HomeMy WebLinkAbout03-06-18 Agenda OCOEE CITY COMMISSION
Ococc Commission Chambers
150 North Lakeshore Drive
Ocoee,Florida
March 6,2018 AGENDA 6:15 P.M.
REGULAR CITY COMMISSION MEETING
CALL TO ORDER
Invocation
Pledge of Allegiance
Roll Call and Determination of Quorum
PRESENTATIONS AND PROCLAMATIONS
Proclamation—Water Conservation Month, April 2018. (Mayor Johnson)
COMMENTS FROM CITIZENS/PUBLIC
STAFF REPORTS AND AGENDA REVIEW
COMMISSIONERS ANNOUNCEMENTS
CONSENT AGENDA
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED 10 BE ROUTINE AND WILL BE ACTED UPON BY ONE MOTION.
THERE WILL BE NO SEPARATE DISCUSSION OF THESE ITEMS UNLESS DISCUSSION IS DESIRED BY A MEMBER OF THE COMMISSION, IN
WHICH CASE THE MAYOR WILL INSTRUCT THE CITY CLERK TO REMOVE THAT ITEM FROM THE CONSENT AGENDA AND SUCH ITEM WILL
HE CONSIDERED SEPARATELY.
I. Approval of the Minutes for the Regular City Commission Meeting held February 20,
2018. (City Clerk Sibbitt)
2. Approval of Reappointments to the Community Grant Review Board. (City Clerk
Sibbitt)
Members of the Community Grant Review Board serve two-year terms. Members Jim Sills, Glenda Dunn,
Jane Rainer and Eneida Cortes have terms expiring March 2018 and have stated their interests in being
reappointed for another term ending March 2020. There are currently no applications on file of interested
persons for this board.
3. Approval of Ocoee Crown Point Planned Unit Development (PUD) Use Agreement.
(Development Engineer Womack)
Mattamy Orlando, LLC, a Delaware limited liability company ("Mattamy"), is the owner and developer of
Ocoee Crown Point PUD (the Preserve at Crown Point Subdivision). Ocoee Crown Point PUD is located
adjacent to property owned by the School Board of Orange County("OCSB"). Mattamy Orlando, LLC was
required to extend a twelve(12) inch reclaimed water main on the west side of Ocoee Crown Point Parkway
to the future southern entrance of the Preserve at Crown Point subdivision. Due to conflicts in the right-of-
way, namely the large oak trees planted along Ocoee Crown Point Parkway, the reclaimed water main was
partially installed on the OCSB property. On May 2, 2017, OCSB granted to Mattamy certain utility
easements across the school property so that Mattamy could develop the property. Mattamy is now in the
process of working with OCSB to amend the recorded easement so that the underlying easements will be
conveyed directly to the respective utility providers.As such, a 10-foot utility easement will be conveyed to
the City for the twelve(12) inch reclaimed water main and to Orange County for force main facilities.
Regular City Commission
March 6,2018
4. Approval of Resolution and Landscape Construction and Maintenance Memorandum
of Agreement for Improvements at Maguire and Highway 50. (City Planner Rumer)
K&B Maguire, LLC, a Florida limited liability company ("Applicant"), is the developer of retail space at
Maguire and Highway 50. As a part of its landscape plan the applicant intends to install and maintain
improvements in the right of way of Highway 50 and has requested the City assist the applicant in this effort.
Highway 50 is a State Road and is under the jurisdiction of the Florida Department of Transportation
(FDOT). FDOT is willing to enter into a landscape construction and maintenance agreement with the City in
order to allow the City to authorize the installation and maintenance of such improvements. In accordance
with the City's development approval of the applicant's plans,the City will then impose its obligations under
the agreement upon the applicant.
5. Approval to Purchase New Rugged Tablets for the Fire Department's New Engine 38,
Rescue 25 and a Spare using the savings from another Capital Item. (Fire Chief
Miller)
The FY 2017/2018 budget savings from the purchase of bunker gear provided a total savings of$17,064.30.
The Fire Department would like to purchase three (3) rugged tablets from VTECH io and a printer and
adapter from SHI for the new Fire Engine 38, Rescue 25,which totals$9,816.48. The FY 2017/2018 budget
has a savings of$17,064.30 to cover the purchase.
