HomeMy WebLinkAbout01-16-18 Agenda OCOEE CITY COMMISSION
Ocoee Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
January 16, 2018 AGENDA 6:15 P.M.
REGULAR CITY COMMISSION MEETING
CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
PRESENTATIONS AND PROCLAMATIONS
Proclamation—Crossing Guard Appreciation Day - February 2, 2018. (Mayor Johnson)
COMMENTS FROM CITIZENS/PUBLIC
STAFF REPORTS AND AGENDA REVIEW
COMMISSIONERS ANNOUNCEMENTS
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION.
THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN
WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL
BE CONSIDERED SEPARATELY.
1. Approval of the Minutes for the Regular City Commission Meeting held December 19,
2017. (City Clerk Sibbitt)
2. Approval of New Appointment to the Community Redevelopment Agency (CRA) for a
4-Year Term. (City Planner Rumer)
As authorized by Section 163.357(1)(c) of the Florida Statutes, and as provided in the Interlocal Agreement
with Orange County, the governing board of the City of Ocoee Community Redevelopment Agency shall
consist of the five members of the City Commission plus two individuals appointed by the City Commission.
Per the Interlocal Agreement with Orange County,one of the appointed members will be nominated by Orange
County and appointed by the City Commission. The four-year term of Carla Bell Johnson has ended. Orange
County has nominated Randy June to fill the next four-year term.
3. Approval of 2017/2018 Budgeted Vehicle/Equipment Purchase. (Public Works
Director Krug)
The City traditionally purchases vehicles and equipment through bids from the Florida Sheriffs Association's
annual contract. Public Works has researched pricing throughout the State and has found the Florida Sheriffs
Association continues to provide the lowest competitively bid pricing for vehicles utilizing competitively bid
contracts. The vehicles and equipment are incorporated in the approved budget for purchase. Public Works
recommends approval to purchase the vehicles and equipment based on published pricing for the 2017/2018
term contracts from the Florida Sheriffs Association.
Regular City Commission
January 16,2018
4. Approval to Award Bid #B18-01 Flewelling Avenue Stormwater Treatment System
Project. (Purchasing Agent Tolbert)
The City of Ocoee, Florida (City) solicited bids from qualified contractors for furnishing, delivering, and
installing all materials, equipment, incidentals, and services, including all labor for the work to construct the
Flewelling Avenue Stormwater Treatment System Project. This project primarily consists of the installation of
a Nutrient Separator Baffle Box with required pipe connections for positive drainage to Spring Lake. The
project location of the baffle box and appurtenances is at the dead end of Flewelling Avenue. Pipe diameters
including 24-inch, 30-inch, 42-inch,48-inch and 54-inch will be required to drain the system down to the lake
and direct connection into the lake. In addition, the project shall include removal of existing drainage
structures, roadway reconstruction, removal and replacement of driveways and curb, sidewalk, and sodding
and other restoration as may be required. The bid was publicly advertised on November 19, 2017, and opened
on December 12,2017. There were a total of three(3)bids received ranging from$328,412.00 to$597,980.00.
All bids are available in the Finance Department for review. The Public Works and Finance Departments
reviewed the bids received and all were considered responsive. Staff recommends awarding the bid to Sanpik,
Inc., for$328,412.00 as the most responsive and responsible.
5. Approval to Award RFQ #1802 Continuing Contract for Architectural Services.
(Purchasing Agent Tolbert)
The City's continuing contracts for architectural services have expired. In compliance with the Consultants'
Competitive Negotiations Act(CCNA), Florida Statutes Section 287.055 and Chapter 21 of the City's Code of
Ordinances, the City solicited statements of qualifications from licensed professional architectural firms that
are interested in providing general professional architectural services for various planning, design, and
development review projects. The firms selected by the City will provide professional architectural services to
the City on an as-needed basis, based upon task orders to be issued by the City under the continuing contract.
The work may consist of, but will not necessarily be limited to: design, planning, inspection, and assessment;
conceptual design;construction plan preparation;and construction management for public projects by the City.
The City intends to award continuing contracts to the top two(2)firms deemed to be the most highly qualified
to perform the required services. The continuing contracts shall automatically be renewed annually, unless
terminated by the City in writing, for a total of five (5) years from the date of execution, plus a one (1) year
optional renewal at the City's discretion. The RFQ was advertised on October 15, 2017, and was publicly
opened on November 14, 2017. There were eight (8) responses submitted. The Finance Department and
Support Services Department reviewed the qualification statements and all were considered responsive. The
first public RFQ Evaluation Committee meeting was held on December 5, 2017, with the Evaluation
Committee evaluating and short-listing the firms on specific evaluation criteria. The second public RFQ
Evaluation Committee meeting was held on December 18, 2017, for the purpose of interviewing the top four
(4) ranked firms and finalizing the shortlist for recommendation of award. The evaluation committee short-
listed the firms in ranked order, and recommends contracting with the top two (2) ranked firms, Rhodes &
Brito Architects, Inc.,and CPH, Inc.,per the award recommendation from the Support Services Director.
