HomeMy WebLinkAbout11-05-96
MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD
NOVEMBER 5, 1996
CALL TO ORDER
Mayor Vandergrift called the regular meeting to order at 7:30 p.m. in the commISSIOn
chambers. Commissioner Anderson led in the prayer and Mrs. Frances Watts led in the
pledge of allegiance. The roll was called and a quorum declared present.
PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Gleason, and Johnson.
Also present were City Manager Shapiro, City Attorney Rosenthal, Building
Official Flippen, Finance Director Horton, Public Works Director Corwin,
Planning Director Wagner, Senior Planner Horne, Recreation Director Beech,
City Engineer/Utilities Director Shira, Assistant City Engineer Wheeler, and
City Clerk Grafton.
ABSENT: None
PRESENTATIONS AND PROCLAMATIONS
PRESENTATIONS
PLAQUE OF APPRECIATION TO TANYA MILLER-McCALLISTER FOR SERVICE AS PENSION
BOARD TRUSTEE FROM DECEMBER 17, 1991 TO SEPTEMBER 30, 1996.
Mayor Vandergrift presented the plaque to Mrs. Miller-McCallister and expressed
appreciation for her years of service as General Employee Retirement Trustee to the employees
and citizens.
REQUEST FOR SUPPORT FOR LITTLE MISS OCOEE PAGEANT - CADET GIRL SCOUT TROOP
#289 - DEBRA CHAUDHRY.
Ms. Debra Chaudhry introduced Scout Rebecca Blunt, Troop 289, who read a request for
support for her troop to host the Little Miss Ocoee Pageant. Ms. Chaudhry explained the
good that the pageant would do for the community, asked that the City endorse the concept of
their troop sponsoring the project and then she introduced the rest of her troop.
During the ensuing discussion, concern was expressed that someone may already be using that
name and Mrs. Chaudhry was asked to research and get back with City Manager Shapiro.
Mayor Vandere:rift. seconded by Commissioner Anderson. moved to endorse the concept of
Troop 289 sponsoring the Little Miss Ocoee Pageant if there were no conflicts. Motion
carried 5-0.
CERTIFICATE OF ACHIEVEMENT IN FINANCIAL REpORTING - TO FINANCE DIRECTOR HORTON
AND FINANCE DEPARTMENT.
Mayor Vandergrift read from the Certificate of Achievement in Financial Reporting awarded
by the Government Finance Officers Association of the United States and Canada to
government units and public employee retirement systems whose comprehensive annual
financial reports achieve the highest standards in government accounting and financial
reporting. He then presented the achievement award to Finance Director Horton and the
Ocoee City Commission Regular Meeting
November 5, 1996
Finance Department noting that this was the eighth consecutive year they have received this
award.
PROCLAMATIONS:
Mayor Vandergrift read the following proclamations:
Bible Week - November 24 to December 1, 1996.
Home Care Month - November 1996.
National Notary Public Day - November 7, and National Notary Public Week-
November
CONSENT AGENDA
The consent agenda consisted of items A, B, C, D, E, and F. Following a brief discussion
regarding item D, Mayor Vandergrift. seconded by Commissioner Glass. moved to aoorove
the consent agenda as oresented. Motion carried 5-0.
A. Approval and Acceptance of Minutes of City Commission Re~lar Meetin~ of
October 15. 1996.
B. Approval and Authorization for Mayor and City Clerk to execute Wesmere Villages 6
& 7 (Fenwick Cove) - Final Subdivision Plan.
C. Approval and Authorization for Mayor and City Clerk to execute Wesmere Villages 8
& 9 (Cheshire Woods) - Final Subdivision Plan.
D. Approval and Authorization for Temporary Closin~ of a Public Street (a portion of
Prairie Lake Boulevard).
E. Approval and Authorization for Mayor and City Clerk to execute Annexation
A~eement for Water/Sewer Service for Carpenter Property.
F. Approval and Authorization for Mayor and City Clerk to execute Temporary
Construction Easement Agreement with Rimos Holdings. Inc. for Parcels 706 and
708.
RECESS 7:55 p.m. - 7:57 p.m.
