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HomeMy WebLinkAbout12-03-96 MINUTES OF THE OCOEE CITY COMMISSION REGULAR MEETING HELD DECEMBER 3, 1996 CALL TO ORDER Mayor Vandergrift called the regular meeting to order at 7:30 p.m. in the commission chambers, introduced Mr. Charles Cooper, teacher of the West Orange High School Government Class, and invited two of its members to take part in the opening ceremonies. Nicholas Weimer led in the prayer and Kyle Griffith led the pledge of allegiance. The roll was called and a quorum declared present. PRESENT: Mayor Vandergrift, Commissioners Anderson, Glass, Gleason, and Johnson. Also present were City Manager Shapiro, City Attorney Rosenthal, Director of Personnel Psaledakis, City Engineer/Utilities Director Shira, Finance Director Horton, Buyer Brace, Capitol Projects/Concurrency Analyst Resnik, City Clerk Grafton, SunTrust Vice President Stull, and Grace Dunlap, Attorney for Bonds. PRESENTATIONS AND PROCLAMATIONS: None. CONSENT AGENDA The consent agenda consisted of items A, B, and C. Commissioner Anderson noted that on page two (2) of the November 19, 1997 minutes, under Consent Agenda, the minutes should reflect that he had pulled item B for discussion rather than item C. Mayor Vandergrift pulled items Band C for discussion. Mayor Vanderwift. seconded bv Commissioner Anderson. moved to accept Item A of the consent agenda as corrected. Motion carried 5-0. A. Approval and Acceptance of Minutes of City Commission Rei:ular Meetini: of November 19. 1996. B. RIGHT-OF- WAY AGREEMENT WITH LITTLE WOODS FARM, INC. AT SAWMILL. Mayor Vandergrift asked if Little Woods A venue would be paying for the recording of the easement. City Attorney Rosenthal explained that the City would be charging them for the recording from their review deposit. After further discussion, Commissioner Glass seconded by Commissioner Johnson. moved to approve the proposed Access Easement Agreement between the City of Ocoee and Little Woods Farm, Inc. with the addition of the following revisions: (1) providing the City would have a right to terminate in the event of a default by Little Woods Farm. Inc.. and (2) that the agreement would terminate in the event there is alternative access to a dedicated public road. and to authorize the Mayor and City Clerk to execute the necessary documents. Motion carried 5-0. Ocoee City Commission Regular Meeting December 3, 1996 SILVER GLEN PHASE II, VILLAGE II HOMEOWNERS ASSOCIATION AGREEMENT FOR UPGRADED STREET LIGHTS. Commissioner Anderson asked if there was an additional cost for the City to upgrade the street lights. Mr. Shira explained that there was not. After brief discussion, Mayor Vandere:rift. seconded by Commissioner Glass. moved to approve the Silver Glen Phase II. Village II Homeowners Association Agreement for Upgraded Street Lights. and authorize the Mayor and City Clerk to execute the necessary documents. Motion carried 5-0. COMMENTS FROM CITIZENS/PUBLIC Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, spoke of his credentials and asked if all citizens who attended and spoke up at meetings were asked why they didn't serve on a City Board. PUBLIC HEARINGS SECOND READING (CONTINUED FROM NOVEMBER 19 PUBLIC HEARING): ORDINANCE No. 96-23. RELATING TO MAYOR/COMMISSIONER SALARIES. City Attorney Rosenthal read title only. Personnel Director Psaledakis explained that the Charter requires an annual wage and benefit study to establish whether the City is being competitive in its benefit and salary levels for the City employees. She said that she had included an M/BCC survey each year since 1991. She noted that Commission salaries were changed in 1963 and 1972, but not since. Mrs. Psaledakis also explained that this proposal is not to be considered salary, but compensation for work/time invested. She said she had used cities of like size and constraints in making her evaluation and recommended approval of Ordinance No. 96-23. The public hearing was opened. Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, said that he felt all of the important work had been done already and the Mayor and Commissioners should get a bonus for doing a good job, but not a raise. He explained that the City's procedure has already been established and should not be compared to other Cities. City Attorney Rosenthal pointed out the affective date of the ordinance, and explained that any adjustments would not become effective until February 24, 1998, and thus would not directly affect any seated commissioner. The public hearing was closed. 