6. Approval of Change Order No. 1 in the Amount of $16,300 for Design Services by
S&ME, Inc., Related to the Lakefront Park Improvements Project. (Support Services
Director Butler)
Lakefront Park Improvements is a capital project included in the City's list of approved investments using
funds allocated from the 2017 General Fund Capital Bond Issue and was one of the primary focal points of the
Downtown Master Plan.The master plan for downtown improvements did not list specific project elements for
the Lakefront Park project; it only suggested potential elements. Two conceptual plans were developed during
an all-day design effort involving key city staff and the S&ME design team. Detailed cost estimates were
developed for each design.Based on the cost estimates and the difficulty of implementing either design using a
phased approach due to internal dependencies, a third concept plan was developed to support an incremental
construction plan. This concept plan has undergone extensive consultation and refinement cycles with City
staff and elected officials. The original task order for the conceptual design work provided a fee of$46,300.
Several potential work items excluded from that task order have been required in order to complete the work.
These include development of three detailed cost estimates, developing a third design concept, making
numerous presentation-level drawings for internal discussions and public presentations,and participating in the
design of on-street parking improvements for the Bluford Avenue Streetscape project. The total cost of this
additional work is$16,300.
21 Page
Regular City Commission
January 16,2018
7. Approval of a Construction Manager Agreement with Collage Design & Construction
Group, Inc., (d/b/a The Collage Companies) for Pre-Construction Services Related to
the Lakeshore Center Expansion Project at a Cost of $26,675. (Support Services
Director Butler)
The Lakeshore Center Expansion project is being designed by Rhodes + Brito, architects. Given the
complexity of the project, procurement of a construction firm to build the facility was undertaken using the
construction manager at risk method (CM at Risk), as provided in §255.103, Florida Statutes. This relatively
new way of hiring a contractor uses the same qualifications-based approach (Request for Qualifications, or
RFQ) used for hiring licensed professionals, such as architects and engineers. This selection method was used
because it requires the contractor to be involved in the design of the building, which provides two
benefits. Seven firms responded to the CM at Risk RFQ solicitation. The Ocoee City Commission adopted the
selection committee's rankings with The Collage Companies being the top-ranked firm. Section 255.103,
Florida Statutes, allows the City to select one of two possible construction pricing options: guaranteed
maximum price (GMP) or lump sum price (LSP). The RFQ indicated that the City intended to use GMP;
however, subsequent to the solicitation being concluded, staff determined that it would be to the City's
advantage to use LSP. Accordingly, the proposed contract contains the language needed for the simpler LSP
construction pricing option. Staff has negotiated a basic contract and a price for preconstruction services,
where the contractor interacts with the architect and other designers to develop a final set of construction
documents. After the plans are completed, The Collage Companies will be asked to provide a price for the
construction work and a guaranteed completion date. Should it ultimately be determined by the parties that a
GMP approach is warranted, then the proposed contract published in the RFQ can be utilized to produce the
final agreement for construction.
PUBLIC HEARING - None
FIRST READING OF ORDINANCE
8. First Reading of Ordinances for Inspiration Planned Unit Development (PUD) —
Annexation and Rezoning to PUD and PUD Land Use Plan; Project No. AX-08-17-64
& RZ-17-08-05. (Second Reading and Public Hearing Date scheduled for February 20, 2018, Regular
Commission Meeting at 6:15 p.m. or soon thereafter.) (City Planner Rumer)
The subject property is located on the west side of Maguire Road and south of the Florida Turnpike. The
Parcel Identification Numbers are 30-22-28-0000-00-004 and 30-22-28-0000-00-017. The two parcels total
16.27 acres, are heavily wooded and does not contain wetlands. The subject property is located within the
Ocoee-Orange County Joint Planning Area(JPA)and is being considered for annexation as outlined in the JPA
Agreement. Orange County has been notified of this petition in accordance with Section 171.044(6) FS and
Subsection 13-A of the City of Ocoee-Orange County Joint Planning Area Agreement. The Applicant has
requested a City of Ocoee zoning designation of Commercial PUD, which is consistent with the zoning of the
properties in the area. The PUD zoning designation is consistent with the adopted future land use designation
of Commercial, as shown on the City of Ocoee & Orange County Joint Planning Area future land use map.