COMMENTS FROM CITIZENS/PUBLIC
Francis Watts, 43 Shell Key Court, read a request for help for Teach-In '96, which will take
place on Wednesday, November 20, 1996. Mrs. Watts then advised the board that she had
the forms for all who were interested in participating in this event, and that the forms should
be returned to Judie Breland at the Ocoee Middle School or to call Judie at home for more
information at (407) 877-5035.
Nancy Parker, Sawmill Homeowners Association, reported that as of February '97, Sawmill
will be in the Ocoee 34761 zip code mailing district officially. City Manager Shapiro stated
for the record, that both the easements will be on the next agenda.
Ocoee City Commission Regular Meeting
November 5, 1996
Steve Adams, Aristocrat Homes,P. O. Box 915221, Longwood, 32791, commended the
Commission for their proclamation on Bible week. Mr. Adams then explained that Code
Enforcement was making Aristocrat Homes remove all of their developer signs for either being
too big or being in the wrong place or face a fine of up to $250 a day. Mr. Adams felt that
Aristocrat Homes was being discriminated against and that all they were requesting is to have
an even playing field and have their developer signs put back up. City Manager Shapiro said
that he would have Building Official Flippen and Staff research and then get back to
Commission.
Sherry Allegroe, 1272 Pin Oak Drive, Orlando, introduced Carol Davis, Chairman of the
West Orange Jaycees Public Relations Award. Mrs. Davis reported that, of the names
submitted from this area, three were statewide winners: Mrs. Nancy Roberts, Educator,
Antonio Tarver, Bronze Medal for Boxing, Commissioner Jim Gleason, Good Government
Award.
Commissioner Gleason speaking as a citizen, expressed concern about the caliber of the
movies being shown at the Star Lite Drive-In over the Halloween holiday and asked that care
be taken not to have such movies in the future.
Mr. AI Behrens, volunteer at the drive in, advised that the movies were made in 1950 and
1971 and were not as offensive as many programs on TV.
Former Commissioner Combs, 310 Sabinal Street, recalled that some of the films had been
shipped using the City Hall UPS account and he asked if that had been stopped. (It had .)
Mr. Kevin Calvern, Star Lite Drive In Operations Manager, took responsibility for the film
choice and said that the films were neither pornographic nor gory.. .just typical of those shown
20 years ago.
RECESS 8:40 - 8:50
Item VI I was discussed here but the action taken will be reflected in its normal place in the
agenda.
PUBLIC HEARINGS
SECOND READING: ORDINANCE No. 96-22, NON-SUBSTANTIAL AMENDMENT TO REVISED
LAND USE PLAN FOR PLANTATION GROVE PUD.
City Attorney Rosenthal read the Ordinance by title only. Senior Planner Horne gave the
Staff Report and explained that the City of Ocoee, on behalf of the owner, is requesting a Land
Use Plan Amendment that will: (1) relocate the proposed fire station/ public services building
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Ocoee City Commission Regular Meeting
November 5, 1996
from Tract N to Lot 6 (Opus South); and (2) permit a storm water retention pond to be located
on Tract N. On October 7, 1996, the DRC: (1) found the requested revision to be a Non-
Substantial Amendment; (2) unanimously approved the proposed Non-Substantial Amendment
including revisions to the Land Use Plan; and (3) forwarded the application to the City
Commission for approval. Based on these actions, Staff recommended that the City
Commission adopt Ordinance 96-22 approving the proposed Non-Substantial Amendment,
including revisions to the Land Use Plan.
The public hearing was opened. As no one wished to speak, the public hearing was closed.
Commissioner Gleason. seconded by Commissioner Johnson. moved to adopt Ordinance
96-22 approving the proposed Non-Substantial Amendment. including revisions to the Land
Use Plan. Motion carried 5-0.
RECESS 9:31 p.m. - 9:40 p.m.
Commissioner Johnson did not return to the table at the time the meeting reconvened.
OTHER BUSINESS
FIRST READING: ORDINANCE No. 96-23, RELATING TO MAYOR/COMMISSIONER SALARIES.
Second Reading and Public Hearing are scheduled for November 19, 1996 at 7:30 p.m.