2 Ocoee City Commission Regular Meeting December 3, 1996 Mayor Vandere:rift. seconded by Commissioner Anderson. moved to amend the oroposed Ordinance to provide in section two (2) of the Ordinance. which deals with section 24-1 of the City Code. that the number $4.515.00 be changed to $4.500.00 with respect to the annual compensation of the Mayor. and. in section 24-2 of the City Code. that the reference to $3.979.00 be changed to 4,000.00 with respect to the annual compensation of City Commissioners. Motion carried 4-1. Commissioner Gleason voted no. Commissioner Anderson. seconded by Commissioner Glass. moved to adopt Ordinance 96- 23 as amended above. Motion carried 5-0. RESOLUTION No. 96-31, AUTHORIZING THE EXECUTION AND DELIVERY OF A LOAN AGREEMENT AND PROMISSORY NOTE AND THE BORROWING OF $4,480,000 TO FINANCE THE COST OF CERTAIN CAPITAL IMPROVEMENTS AND CONSTRUCTION OF FACILITIES, AND PLEDGING CERTAIN NON AD VALOREM REVENUE OF THE CITY TO SECURE PAYMENT OF THE PROMISSORY NOTE. City Attorney Rosenthal the read title only of Resolution No.96-31. Finance Director Horton gave the Staff report and explained that, as reported at the November 19, 1996, Commission meeting, SunTrust's proposal for financing certain capital improvements was ranked number one. Those capital improvements are: Construction of Fire Station District 3 - $ 850,000 Construction of Fire Station District 4 - $ 700,000 Construction of Gymnasium & Recreation Improvements - Construction of Public Works Facility - $1,500,000 $1,350.000 $4,400,000 The total loan amount was $4,840,000 at 5.04% for 15 years to begin December 4, 1996. Staff recommended the adoption of Resolution 96-31 and approval of the loan agreement between the City of Ocoee and SunTrust N .A. The public hearing was opened. Mayor Vandergrift asked Finance Director Horton if any grants were being sought out. Mrs. Horton said that there were grants being sought, but the loan amounts were for the presentations that were presented to the Commission. Commissioner Gleason asked Finance Director Horton if it were possible to get a report from her involving the overall indebtedness of the City. Mrs. Horton explained that generally reports are given quarterly, but that they could get it to him sooner. The public hearing was closed. 3 Ocoee City Commission Regular Meeting December 3, 1996 Mayor Vandergrift informed the Commission that a soccer league was formed, and he wanted them to be up front on the list of benefits. City Manager Shapiro explained that the multipurpose building was to take first priority. Mayor Vandergrift asked for a map showing city owned property and he was advised that such a map has been under construction for some time, but that there had been problems with inaccurate data. Commissioner Anderson. seconded by Commissioner Gleason. moved to adopt Resolution No. 96-31 and approve the loan agreement between the City of Ocoee and SunTrust N.A. as recommended by Staff. authorizing Mayor and City Clerk to execute. Motion carried 5-0. RESOLUTION No. 96-32, AUTHORIZING 12M W ATERlSEWER SYSTEM REVENUE BONDS, SERIES 1997, TO FINANCE THE CONSTRUCTION AND CERTAIN IMPROVEMENTS TO THE COMBINED WATER AND SEWER SYSTEMS. City Attorney Rosenthal presented Resolution No. 95-32 by title only. Finance Director Horton introduced Phil Roberts, Financial Advisor with First Union Capital Markets Corp., John White, Bond Underwriter, and Grace Dunlap, Bryant, Miller & Olive, Bond Counsel, who were present to summarize the results of the presentation in New York. Mr. Phil Roberts, after announcing that Mark Galvin, who was scheduled to be present, was absent due to the birth of a daughter at 12:30 p.m. today, reported that the presentations for the 12M Water/Sewer System Revenue Bonds, Series 1997 were well thought out and well received by both the rating agencies and the bond insurers in New York, and the result was an A- rating with Standard and Poor's. Mr. John White, Wm. R. Hough and Company, said that, upon Commission approval at this meeting, they will finalize the documents for the buyers (prepare the prospectus) on December 13. At that time they will agree on the scale for the maturity of the bonds, market them to various institutions and individuals, then make an offering to the City that day. He will return on December 17 for final approval and the award resolution to award the bonds to Wm. R. Hough and Company at a specific price in a bond purchase contract. He said the closing would probably be in St. Petersburg around January 7. He said they expect the rates to range from 3.5 % on the early return and 5 5/8 % on long term. Mrs. Grace Dunlap, Bryant, Miller & Olive, summarized the report and the particulars of the resolution: that the issue was for a not-to-exceed amount of $lIM in bonds, pledging net revenues, agreeing to provide initial disclosure to prospective purchasers of the bonds, agreeing to provide ongoing disclosure as required by SEC, and picking out the insurance company. 