6. Approval to Increase the Fiscal Year 2017/2018 Budgeted Purchase from 14 Portable
Handheld Radios to 17. (Police Chief Brown)
The City of Ocoee Police Department received budget approval to purchase 14 portable handheld radios and
required accessories in budget year 2017/2018 at a cost of$91,000. As the vendor offers a comparable model
with all the requested features at a lower price, the Police Department would like to change the number of
portable handheld radios to purchase from 14 to 17.
7. Approval of Traffic Enforcement Agreement for the Arbours at Crown Point. (Police
Chief Brown)
A Traffic Enforcement Agreement is required by Florida State Statute 316.006(2) for the Ocoee Police
Department to have the authority to enforce traffic laws upon the private roads within the limits of the gated
apartment complex. Arbours at Crown Point, LLC, is requesting such an agreement. The term of this
agreement shall be two(2)years from the effective date and will automatically renew for an additional two
(2)year period unless terminated by either party with 60 day written notice.
8. Approval of Resolution Adopting Local Mitigation Strategy. (Public Works Director
Krug)
The City has been working with FEMA to obtain reimbursement for costs expended during Hurricane Irma in
2017. FEMA indicated the City has the potential to qualify for pre-disaster mitigation grants when available.
The first step in the grant application process is to adopt a Local Mitigation Strategy (LMS). FEMA
recommended the City adopt the existing Orange County LMS as the document was prepared in anticipation
of local municipalities utilizing the plan. The County LMS is thorough in detailing potential hazards, which
could also occur in the City of Ocoee. Some potential pre-disaster mitigation projects for the City would
include increasing the existing vehicle fuel storage,storm hardening City structures along with upgrading and
adding generators. Public Works recommends approval of the resolution adopting the County LMS to open
the potential for the City to obtain pre-disaster mitigation grant funds.
9. Approval of Police Department Improvements. (Public Works Director Krug)
The 2016-17 Facilities' Budget included funding for a Police Department upgrade to install a covered break
area over the existing outdoor patio at the southeast corner of the building.Public Works solicited vendors for
pricing to install an aluminum screen enclosure that would meet City Building Codes with the lowest
responsive price at $12,000.00. Based on industry standards, the pricing is in line with the current market.
Public Works is requesting the Commission designate the work as a Capital Project,allocating the$10,000.00
carried forward from the 2016-17 budget along with$2,000.00 from the 2015-16 budget carry-forward funds
for Police Department Remodel. Public Works recommends approval to designate the Capital Project for the
Police Station screen enclosure and to allocate the carry forward funds for the project.
21 Page
Regular City Commission
March 6,2018
10. Approval of City Pond # 11 (Coventry) Restoration from Hurricane Irma. (Public
Works Director Krug)
The rains from Hurricane Irma overwhelmed the outfall structure of the City maintained Pond # 11 in the
Coventry Subdivision causing a major washout, which must be repaired for the pond to function properly.
The City Engineer designed the repair project and solicited pricing from the City's Continuing Construction
Services Contractors. Three responsive bids were submitted with the lowest priced at $115,315.00. The
Stormwater Division budget could not anticipate this need for emergency repairs due to Hurricane Irma and
allocated the majority of capital funds to debt service for the Downtown Master Stormwater System in the
amount of$1,309,000.00.Due to the timing of the Master Stormwater System design and construction,we do
not anticipate utilizing funds for debt service in the current fiscal year. Public Works is requesting City
Commission approval to allocate $130,000.00 of the Debt Service funds to the City Pond # 11 restoration
project. Public Works is requesting an amount above the bid price to account for any unanticipated changed
conditions,which may be encountered in the field. The City is working with FEMA for reimbursement of the
pond restoration costs.Public Works recommends approval to allocate the unused debt service funding for the
stormwater pond restoration project.
11. Approval of the Public Works Complex Fence Relocation. (Public Works Director
Krug)
The Public Works Department has been aware the 301 Maguire Road complex's western fence was located
outside the western property line. This has not been an issue until the neighboring property development
began recently. Public Works intends to relocate the fence correctly inside the City property utilizing an
existing Orange County fencing contract with All-Rite Fencing. The cost of the fence relocation is$7,662.20,
which triggers the Purchasing threshold to be designated a Capital Project. The cost will be divided equally
across the Streets, Stormwater, Fleet and Facilities Divisions of Public Works funded from Operating
Expenses. Public Works recommends approval to designate the Capital Project for the fence relocation at the