City Attorney Rosenthal presented this Ordinance by title only for the first reading. Mayor
Vandergrift announced the time, date and place of the second reading and public hearing.
AUTHORITY TO SOLICIT RFP FOR TRANSPORTATION PLANNING CONSULTANT.
Director of Planning Wagner gave the Staff Report and explained that, under the Consultants'
Competitive Negotiations Act (CCNA) and the policies and procedures of the City of Ocoee, a
formal process must be followed to secure continuing consulting services. In this case,
transportation planning consulting services would be sought through a formal request for
proposals (RFP). The selection process would then involve a committee, to include the
Director of Planning, City Engineer/Utilities Director, Public Works Director, Capital
Projects/Concurrency Analyst, and a member of the City Commission, who would rank the top
firms. Those firms would then make presentations to the City Commission who would make
the final decision.
Staff recommended (1) the approval of the hiring of a transportation planning consulting firm,
(2) direction to staff to begin the formal RFP process, and (3) the appointment of a member of
the City Commission to sit on the selection committee.
Commissioner Gleason, seconded by Commissioner Anderson. moved to (1) avvrove the
hiring of a transportation vlanning consulting firm, (2) direct staff to begin the formal RFP
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Ocoee City Commission Regular Meeting
November 5, 1996
process. and (3) appoint Commissioner Glass to sit on the selection committee. Motion
carried 4-0. Commissioner Johnson was not present at the table for the vote.
ASSIGNMENT OF COMMERCIAL SOLID WASTE COLLECTION FRANCHISE AGREEMENT FROM
WESTERN WASTE INDUSTRIES TO JENNINGS ENVIRONMENTAL SERVICES, INC.
Director of Public Works Corwin was present to answer any questions.
Commissioner Gleason. seconded by Commissioner Anderson. moved to approve the
assignment of the Western Waste Services franchise to Jennings Environmental Services. Inc.
as recommended by Staff. Motion carried 4-0. Commissioner Johnson was not present at the
table for the vote.
WORK ORDER #2 FOR GEE & JENSON FIRE STATION SITES 3 & 4.
Work Order # 2, totaling $147,333.00, included civil, traffic engineering, landscape and
irrigation, architectural, structural, mechanical, plumbing and fire protection, and electrical
work for both fire stations 3 and 4, which are to be identical in structure. One will be erected
at Plantation Grove Shopping Center and another at Clarke Road. The staff report explained
that Work Order #1 had been for the temporary fire station, but when the costs approached
$200,000, staff elected to place that project on hold. Fire Chief Strosnider was present to
answer any questions. Commissioner Gleason asked if the City was allowing additional space
for the Fire Stations. Fire Chief Strosnider said yes.
Commissioner Glass. seconded by Commissioner Anderson. moved to approve Work Order
#2 for Gee & Jenson Fire Station Sites 3 & 4. Motion carried 4-0. Commissioner Johnson
was not present at the table for the vote.
WORK ORDERS #2, 2A, 2B, AND 2c FOR GEE & JENSON FOR SCHEMATIC DESIGN OF
RECREATIONAL MULTI-PuRPOSE BUILDING.
Recreation Director Beech was present to answer any questions and explained that, thanks to
City Engineer Shira and Staff, the figures on the report are $44,000 less.
Commissioner Gleason. seconded by Commissioner Anderson. moved to approve Work
Orders #2. 2a. 2b. and 2c for Gee & Jenson for Schematic Design of recreational Multi-
Purpose Building. Motion carried 4-0. Commissioner Johnson was not present at the table for
the vote.
CHANGE ORDERS #1 & 2 FOR BOAT RAMP PROJECT.
City Engineer Shira was present to answer any questions.
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Ocoee City Commission Regular Meeting
November 5, 1996
Mayor Vander2fift. seconded by Commissioner Glass, moved to authorize the transfer of
$8,078.33 from General Fund Contingency to fund this change order. and to execute Change
Order No.1 and chan~e Order No.2 in the amounts of $3.847.28 and $11.199.00. Motion
carried 4-0. Commissioner Johnson was not present at the table for the vote.
CITY HALL SIGN.
