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HomeMy WebLinkAboutItem #18b Canvassing Board Issues: March 2007 Election AGENDA ITEM COVER SHEET Meeting Date: January 16, 2007 Item # 1& b Reviewed By: Department Director: City Manager: Subject: Canvassing Board Issues; March 2007 Election Contact Name: Contact Number: Beth Eikenberry X1022 ~ Background Summary: Pursuant to Florida Statute 101.5614 and Ocoee City Charter Section C-50, the Canvassing Board shall meet at noon on March 14, 2007, in the presence of members of the public desiring to witness the proceedings. The Board will declare the results of the canvass and results of the election. Under new election laws, any outstanding provisional ballot cannot be counted until after Friday, March 16, 2007, at 5:00 p.m. If such ballots exist in the Ocoee General Election, the Canvassing Board will continue the meeting on noon, Monday, March 19,2007, to include those ballots, and declare the official results of the Election. In accordance with the City Charter, the Canvassing Board will consist of Mayor Vandergrift, Commissioner Anderson, and Commissioner Keller. The Canvassing Board Criteria issued by the Supervisor of Elections Office has been submitted the for your consideration. Additionally, the Canvassing Board has historically met in the Commission Chambers Conference Room and Staff' is recommending the Board meet at the Supervisor of Elections Office. Bill Cowles, Supervisor of Elections, requested that all ballots are counted on the high-speed tabulators rather than the smaller rented tabulators. These machines are faster and have a higher degree of accuracy in reading the cards without rejecting them, creating less ballots that need to be duplicated and re-tabulated. Issue: 1) Should the Mayor and Commission approve the Canvassing Board Criteria as submitted by the Orange County Supervisor of Elections Office? 2) Should the Mayor and Commission approve the relocation of the Canvassing Board to the Supervisor of Elections Office at 119 West Kaley Avenue, Orlando, Florida? Recommendations Staff recommends 1) approval of the Canvassing Board Criteria and 2) approval of the Canvassing Board meeting location at the Supervisor of Elections Office at noon on Wednesday, March 14, 2007, for the General Election, and noon on Wednesday, April 11, 2007, for a Run-off Election, if necessary. Attachments: Canvassing Board Criteria Charter Section C-50 Financial Impact: None Type of Item: (please mark with an "x') Public Hearing _ Ordinance First Reading _ Ordinance Second Reading Resolution ~ Commission Approval Discussion & Direction For Clerk's Deat Use: _ Consent Agenda Public Hearing -L Regular Agenda ~ Original Document/Contract Attached for Execution by City Clerk _ Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Orange County Canvassing Board Canvassing Criteria 2007 1 Absentees Accept Reject Case by Case No Signature X Signature does not match X Voter signed envelope that had a label for someone else and the other person X had a request on file Voted wrong ballot card (voter has moved) X Voter deceased or canceled since ballot returned - New 06 X Late return of absentee ballot X Voted early or at the polls X Voter writes date on certificate SOE Time/date stamp governs First time voters who registered by mail - Special Absentees Accept Reject Case by Case Voter provides proper identification or indicates exemption X Voter does not provide proper identification or indicate an exemption by 7 pm X Once the above is determined, ballot is canvassed as all other absentees Provisional Ballots Accept Reject Case by Case Voter is eligible, signature matches, correct precinct X Voter is eligible but did not have proper ID - Signature matches that on file X Voter given the provisional in error--should have voted a regular ballot X Voter is eligible, signature matches, NOT the correct precinct X Not found - not registered to vote X Voter moved out of county X Voter was canceled as a Felon X Voter was canceled for other reasons X Voter registered after the books closed X Voter's application was incomplete so not eligible to vote X Voter eligibility questioned because FVRS ID match not complete and FVRS does confirm match prior to end of canvassing period. OR voter does show X up with acceptable evidence of eligibility. Voter eligibility questioned because FVRS ID match not complete and FVRS X has not confirmed match prior to end of canvassing period. Voter does not show up with evidence of eligibility or it was not acceptable proof of eligibility. Voter's signature does not match and voter refuses to sign "Signature Differs" X Affidavit. If siQnature on Prov matches that on file in the SOE office Adopted February 10, 2006 Orange County Canvassing Board Orange County Canvassing Board Canvassing Criteria 2007 2 Voter's signature does not match and voter refuses to sign "Signature Differs" Affidavit. If signature on Prov does not match that on file in the SOE office Voter had been sent an absentee ballot, did not surrender it, absentee ballot has not been received by SOE Voter's right to vote has been challenged Voter has disputed party affiliation in a primary - provisional ballot is the wrong party according to SOE research Voting hours extended - voter is eligible and in the correct precinct Voting hours extended - voter is eligible and NOT in the correct precinct Absentees from Overseas Voters (10 days after the election) No Postmark or date Dated or postmarked on election day Dated on or before election day but postmarked later or no postmark Dated and postmarked after election or dated after election with no postmark State Write-In Ballot Wait to see if we have requests x X X X X X Accept Reject Case by Case X X X X Acce,p~.. .. . .~eject:::R~~:~~r.sa!;e Federal Write In Absentee Ballot Must be a registered voter in Orange County Must have requested an absentee ballot by the 6th day before election - New 06 Must have signed the FWAB and the signature verified Adopted February 10, 2006 Orange County Canvassing Board