301 Maguire Road complex.
12. Authorization to Create a New Capital Project for Relocating the Employee Health
Clinic in Advance of City Hall Construction and to Allocate $100,000 in Funds for
this Purpose from Available Budget. (Support Services Director Butler)
Relocation of the existing Ocoee Employee Health Clinic is required to accommodate construction of the new
City Hall on the property where the clinic is presently located. The initial requirement is to find a suitable
new location for the clinic. Using the City's existing continuing services contracts for architectural services,
city staff selected CPH as the most qualified to do the work given their recent history of health clinic design
projects.They have proposed to conduct the required space study for a price of$5,500,which staff judges to
be reasonable for the work involved.That study will primarily look at relocating the clinic to space in the City
Hall Annex, which will remain after City Hall is moved and the current structure demolished. The building
presently houses offices for the City Commission, the Human Resources & Risk Management Department,
and Parks & Recreation Department's administrative offices. There is also space being leased to two state
elected officials,Senator Bracy and Representative Brown. Current space programming for the new City Hall
shows that all city staff but the Parks&Recreation Department's administrative offices would relocate to the
new building. In addition to looking at relocating the clinic to the Annex, the study will also evaluate the
possibility of constructing a new, free-standing, multi-purpose building that would house the clinic on the
first floor and have available offices on the second floor. This latter option might be pursued with a private
partner; however,timing of the clinic's relocation is a critical factor in starting construction of the new City
Hall.
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Regular City Commission
March 6,2018
PUBLIC HEARINGS
13. Approval of Resolution to Rename the Street Platted "Wallrock Drive" Located
Within the Plat of Forestbrooke Phase 2 to "Wallrock Court." (Advertised in the West
Orange Times on Thursday, February 22, 2018.) (Support Services Director Butler)
Wallrock Drive and Wallrock Court together form a cul-de-sac road, approximately 661 feet in length, in
Forestbrooke subdivision. The cul-de-sac has two street suffixes. Starting from Fawnwood Drive, the first
143 feet has the street suffix"Drive"as shown on the Forestbrooke Phase 2 subdivision plat of 2003. Lots 20
and 21 of Forestbrooke were created by that plat, and therefore have the addresses 240 and 241 Wallrock
Drive, respectively. The remaining 518 feet of the cul-de-sac has the suffix "Court" as shown on the
Forestbrooke Phase 3 plat of 2005. Lots 116 and 128 through 140 were created by this plat, and have the
"Court"suffix as part of their addresses. Streets with the same base name, but different street suffixes,as in
this case,are considered to have duplicate street names,which cause problems for emergency service address
databases. Staff has provided written notification of the proposal to the affected property owners and
residents.No responses from affected homeowners or residents have been received.
14. Approval of Resolution to Rename the Street Platted "Mead-Ow-Sweet Court"
Located Within the Plat of The Meadows to "Meadow Sweet Court." (Advertised in the
West Orange Times on Thursday, February 22, 2018.) (Support Services Director Butler)
Mead-Ow-Sweet Court is a road consisting of opposing cul-de-sacs, bisected by Little Spring Hill Drive, in
The Meadows subdivision. It is approximately 1,120 feet in length and has 27 parcels addressed to it. Mead-
Ow-Sweet Court is the official street name,because that is what appears on The Meadows subdivision plat of
1980. However, other variations exist in address databases. Orange County's Central Addressing System,
which does not accept hyphens in street names, lists Mead Ow Sweet Court. City utility billing, the Orange
County Property Appraiser and the United States Post Office list Meadow Sweet Court. Variations create
problems when, for example, telephone service providers attempt to validate their street names with Orange
County databases. Staff has provided written notification of the proposal to the affected property owners and
residents.No responses from affected homeowners or residents have been received.
FIRST READING OF ORDINANCES
15. First Reading of Ordinance for Kelly-West Rezoning - 320 West Silver Star Road;
Project No: RZ-18-01-01. (Second Reading and Public Hearing Date scheduled for March 20, 2018,
Regular Commission Meeting at 6:15 p.m. or soon thereafter.) (Planner Jones)
The subject property is located at 320 West Silver Star Road,which is on West Silver Star Road,300 feet east
of Ocoee-Apopka Road. The parcel is+/-0.29 acres in size and has one(1)existing single-family residence.
The Applicant is requesting to rezone the property from R-1 (Single Family Dwelling)to a C-2 (Community
Commercial) as a condition to provide a commercial use facility. The proposed rezoning is a logical
extension of the City limits, urban services can be provided, and the rezoning meets state and local
regulations and is consistent with the adopted future land use designation of Commercial,shown on both the
City of Ocoee and Orange County Joint Planning Area future land use maps.