4 Ocoee City Commission Regular Meeting December 3, 1996 The public hearing was opened. Mr. R.P. Mohnacky, 1820 Prairie Lake Boulevard, asked about the fixed rate. Mr. White responded that there will be a rate established at the time the bonds are marketed and all the bond rates are fixed. Mayor Vandergrift asked how much of the issue will be used for the reuse system. City Engineer Shira responded that it would be $2.8M. Mayor Vandergrift said that will enable the City to extend gray water to residents for irrigation. Commissioner Gleason raised a question about the revenue to cover this debt. City Manager Shapiro responded that the City could pay the debt service and not touch the operating revenues. Mayor Vandergrift asked about a blank on page 30 in the document "...B.M.L., a Florida "and City Attorney Rosenthal explained that referred Mr. Goodman's partnership or corporation and the blank would be filled in before execution. The public hearing was closed. Commissioner Glass. seconded by Commissioner Johnson. moved to adopt Resolution No. 96-32 authorizing the issuance of Series 1997 Water and Sewer Revenue Bonds and to authorize execution by the Mayor and City Clerk. Motion carried 5-0. RECESS 8:55 p.m. - 9:13 p.m. OTHER BUSINESS ApPOINTMENTS TO DISTRICTING COMMISSION. Following a brief discussion regarding the fact that the Districting Commission must be appointed before December 15 due to Charter requirements, but should not act before the Charter Review Commission has submitted its recommendation to the City Commission early in 1997, Mayor Vandergrift polled the Commission for appointees. Commissioner Johnson appointed Bob Williams. Mayor Vandergrift appointed Bruce Holmes. Commissioner Anderson appointed Betty Hager. Commissioner Glass appointed Ruth Grafton. Commissioner Gleason appointed Martha Lopez Anderson. 5 Ocoee City Commission Regular Meeting December 3, 1996 Commissioner Johnson, seconded by Commissioner Glass. moved to approve the appointments as presented. Motion carried 5-0. City Attorney Rosenthal announced that a deadline for the receipt of the Districting Commission report should be set to allow sufficient time for review and adoption. Commissioner Gleason. seconded by Commissioner Anderson. moved to set the deadline for the Districting Commission recommendation for August 1, 1997. Motion carried 5-0. APPOINTMENT TO CITIZEN ADVISORY COUNCIL TO THE POLICE DEPARTMENT: KAREN SNOWMAN'S TERM EXPIRES JANUARY 1997. Mayor Vandere:rift. seconded by Commissioner Glass, moved to reappoint Karen Snowman for another 3 year term to the Citizen Advisory Council to the Police Department. Motion carried 5-0. STAFF REPORTS None. COMMENTS FROM COMMISSIONERS Commissioner Johnson: No comments at this time. Commissioner Anderson: Invited all to see the Christmas parade in Winter Garden at 10:00 a.m. and in Ocoee at 1:00 p.m. on Saturday, December 7, 1996. Commissioner Glass: No comments at this time. Commissioner Gleason: Congratulated the Ocoee Bulldog Cheerleaders for taking third place in the competition and commended the coaches and cheerleaders for their dedication. Mayor V ander~rift: 1) Read a letter from George W. Percy, State Historic Preservation Officer, advising that on November 22 the Florida National Register Review Board had determined to formally nominate the Ocoee Christian Church for listing in the National Register of Historic Places. 2) Noted that the bus stop at Ridgefield needs a trash bin and painting. He asked for a petition if neighbors want it removed. 3) Asked if the yellow poles on Highway 50 are permanent. City Manager Shapiro advised that the state put them up. 6 Ocoee City Commission Regular Meeting December 3, 1996 4) Said that going west on Highway 50 at the Bluford intersection the turn lane is only two car lengths long and that is inadequate to handle the traffic. City Manager Shapiro said he had contacted the state and had been advised that it was according to rules. 5) Asked for a progress report on the Girls I Club property. City Manager Shapiro advised that he is still looking for a site. 6) Asked if something can/will be done for the Center Street ditch. City Manager Shapiro advised that the ditch is on county property and every time he has proposed a ioint solution. the county has refused to help, saying it is caused by the City development. He added that the next funding for drainage should include a ioint solution. 7) Asked that the lakefront be cleaned up before the boat parade. City Manager Shapiro advised that he has iust signed a purchase order to clean up the rest of the growth in the water and begin planting. Commissioner Johnson said he wants to see a city dock where it used to be at the end of McKey Street on Lakeshore Drive. 8) Asked about a street sweeper that will sweep Ocoee streets, and said he was not aware when the purchase was made that the new sweeper would only sweep roads with regular curbs leaving those with Miami curbs unswept. 9) Has asked cub scouts to do a camparee at the Gazebo. City Manager Shapiro said there would be no problem doing that. but they should contact staff to work out a time to reserve the area. 10) Complimented staff on the poinsettias that have been planted on municipal grounds. 11) Thanked Mrs. Watts for the handmade ornaments she had presented to everyone seated at the dais before the meeting. 12) Had everyone announce the RSVP number. ADJOURNMENT The meeting adjourned at 9:35 p.m. Attest: APPROVED: City of Ocoee S ~ ~A'~- S. Scott Vandergrift, Mayor ' . 7