat
medical conditions. In response to this constitutional amendment, on January 3, 2017, the City adopted an
ordinance implementing a temporary moratorium until December 31, 2017. In June of 2017, the Florida
Legislature adopted Senate Bill 8-A in a Special Session, which established a regulatory process for medical
cannabis dispensaries. After the November 2016 Constitutional Amendment and before the Special Session
that passed Senate Bill 8-A, many jurisdictions passed a model ordinance allowing a limited number of
facilities based on population. The ordinance provided for regulations such as signage,location to schools,and
other opportunities to properly locate a facility if so desired. Upon passing Senate Bill 8-A, the Legislature
removed any ability to provide regulations on facilities. Senate Bill 8-A,which establishes a regulatory process
for medical marijuana dispensaries,provides local governments two options for regulating uses.
The City's two alternatives are as follows:
1. The City may ban medical marijuana treatment dispensaries outright by ordinance.
2. The City may allow medical marijuana treatment dispensaries,however,location criteria must follow those
for pharmacies as defined by Chapter 465 F.S. and no limit may be placed on the number of dispensaries
allowed within the City.
11IPage
Regular City Commission
November 7,2017
Staff recommends the Honorable Mayor and City Commission approve an ordinance amending the City of
Ocoee Land Development Code Chapter 180, Section 5-8, prohibiting medical marijuana treatment center
dispensing facilities.
City Planner Rumer briefly explained this ordinance, which proposes to amend Chapter 180,
Section 5-8 of the City Code related to prohibition of medical marijuana treatment center
dispensary facilities. The current legislative ruling does not allow any regulation on the uses; and
therefore, the City's two alternatives are to prohibit it outright or allow it. Staff is presenting an
ordinance before the City Commission prohibiting medical marijuana treatment center
dispensing facilities.
City Attorney Cookson read the title of the ordinance.
The public hearing was opened.
Chris Adkins, 606 Ridgefield Ave., shared some of his factual statistics with regards to Medical
Marijuana.
The public hearing was closed.
Commissioner Grogan said the biggest problem he has is the State Legislatures taking away the
home rule and not allowing Cities to regulate dispensaries within their own City.
Motion: Move to adopt Ordinance No. 2017-027, Amending Chapter 180, Section
5-8 of the City Code Related to Prohibition of Medical Marijuana Treatment Center
Dispensary Facilities within the City of Ocoee. Moved by Commissioner Grogan,
seconded by Commissioner Wilsen; Motion carried 5-0.
J. REGULAR AGENDA-None
K. STAFF ACTION ITEMS -None
L. COMMENTS FROM COMMISSIONERS - 7:23 PM
Commissioner Grogan — Thanked everyone in the City for another great Founders' Day event.
Felt there were more people in attendance this year than in the previous years. He shared that he
is looking forward to the 25th Anniversary next year.
Commissioner Wilsen — 1) Announced the Police Department will be starting their Toy Drive
and will be placing collection bins at various locations around the City. 2) Announced the
Christmas Parade is December 2°a and asked the City Clerk to find the discussion on how many
guests can be on the Santa Sleigh for this event so that it is not too crowded. She asked for that
information to be sent to them as a reminder.
Commissioner Firstner — Wished everyone a Happy Thanksgiving as they will not be having
another Commission Meeting this month.
12 IPage
Regular City Commission
November 7,2017
Commissioner Keller— 1) Thanked City staff for a tremendous job on the Founders' Day event
this year. 2) Reminded residents again about the road closure on Tuesday, November 14th on
Clarke Road/A.D. Mims Road for replacement of the railroad crossing.
Mayor Johnson — 1) Shared with Police Chief Brown that they are having a problem with the
road closure and children crossing on the west side of Kissimmee Ave. He would like to have
crossing guard or officer out there. 2) Reminded Public Works Director Krug that 3 or 4 months
ago they had discussed the street lights on Ingram Road and inquired on an update. Public
Works Director Krug said he has not heard back from Duke Energy, but he had discussions
with the Finance Department on if there were funds budgeted as he will need to find funding.