16. First Reading of Ordinance for Bori Annexation and Rezoning - 1515 Blackwood
Avenue; Project No(s): AX-12-17-69 & RZ-17-12-10. (Second Reading and Public Hearing
Date scheduled for March 20, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter.)
(Planner Jones)
The subject property is located at 1515 Blackwood Avenue, which is on the east side of Blackwood Avenue,
830 feet south of Old Winter Garden Road. The subject parcel is +/- 0.55 acres and has one (1) existing
single-family residence. The Applicant is annexing into the City limits as a condition to receive city potable
water connection. The Applicant is requesting to rezone the property from Orange County A-1
(Rural/Agriculture)to a R-1A(Single Family Dwelling)zoning upon annexation.The proposed annexation is
a logical extension of the City limits,urban services can be provided,and the annexation meets state and local
regulations. The land use and initial zoning are also consistent and compatible with surrounding properties.
The R-1A zoning designation is consistent with the adopted future land use designation of Low Density
Residential,shown on both the City of Ocoee and Orange County Joint Planning Area future land use maps.
a) First Reading of Annexation Ordinance
b) First Reading of Rezoning Ordinance
Wage
Regular City Commission
March 6,2018
17. First Reading of Ordinance for Darren Center Annexation, Rezoning and Planned
Unit Development(PUD) Land Use Plan; Project No(s): AX-12-17-65 & RZ-17-12-08.
(Second Reading and Public Hearing Date scheduled for March 20, 2018, Regular Commission Meeting at
6:15 p.m. or soon thereafter.) (City Planner Rumer)
This subject property is located on the north side of W. Colonial Drive, 1,325 feet from the intersection of
Blackwood Avenue and West Colonial Drive. The overall parcel is 7.11 acres in size. The subject site is
comprised of one (1) parcel identified as Parcel ID Number 21-22-28-0000-00-012. The Applicant has
requested a City of Ocoee zoning designation of PUD(Planned Unit Development) for Office use, which is
consistent with the zoning of the properties to the north, east and west. The PUD zoning for Office
designation is consistent with the adopted future land use designation of Commercial,as shown on the City of
Ocoee & Orange County Joint Planning Area future land use map. The proposed site plan will require
connection to City of Ocoee potable water and sewer. The Darren Center Office Building is proposed at
30,400 sq. ft. and two-stories. The footprint is 15,639 sq. ft. on 2.06 acres. There are 4.94 acres of wetlands
and 0.11 acres of road access. A parking area is proposed under ground level. Offices are proposed on the
ground level and upper level.Stormwater retention will be provided under the parking lot.
a) First Reading of Annexation Ordinance
b) First Reading of Rezoning Ordinance
c) Land Use Plan (not a public hearing)
18. First Reading of Ordinance for Ladybird Academy Annexation, Rezoning to Planned
Unit Development (PUD) and Small Scale Comprehensive Plan Amendment; Project
No.(s): AX-10-17-66, RZ-17-10-07 & CPA-2018-001. (Second Reading and Public Hearing
Date scheduled for March 20, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter.) (City
Planner Rumer)
This subject property is located at 2082 West Road,south side of West Road,approximately 400 feet east of
the intersection of West Road and Ocoee Apopka Road. This site currently contains 5.45 acres of mostly
undeveloped property with a single-family dwelling built in 1945 which will be removed. The Applicant has
requested a City of Ocoee zoning designation of PUD,which is consistent with the zoning of the properties to
the north and west. The PUD zoning designation is consistent with the adopted future land use designation of
Commercial,as shown on the City of Ocoee&Orange County Joint Planning Area future land use map.The
proposed site plan will require connection to Orange County potable water and sewer. The development
consists of two phases. Phase I will be a 12,989 sq. ft. Daycare and Pre-k for 150 children ranging in ages
from six weeks to five years old. Summer Camps for ages 5-12 years old will also be provided. The site is
shown on the PUD Land Use Plan. Phase 2 will be permitted uses in the C-2 zoning district. There are no
plans for the development of Phase 2.
