Loading...
HomeMy WebLinkAbout02-20-18 Agenda OCOEE CITY COMMISSION Ocoee Commission Chambers 150 North Lakeshore Drive Ocoee,Florida February 20,2018 AGENDA 6:15 P.M. REGULAR CITY COMMISSION MEETING CALL TO ORDER Invocation Pledge of Allegiance Roll Call and Determination of Quorum PRESENTATIONS AND PROCLAMATIONS Presentation of Check by Assistant Director of Parks and Recreation Mark Johnson to Saving Young Hearts as the Beneficiary of the Proceeds from the Chick-fil-A 5K Run and Kids Fun Run During the 2017 Founders' Day Celebration. Presentations by Deputy Chief Plasencia and the Citizens Advisory Council for Ocoee Police Department(CACOPD): ➢ Civilian of the Year Award: Mark Sulkowski ➢ Volunteer of the Year Award: The Chaplain Unit ➢ Officer of the Quarter: Officer Joshua Tolliver ➢ Officer of the Year Award: Detective Michelle Grogan ➢ CIT Officer of the Year Award: Officer Dave Ogletree Presentation by S&ME,Inc., regarding the Lakefront Park Final Concept Plan COMMENTS FROM CITIZENS/PUBLIC STAFF REPORTS AND AGENDA REVIEW COMMISSIONERS ANNOUNCEMENTS CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL BE CONSIDERED SEPARATELY. 1. Approval of the Minutes for the Regular City Commission Meeting held February 6, 2018. (City Clerk Sibbitt) 2. Approval of Appointment of Fifth Trustee to the Police Officers' and Firefighters' Retirement Trust Fund Board of Trustees. (City Clerk Sibbitt) Trustees for the Pension Board serve four-year terms. Two (2) of the trustees are appointed by the City Commission, two (2) are elected from the employee body, and the fifth trustee is chosen by those four (4) trustees and presented to the City Commission to ratify the appointment as a ministerial act. At their meeting dated February 7,2018,the Pension Board appointed Trey Littlefield to complete a term as the fifth trustee to expire on September 30, 2021. The Operating Rules and Procedures of the Pension Board do not prohibit current City employees from serving as the Fifth Trustee. Regular City Commission February 20,2018 3. Approval of Donation of Two Properties on Jamela Drive. (City Planner Rumer) The City received a proposal from Homes in Partnership, Inc. which asks for the donation of two(2)parcels of City owned land in return for $10,000 in improvements for a city park. Homes in Partnership intends to build a single-family dwelling on each parcel as part of their mission to provide affordable housing to low income families.The vacant properties requested for donation are 1104 and 1106 Jamela Drive. 4. Approval of FEMA Assistance to Firefighters Grant (AFG) Submission. (Fire Chief Miller) The Ocoee Fire Department is seeking grant funding opportunities to supplement the cost of a modular live fire training structure. The training structure is a critical aspect of Insurance Service Office (ISO) Class 1 rating. The Ocoee Fire Department is seeking fmancial assistance from the FEMA Assistance to Firefighters Grant to pay for 90% of the cost to purchase, install, and train personnel on the use of the modular live fire training structure. If awarded,there will be a 10%match in funding in order to receive the grant. 5. Approval of Florida Department of Health EMS Matching Grant Submission. (Fire Chief Miller) The Ocoee Fire Department would like to submit a matching (75%/25%) grant through the Florida Department of Health. The grant request is for three (3) U-CAPIT CAP 5 Standard EMS Machines, w/Controllers, Bar Code/Pin/Parrot Doors, and 36-month software service contract. The U-CAPIT EMS machine is critical to the tracking of EMS supplies and pharmaceuticals. The tracking capabilities of the U- CAPIT EMS machine meet the State of Florida Department of Health requirements for pharmaceutical/narcotics tracking. 6. Approval for Declaration of Surplus Property Fiscal Year 2017/2018. (Purchasing Agent Tolbert) The City is currently under contract with George Gideon Auctioneers (Gideon), Zellwood, Florida for the public sale of the City's surplus property, which piggybacks Lake County's terms and conditions. Due to market demand, Gideon is now performing online auctions only; however, Gideon will continue to act as the dealer in transferring all titles and collecting sales tax, collecting payments,taking auction pictures and listing each item, which includes answering questions and showing the items to the public. This action will present the City with the opportunity of a larger coverage area with more convenience to the public, and would alleviate the overtime costs and auctioneer fees incurred in conducting the auction in-house. Staff has successfully used Gideon Auctioneers for previous surplus sales, and found the proceeds received for items sold by Gideon to be comparable to those sold by the City, EBay, or other online auction platforms. The surplus items will be delivered to the Gideon property located at 2753 N. Hwy. 441, Zellwood, FL 32798. The public viewing of items at the auction site is during business hours from 9:00 a.m.to 4:00 p.m.,3:30 p.m. for vehicles. A link to the City's surplus auctions on Gideon's auction site will be placed on the City's website. The notice of auction will be advertised in the Orlando Sentinel, the West Orange Times, and the City's Internet site. Accordingly, the Support Services Department seeks the authority to enter into negotiations for the sale of the IBM Storage Area Network (SAN) and related IT equipment (servers, switches, etc.) as part of this surplus property disposition plan. Should this equipment not sell back to the industry,Staff would send this item to Gideon for public surplus sale. PUBLIC HEARING 7. Comprehensive Plan Amendment - Capital Improvements Element ent (CIE) Update Addition of Fiscal Years 2017/2018 — 2021/2022 Capital Improvements Program (CIP). (Advertised in the West Orange Times on Thursday, February 8, 2018.) (City Planner Rumer) The Capital Improvement Element (CIE) of the City of Ocoee Comprehensive Plan is a requirement of Chapter 163, Florida Statutes (FS) and enables implementation of the Plan goals, objectives, and policies needing capital funding for a 5-20 year planning horizon. Each year the table section of the CIE will be updated to ensure that the adopted list of capital projects in the CIE matches the City's newly adopted fiscal year budget and approved five year Capital Improvements Program(CIP). The CIE does not propose any new projects not previously reviewed and approved by the Commission. The Florida Legislature enacted Legislation allowing adoption of the annual amendment to the CIE to be accomplished with a single public adoption hearing. Additionally, State Statute no longer requires a copy of the Ordinance to be transmitted to the Florida Department of Economic Opportunity (FKA: Department of Community Affairs "DCA"). Therefore,adoption of this Ordinance is final in its form and content. 