City Manager Frank inquired on an estimated cost. Public Works Director Krug said he
figures at least $20,000. City Manager Frank advised the City Commission can by consensus
direct staff to find the funding. Consensus of the City Commission was to have City
staff find the funding for street lights on Ingram Road. 3) Announced that he received
e-mails this past weekend from citizens sharing their appreciation for the debris clean-up; this
was a difficult storm for the City of Ocoee. He further recognized Raynor Shine and City staff
for their great work.
ADJOURNMENT - 7:33 PM
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson,Mayor
13IPage
Special Session
CITY OF OCOEE
City Hall Commission Chambers
150 North Lakeshore Drive
CITY COMMISSION SPECIAL SESSION
November 20, 2017 MINUTES 5:45 p.m.
I. Call to Order and Roll Call- 5:45 PM
Mayor Johnson called the special session to order at 5:45 p.m. in the Commission Chambers
of City Hall. City Clerk Sibbitt called roll and declared a quorum present.
Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner
Firstner, Commissioner Keller
II. CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED
UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS
DESIRED BY A MEMBER OF THE COMMISSION,IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK
TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY.
1. Approval of Appointment of Member to the CRA Board. (Assistant City
Manager Shadrix)
As authorized by Ordinance 2006-007 and Section 163.357(1)(c),Florida Statutes and as provided the
interlocal agreement with Orange County, the governing board of the CRA shall consists of the five
members of the City Commission plus two individuals appointed by the City Commission. One of the
appointed members shall be nominated by Orange County and appointed by the City Commission.
The term of office of the appointed members shall be for four (4) years. Ginger Corless, who is the
appointed Citizen Member, resigned from the appointment back in January of 2017. The CRA has
received an application from Todd Duncan who is the Administrator of Facilities at Health Central
Hospital.
Assistant City Manager Shadrix said they are saddened that Ginger Corless resigned from
the board; however, the City does plan to work with Ms. Corless with future projects within
the CRA. He continued by sharing that the CRA has had the privilege to have a wonderful
relationship with Health Central over the years as they are an economic hub for the City.
Mr. Todd Duncan, Administrator of Facilities for Health Central, has expressed interest in
being part of the CRA Board and it is staff's recommendation that the City Commission
approve him to a four(4)year term with the Board.
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Item #1.
Moved by Commissioner Keller, seconded by Commissioner Wilsen; Motion
carried 5-0.
City Commission Special Session
November 20,2017
PUBLIC COMMENTS
Richard Moore, 409 S. Cumberland Ave., shared concerns regarding the closure of Bluford
Ave. and the traffic flow it has caused going into his subdivision. Vehicles are cutting through
their subdivison street at high speeds thus making it dangerous for the residents. He further
inquired what the City can do to help alleviate this traffic issue. Mr. Moore continued by
sharing that the road was temporarily closed, but news media reported that it was the Mayor's
request, which is incorrect as the request came from the residents of the subdivision. He is
hoping the City can provide speed bumps or come up with something that will slow vehicles
down. City Manager Frank said he has spoken with staff with regards to costs as they will
continue to have similar situations develop as the downtown projects continue. They looked at
overtime with the Police Department, closure of roads, and speed bumps. During discussions
with Public Works Director Steve Krug it was shared that temporary speed tables can be
installed for about $1,000. Mayor Johnson shared that there is a petition that was also signed
by the neighborhood regarding this issue. Commissioner Wilsen agreed that the road is not
appropriate for cut through of vehicles as there are too many turns and pedestrians in that area.
Further Discussion ensued.
Motion: Move to approve $1,500 to be taken from Contingency Fund for speed
tables on Cumberland Ave.
Moved by Commissioner Wilsen, seconded by Commissioner Grogan; Motion
carried 4-0 with Mayor Johnson abstaining. (Form 8B on File with the City Clerk's
Department)
Commissioner Grogan inquired if they would be riding in the Winter Garden Christmas
Parade. Brief discussion ensued. Mayor Johnson said he would like for Executive Aide
Sherry Seaver to contact the City of Winter Garden to find out if they will be attending the
Ocoee Christmas Parade before they make a decision.
III. ADJOURN - 5:56 PM
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
21F C