a) First Reading of Annexation Ordinance
b) Small Scale Comprehensive Plan Amendment
c) First Reading of Rezoning Ordinance
SECOND READING OF ORDINANCES
19. Second Reading of Ordinances for Inspiration Planned Unit Development (PUD) —
Annexation and Rezoning to PUD and PUD Land Use Plan; Project No. AX-08-17-64
& RZ-17-08-05. (Advertised in the West Orange Times on Thursday, February 8, 2018, and Thursday,
February 15, 2018.) (City Planner Rumer)
The subject property is located on the west side of Maguire Road and south of the Florida Turnpike. The
Parcel Identification Numbers are 30-22-28-0000-00-004 and 30-22-28-0000-00-017. The two parcels total
16.27 acres, are heavily wooded and does not contain wetlands. The subject property is located within the
Ocoee-Orange County Joint Planning Area (JPA) and is being considered for annexation as outlined in the
JPA Agreement. Orange County has been notified of this petition in accordance with Section 171.044(6)FS
and Subsection 13-A of the City of Ocoee-Orange County Joint Planning Area Agreement.The Applicant has
requested a City of Ocoee zoning designation of Commercial PUD,which is consistent with the zoning of the
properties in the area.The PUD zoning designation is consistent with the adopted future land use designation
of Commercial, as shown on the City of Ocoee& Orange County Joint Planning Area future land use map.
The proposed Inspiration PUD Land Use Plan provides for a mixed-use commercial center with 90
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Regular City Commission
March 6,2018
Townhome units and retaiVcommercial. Building#1 is a 13,681 S.F. preschool. Building#2 is a 12,600 S.F.
office/retail building. Building#3 is a two-story office/retail with 42,350 S.F. Building #4 near the internal
park area is 3,300 S.F.of retail. Stormwater retention will be located around the townhome project.Access to
the site will be provided from a new road extended from Tomyn Blvd. The proposed site plan will require
connection to City of Ocoee potable water and sewer. Staff has evaluated the proposed annexation and
proposed PUD and had some initial concerns that have been worked out through the Development Review
process.
a) Second Reading of Annexation Ordinance
b) Second Reading of Rezoning Ordinance
c) Land Use Plan (not a public hearing)
d) Annexation and Development Agreement (not a public hearing)
20. Second Reading of Ordinance Revising Language for the Official Municipal Seal of
the City and Adopting New Language for Official City Logos. (Advertised in the West
Orange Times on Thursday, February 22, 2018.) (Support Services Director Butler)
The adoption of an official seal by units of local government, including cities, is authorized in Section
165.043, Florida Statutes. In accordance with this statute, the City originally adopted an official seal via
Ordinance 94-27 on November 15, 1994. This seal was subsequently modified by Ordinance 2002-26 on
December 17,2002,to change the words on the seal. Florida law provides various protections for the use of
the official City seal, including specific penalties for its misuse. Logos and other similar "marks" that are
created and used by local governments are not protected pursuant to the authority stated in Section 165.043,
Florida Statutes. Such logos and marks must be protected from misuse by other means,including establishing
the marks and logos in ordinance as well as registering the marks with the state. Subsequent to this
Commission action,the"passion flower"logo has been incorporated into the design of equipment,letterhead,
and uniforms,as these have been replaced in the normal course of operation. The result has been that the City
now utilizes a number of logos for various purposes. This proposed ordinance proposes to formally adopt the
passion flower logo endorsed by the City Commission in 2013 and also formally adopts the logos that
continue to be used by various City operational departments and units. This proposed ordinance will repeal
the current codification of the City Seal in order to move this language to a new Article IV in Chapter 1 of the
Code where the language regarding City logos will also be added. The proposed City Seal and all four
versions of the passion flower logo are unchanged from their current form. The City's Police and Fire
Departments have separate, service-specific logos they use that are derived from standard designs used by
these public service agencies.Additionally,in another process,the logos will be registered with the State.
REGULAR AGENDA-None
STAFF ACTION ITEMS
COMMENTS FROM COMMISSIONERS
ADJOURNMENT
PLEASE NOTE:IN ACCORDANCE WITH FLORIDA STATUTES 286.0105:ANY PERSON WHO DESIRES TO APPEAL ANY DECISION AT THIS MEETING
WILL NEED A RECORD OF THE PROCEEDINGS AND FOR THIS PURPOSE MAY NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS
IS MADE WHICH INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS BASED.
ALSO,IN ACCORDANCE WITH FLORIDA STATUTE 286.26:PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE
PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105 48 HOURS IN
ADVANCE OF THE MEETING.
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