Director of Public Works Corwin advised that Commissioner Anderson had requested that
the placement of the sign be brought before Commission for clarification and a vote. He said
a suitable location had been studied and that the City Hall sign had been placed parallel to
Bluford A venue rather than perpendicular because such placement would enable citizens to
read the sign while entering the complex without causing a traffic hazard. He said that, due to
budget constraints, the sign was constructed to have information on the street side only. There
was discussion regarding whether this was the Commission's intent. Mr. Corwin also
presented four options for colors for the sign: rust with green base, yellow with rust base,
green with rust base, and yellow with green base.
Commissioner Johnson returned to the table during this discussion.
Commissioner Anderson. seconded by Mayor Vandere:rift. moved to make the City Hall
Sign pemendicular. Motion carried 3-2. Commissioner Glass and Commissioner Gleason
voted no.
Commissioner Johnson. seconded by Mayor Vandere:rift, moved to put the City Hall Sign
on the North side. Motion lost 2-3. Commissioner Anderson, Commissioner Glass, and
Commissioner Gleason voted no.
Commissioner Johnson, seconded by Commissioner Gleason, moved to put the City Hall
Sign per Staff's recommendation. Motion carried 3-2. Mayor Vandergrift and
Commissioner Anderson voted no.
City Attorney Rosenthal explained that this last motion overrules the decision in the first
motion that the sign be perpendicular.
With the decision regarding the placement of the sign settled, Commission reviewed the color
choices and reached consensus on the green with rust base which was the lower left picture of
the choices provided in the Staff Report.
CHANGE ORDER #1 FOR CONTINUING HORIZONTAL CONSTRUCTION SERVICES CAPITAL
IMPROVEMENTS PROJECTS No. 1 & 6 (GEORGETOWN).
Assistant City Engineer Wheeler advised that this Change Order #1 increasing the contract
amount by $34,492.00 and extending the contract time by fourteen days was initiated by Staff
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Ocoee City Commission Regular Meeting
November 5, 1996
and was made necessary due to PEC' s oversight in not including the one property that has the
worst drainage problem on Dovetail Court in their estimate. He said the City will be paying no
dollars for this, as PEC will absorb the overage.
Commissioner Gleason. seconded by Commissioner Glass. moved to approve Change Order
No.1 by increasing the contract amount by $34.492.00. with an extension in contract time of
fourteen calendar days. Motion carried 4-0. Commissioner Johnson was not present at the
table for the vote.
Commissioner Glass requested that PEC write a letter of apology to Mr. Fergus, the owner of
the Dovetail Court property.
REPORT ON POTENTIAL LAND ACQUISITION FROM THE EXPRESSWAY AUTHORITY.
In response to Commission direction to attempt to find a suitable site for the West Orange
Girl's Club on which to construct a new facility to replace their current facility on Story Road,
City Manager Shapiro reported that a parcel is being investigated which may suit the needs of
both the Wastewater Utilities for spreading effluent and also the WOGC for its playing facility.
However, as there were more tests necessary, it was still uncertain whether the site would be
suitable as an effluent site, and if not, it could not be purchased with Utility funds. Mrs.
Jeanne Gold spoke on behalf of the West Orange Girls Club. Mrs. Betty Hager also spoke to
the issue.
Commission reached consensus to continue cooperating with the West Orange Girls Club.
EP A NPDES INTERLOCAL AGREEMENT WITH ORANGE COUNTY PROVIDING FOR JOINT
CONTROL OF POLLUTANTS.
City Engineer Shira was present to answer any questions.
Mayor Vandererift. seconded bv Commissioner Gleason. moved to approve the Interlocal
Agreement Providing Joint Control of Pollutants Between Municipalities. Valencia Water
Control District. FDOT and Orange County Within Unincoroorated Orange County. and
authorize the Mayor and City Clerk to execute the agreement. Motion carried 4-0.
Commissioner Johnson was not present at the table to vote.
SALE OF PARCELS OF LAND LOCATED AT 102 W. OHIO STREET AND AT 703 CALIFORNIA
AVENUE OWNED BY THE CITY OF OCOEE.