2 ' Page Regular City Commission February 20,2018 FIRST READING OF ORDINANCE 8. First Reading of Ordinance Revising Language for the Official Municipal Seal of the City and Adopting New Language for Official City Logos. (Second Reading and Public Hearing Date scheduled for March 6, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter.) (Support Services Director Butler) The adoption of an official seal by units of local government, including cities, is authorized in Section 165.043, Florida Statutes. In accordance with this statute, the City originally adopted an official seal via Ordinance 94-27 on November 15, 1994. This seal was subsequently modified by Ordinance 2002-26 on December 17,2002,to change the words on the seal. Florida law provides various protections for the use of the official City seal, including specific penalties for its misuse. Logos and other similar "marks" that are created and used by local governments are not protected pursuant to the authority stated in Section 165.043, Florida Statutes. Such logos and marks must be protected from misuse by other means, including establishing the marks and logos in ordinance as well as registering the marks with the state. Subsequent to this Commission action,the"passion flower"logo has been incorporated into the design of equipment, letterhead, and uniforms,as these have been replaced in the normal course of operation. The result has been that the City now utilizes a number of logos for various purposes. This proposed ordinance proposes to formally adopt the passion flower logo endorsed by the City Commission in 2013 and also formally adopts the logos that continue to be used by various City operational departments and units. This proposed ordinance will repeal the current codification of the City Seal in order to move this language to a new Article IV in Chapter 1 of the Code where the language regarding City logos will also be added. The proposed City Seal and all four versions of the passion flower logo are unchanged from their current form. The City's Police and Fire Departments have separate, service-specific logos they use that are derived from standard designs used by these public service agencies.Additionally, in another process,the logos will be registered with the State. SECOND READING OF ORDINANCES 9. Second Reading of Ordinances for Inspiration Planned Unit Development (PUD) — Annexation and Rezoning to PUD and PUD Land Use Plan; Project No. AX-08-17-64 & RZ-17-08-05. (Advertised in the West Orange Times on Thursday, February 8, 2018 and Thursday, February 15, 2018. At the request of the Applicant, this item has been continued) (City Planner Rumer) a) Second Reading of Annexation Ordinance (continued) b) Second Reading of Rezoning Ordinance (continued) c) Land Use Plan (continued) 10. Second Reading of Ordinance Amending Section 5-12 of the City Code Governing Absentee Voting to Designate such Absentee Voting as "Vote-by-Mail," as is Consistent with Recent Changes to the Election Statutes. (Advertised in the West Orange Times on Thursday, February8, 2018.) (CityClerk Sibbitt) The City has determined that citations to State Statute contained within and incorporated into Section 5-12 of the City Code governing absentee ballots are in need of correction in light of a recent amendment by the Legislature to the relevant election statute. The Legislature has recently amended the election statutes to use the term "vote-by-mail" ballot instead of "absentee" ballot, and the City fmds that it is appropriate to similarly amend Section 5-12 of the City Code with respect to such terms. REGULAR AGENDA 11. 2018 General Election Canvassing Board. (City Clerk Sibbitt) a) Appointment of Canvassing Board Members In accordance with Section C-50 of the Ocoee City Charter, the Canvasing Board will consist of three (3) citizens appointed by the City Commission. On February 5, 2013,the consensus of the Commission was that the Mayor and two(2)Commissioners whose district seats are not part of the election should each select one (1)member for the Canvassing Board. In keeping with that practice, Mayor Johnson, Commissioner Grogan 31 Page Regular City Commission February 20,2018 and Commissioner Firstner would each need to appoint a member for the Canvassing Board. The Canvassing Board will meet on March 13, 2018, at 4:00 p.m., at the Supervisor of Elections Office, 119 West Kaley Street, Orlando. The Board will be required to meet again on Thursday, March 15, 2018, at 2:00 p.m. at the Supervisor of Elections Office to perform the manual audit. The process of canvassing and auditing the election results may take several hours. b) Approval to Allow the Supervisor of Elections to Open and Run Unquestionable Vote-By-Mail Ballots Utilizing the Orange County Canvassing Board Criteria. City staff is requesting approval to allow the Supervisor of Elections to open and run all vote-by-mail ballots through the tabulator(after 9:00 a.m. on March 13t)that are not questionable. This will save the Canvassing Board a lot of time as that portion will be completed upon their arrival. The Canvassing Board will then only need to accept or reject any vote-by-mail ballots that have issues with them (such as no signature, signatures do not match,etc.)using the same criteria. STAFF ACTION ITEMS COMMENTS FROM COMMISSIONERS ADJOURNMENT PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED. ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN ADVANCE OF THE MEETING. 4IPage