The proposed Inspiration PUD Land Use Plan provides for a mixed-use commercial center with 90 Townhome
units and retail/commercial. Building#1 is a 13,681 S.F. preschool. Building#2 is a 12,600 S.F. office/retail
building. Building #3 is a two-story office/retail with 42,350 S.F. Building #4 near the internal park area is
3,300 S.F. of retail. Stormwater retention will be located around the townhome project. Access to the site will
be provided from a new road extended from Tomyn Blvd. The proposed site plan will require connection to
City of Ocoee potable water and sewer. Staff has evaluated the proposed annexation and proposed PUD and
has some concerns that have not been satisfied or have not had a final resolution. Staff feels comfortable
moving the process to the City Commission for further discussion of the items.
a) First Reading of Annexation Ordinance
b)First Reading of Rezoning Ordinance
c) Land Use Plan
31 Page
Regular City Commission
January 16,2018
9. First Reading of Ordinance Revising Language for the Official Municipal Seal of the
City and Adopting New Language for Official City Logos. (Second Reading and Public
Hearing Date scheduled for February 6, 2018, Regular Commission Meeting at 6:1S p.m. or soon thereafter.)
(Support Services Director Butler)
The adoption of an official seal by units of local government, including cities, is authorized in Section
165.043, Florida Statutes. In accordance with this statute, the City originally adopted an official seal via
Ordinance 94-27 on November 15, 1994. This seal was subsequently modified by Ordinance 2002-26 on
December 17, 2002, to change the words on the seal. Florida law provides various protections for the use of
the official City seal, including specific penalties for its misuse. Logos and other similar "marks" that are
created and used by local governments are not protected pursuant to the authority stated in Section 165.043,
Florida Statutes. Such logos and marks must be protected from misuse by other means, including establishing
the marks and logos in ordinance as well as registering the marks with the State. The City Commission
adopted the current"passion flower" logo at its April 6,2013 meeting. Subsequent to this Commission action,
the "passion flower" logo has been incorporated into the design of equipment, letterhead, and uniforms, as
these have been replaced in the normal course of operation. The result has been that the City now utilizes a
number of logos for various purposes. The draft ordinance proposes to formally adopt the "passion flower"
logo endorsed by the City Commission in 2013 and also formally adopts the logos that continue to be used by
various City operational departments and units. The draft ordinance will repeal the current codification of the
City Seal in order to move this language to a new Article IV in Chapter 1 of the Code, where the language
regarding City logos will also be added. The proposed City Seal and all four logos are unchanged from their
current form. Additionally, in another process,the four logos will be registered with the State.
SECOND READING OF ORDINANCE—None
REGULAR AGENDA
10. Settlement Agreement for Colony Plaza Demolition Lien and other Liens. (City
Attorney Cookson.)
From 2002 through 2013 the City of Ocoee filed a number of different liens on the Colony Plaza property at
the southwest corner of Maguire Road and State Road 50 (the "Property"). Included among the liens was a
demolition lien relating to the costs incurred by the City and funded by CRA funds in demolishing the
dilapidated Plaza building on the Property(the"Demolition Lien"). The City's actual costs for the demolition
were $1,105,406.21, which costs included legal fees from the prior City Attorney's office which were paid by
the City. The Demolition Lien has remained on the property since 2009 and has been accruing interest at 18%
per year from February 2010. Interest accrued to date on the Demolition Lien is close to $1,600,000.00. The
liens on the Property were not the only impediments to the redevelopment of the Property. Because the prior
use of the structure on the Property was condominium ownership, the ownership interests in the Property and
certain easements over the Property needed to be terminated. Over the years the owner of the Property has
worked to terminate such interests and easements, which required separate State legislation to accomplish the
work. Those interests and easements were terminated, and subject to resolution of the City's liens, including
the Demolition Lien,the Property is ready for redevelopment.Over the last several months City Staff has had a
number of meetings with the owner of the Property and a development partner concerning resolution on the
City's liens and redevelopment of the Property. The owner/developer are prepared to move forward with the
redevelopment with terms set forth in the Settlement Agreement. The owner/developer has committed to
complete Phase 1 of the development on or before December 31, 2018, and agrees to use good faith,
commercially reasonably efforts to develop the remaining portion of the Property as soon as practicable.
STAFF ACTION ITEMS
COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING
WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS
IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE
PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN
ADVANCE OF THE MEETING.
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