City Manager Shapiro announced that Palm Tree Properties pulled its bid for the properties
in question. Commissioner Johnson explained that Palm Tree Properties pulled its bid for
the properties located at 102 W. Ohio Street and 703 California A venue to determine the
legality of the purchase of the properties. Commissioner Gleason informed the Commission
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Ocoee City Commission Regular Meeting
November 5, 1996
that Pastor Laird of the First Baptist Church of Ocoee was interested in the purchase of the
properties.
Commissioner Anderson moved to remove 102 W. Ohio Street from the list of surplus.
Motion died for lack of second.
City Attorney Rosenthal explained that, because it is an asset of the Utility Fund, it would be
better for Staff to check if the property is needed by the Utility Fund, and if not, and the City
wishes to keep the property, the City could move the property into General Funds. City
Manager Shapiro said that there was no reason for the Utility Fund to own this property.
Commissioner Gleason, seconded by Commissioner Glass. moved to offer the property for
re-bid and allow the church. and anyone else. the opportunity to submit a contract. Motion
carried 3-2. Mayor Vandergrift and Commissioner Anderson voted no.
ESTABLISH SELECTION PROCEDURES FOR REVIEW OF CITY MANAGER APPLICATIONS.
In the discussion regarding the procedure to be used in choosing a City Manager,
Commissioner Johnson said that he would only vote for Mr. Shapiro for that position and so
would not be taking part in the review process. Consensus of the rest of the Commission was
reached that each member would bring his top 10 choices and a list would be compiled from
those lists. Commissioner Glass asked whether those resumes dated as received October 31
should be considered, and it was determined that those were postmarked October 31.
Consensus was to have a work session Tuesday night 7:00 p.m. November 12, 1996.
ADDENDUM TO AGREEMENT WITH PEC FOR SUPPLEMENTARY DESIGN SERVICES FOR STORY
ROAD/KISSIMMEE A VENUE AND MARSHALL FARMS/MAGUIRE ROAD INTERSECTION
IMPROVEMENTS PROJECT.
Assistant City Engineer Wheeler gave the Staff Report and explained that PEC proposes to
provide the supplementary design and construction phase engineering and inspection services
for the not to exceed fee of $131,409.00 - $28,903.00 for post design and $102,806.00 for
construction phase services. The estimated construction cost is approximately $1,198,000.00.
PEC's total design fee including this amendment is $153,220.00, which represents
approximately 12.8 percent of the construction cost. PEe's total construction fee is
$102,506.00. which represents approximately 8.6 percent of the construction cost. Staff
recommended approval.
Commissioner Gleason. seconded by Commissioner Glass. moved to authorize the Mayor
and City Clerk to execute Addendum No. 96-5 in the not-to-exceed amount of $131.409.
Motion carried 4-0. Commissioner Johnson was not present at the table to vote.
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Ocoee City Commission Regular Meeting
November 5, 1996
COMPLETION OF CLARKE ROAD - SILVESTRI PROPERTY.
City Engineer Shira gave the Staff Report and explained that the redesigned intersection has
resulted in an increase in the contract amount due to the need for additional pond excavation,
additional and larger diameter pipes, and other increases in quantities and labor. This
increased amount is $91, 190.03 which is the City's cost to bear and would be paid from the
Road Impact Fee Fund. Mr. Shira said the cost may be adjusted up or down by approved
change orders.
Commissioner Glass. seconded by Commissioner Johnson. moved to execute this agreement
regarding comoletion of Clarke Road and authorize the expenditure of the City's cost from
Road Impact Fee Funds. Motion carried 4-0. Mayor Vandergrift was not present at the table
to vote.
APPOINTMENTS TO BOARD: CITIZENS ADVISORY COUNCIL TO POLICE DEPARTMENT - JOHN
CASISA, YVETTE HURST, AND DEAN RICHARDS - 3 YEAR TERMS EXPIRE DECEMBER 1996.
Commissioner Glass. seconded by Commissioner Gleason. moved to reappoint John Casisa
and Dean Richards to the Citizens Advisory Council to the Police Department for three year
terms. Motion carried 4-0. Mayor Vandergrift was not present at the table to vote.
STAFF REPORTS None
COMMENTS FROM COMMISSIONERS
Commissioner Johnson:
1) Referring to the property along Ridge Field, asked when the deeding of the property
back to the homeowners was going to happen, as the meters are all moved. City
Manager Shapiro will get the answer from City Engineer Shira and respond.
2) The citizens in that area do not have water pressure, as when the meters were moved
they were not attached to the new line.
3) Reported that when a trailer was removed from Pioneer Key Park II they went through
the fence and it needs to be repaired in a way that will stay.
Commissioner Anderson:
1) Said that at the last meeting staff was directed to bring back the figures regarding the
savings on the Senior Program resulting from ending the ad valorem tax rebate. Mr.
Shapiro advised that the trip to New York disrupted the routine and he would give a
written report.
2) Water pressure is low on Orange Avenue.
3) Said that in the West Orange Chamber Leadership Program the participants can ride
with Winter Garden police or the Orange County Sheriff's department, but not the City
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Ocoee City Commission Regular Meeting
November 5, 1996
of Ocoee's police, and he asked if that was because of an insurance problem. Mr.
Shapiro said he would report.
4) Noted that the SOS volunteers were manning the telephone for this meeting and the
Jaycees had shown up as well, and asked if someone could coordinate the use of
volunteers. Mayor Vandergrift said he would be happy to turn that over to someone.
5) Asked if the City or DOT put the reflectors on Highway 50. Probably DOT.
Commissioner Glass:
1) Asked about the information he had requested regarding the use of golf course tickets.
Mr. Shapiro advised that the response was in his mailbox.
2) Announced the Festival/ Auction at St. Lukes Church this Saturday.
3) Announced the RSVP number.
Commissioner Gleason:
1) Asked if the medians on the north part of Clarke Road were still being maintained.
2) Said that a young lady in his neighborhood who finds areas for movie shoots had been
advised by someone not to go to Ocoee because it takes so long to process a permit and
he asked if there was a way to speed up the process.
Mayor V ander~rift:
1) Congratulated Sawmill on getting the Ocoee zip code, and said the only annexed land
left with a zip code other than Ocoee is the golf course.
2) Reported that Betty Goble died last week and offered condolences to those who loved
her.
3) Would like to see the weeds cleaned up on this side of Starke Lake. Me. Shapiro
reported that he has 3 quotes to clean the weeds and replant and the price was
approximately $9.200.
4) A right hand turn lane is needed at Bluford and Highway 50 going south, and should
also extend the other turn lane 100' and get rid of all the poles.
5) Received a complaint from Reflections regarding the gates on the retention ponds. He
suggested covering the fences with confederate jasmine to improve the appearance.
6) Again asked for a map of city owned land.
7) Would prefer to make parks of land not being used otherwise instead of selling it.
8) Reported a dead tree hanging over the road on the west side of Bluford A venue about
200 yards from intersection of Bluford and Highway 50 going north.
9) Reported that the basketball courts at Vignetti Park are too slick for safety.
10) Announced the Veteran's Day program November 11, 1996 at the Gazebo and also an
earlier program at Woodlawn Park, and invited all to take part in the ceremonies.
11) Commended Employee Committee on the awards program, but suggested that the gift
certificates to the Mall might also be cash or a savings bond so that the recipient could
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Ocoee City Commission Regular Meeting
November 5, 1996
possibly use it for car repair or other need not covered by shops in the Mall.
12) Where is the plan for handling the exposed pipe on Center Street? Mr. Shapiro advised
that the report may have been disrupted by the trip to New York.
13) Asked that a regular memo to the elected officials be initiated covering some of the
developments going in and building permits issued so that they can be informed and
respond to citizens questions.
14) Received a memo from Street Department noting that the street sweeper would not
sweep curbless streets, and said that he wants all the streets swept.
15) Attended Beltway 2000 meeting yesterday and reported that 40-50% of parcels needed
for the A section from Ocoee to Apopka have been purchased, $17M have been spent
and they are looking at starting construction 1998.
16) Thanked the Central Florida Blood Bank for today's blood drive on the municipal
complex grounds and the Recreation Department for serving the hamburgers to voters
and donors.
ADJOURNMENT
The meeting adjourned at 11 :20 p.m.
Attest:
APPROVED
City of Ocoee
,;5 s:~!lkd
S. Scott Vandergrift, Mayor
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