HomeMy WebLinkAboutItem #01 Approval of the Minutes for the Regular City Commission Meeting held February 20, 2018 MINUTES
FEBRUARY 20,2018, at 6:15 P.M.
REGULAR CITY COMMISSION MEETING
CALL TO ORDER- 6:16 PM
Mayor Johnson called the regular session to order at 6:16 p.m. in the Commission Chambers of
City Hall. The invocation was led by Chaplin Hartburger followed by the Pledge of
Allegiance to the Flag led by Commissioner Firstner. City Clerk Sibbitt called roll and
declared a quorum present.
Present: Commissioner Grogan, Commissioner Wilsen, Mayor Johnson, Commissioner
Firstner, Commissioner Keller
PRESENTATIONS AND PROCLAMATIONS - 6:19 PM
Presentation of Check by Assistant Director of Parks and Recreation Mark Johnson to
Saving Young Hearts as the Beneficiary of the Proceeds from the Chick-fil-A 5K Run and
Kids Fun Run During the 2017 Founders' Day Celebration - Assistant Director of Parks
and Recreation Mark Johnson introduced the Chick-fil-A representatives. Beth Otts with
Chick-fl-A thanked Dr. Fravel and City staff for their continued partnership and support with
their event. Martha Lopez-Anderson with Saving Young Hearts also thanked the City of Ocoee
and Chick-fil-A for the generous donation as they will be using the money received this evening
to replace AEDs that are no longer under the manufacturer's warranty. She further explained the
Saving Young Hearts efforts which began after the passing of her son due to sudden cardiac
arrest, which went undiagnosed. Information with regards to early warning signs and symptoms
of heart conditions can be found on www.savingyounghearts.org.
Beth Otts shared that every year a local non-profit organization can apply to be a beneficiary of
the proceeds; applications can be found on the City's website by March 15th. A check in the
amount of$978.00 was presented to the Saving Young Hearts foundation.
Presentations by Deputy Chief Plasencia and the Citizens Advisory Council for Ocoee
Police Department (CACOPD): Deputy Chief Plasencia and CACOPD Member Laney
gave a brief summary of the achievements of each of the award recipients and why they were
chosen.
➢ Civilian of the Year Award: Mark Sulkowski
➢ Volunteer of the Year Award: The Chaplain Unit
➢ Officer of the 4th Quarter: Officer Joshua Tolliver
➢ Officer of the Year Award: Detective Michelle Grogan
➢ CIT Officer of the Year Award: Officer Dave Ogletree
Presentation by S&ME,Inc., regarding the Lakefront Park Final Concept Plan—
Support Services Director Butler introduced Bruce Hall with S&ME, Inc., who provided a
brief PowerPoint Presentation which highlighted the design elements of the proposed Lakefront
Park Final Concept Plan. At the conclusion of the presentation, Support Services Director
Butler explained the three phases of the construction project for the Lakefront Park. He further
answered questions with regards to the relocation of City Hall and the Silver Star Road
Improvement Project that is currently underway with MetroPlan Orlando and FDOT, which is
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February 20,2018
not tied into the Lakefront Park project, but will extend a sidewalk from the corner on Lakeshore
Drive onto Silver Star Road. If the City Commission gives their consensus to move forward with
the plans presented this evening, Support Services Director Butler explained the next step
would be to ask the consultants for price proposals to develop the construction documents, which
will also be presented before them for approval. Consensus of the City Commission was
to move forward with the Lakefront Park Final Concept Plan that was presented.
COMMENTS FROM CITIZENS/PUBLIC - None
STAFF REPORTS AND AGENDA REVIEW- 7:07 PNI
City Manager Frank announced before them is the following:
Emergency Item - Approval to Trade-In Non-Working Thermal Camera for Credit on
New Purchase. (Fire Chief Miller)
He further explained that the Ocoee Fire Department is seeking the approval to trade-in a non-
working thermal imaging camera for credit towards a new imager. Municipal Equipment is going
to give the Ocoee Fire Department a credit of$500.00 for the trade in of the old thermal imaging
camera towards the purchase of a new camera.
Motion: Move to Approve and Trade-In Non-Working Thermal Camera for Credit
on New Purchase: Moved by Commissioner Keller, seconded by Commissioner
Firstner; Motion carried 5-0.
COMMISSIONERS ANNOUNCEMENTS - 7:08 PM
Commissioner Grogan—None
Commissioner Wilsen—None
Commissioner Firstner—None
Commissioner Keller—None
Mayor Johnson — 1) The City's General Municipal Election for Commissioner Districts 2 and 4
and for voting on referendum ballot questions regarding changes to the City Charter will be held
on Tuesday, March 13th. To view sample ballots and get clarification and understanding of the
Charter Amendment questions, please visit the Elections page on the City's website. 2) The
Woman's Club will host their Political Forum on Monday, February 26th at 6:30 p.m., here in
the Ocoee City Hall Commission Chambers. The public is invited to meet and hear the
candidates for City Commission Districts 2 and 4. Those attending will have the opportunity to
submit written questions for the candidates. The forum will be televised on Spectrum— Channel
493, at which time questions from residents may be called in during the broadcast at (407) 554-
7118, or emailed to citizens@ocoee.org. 3) The 16th Annual Best Fest will be held on Thursday,
March 8th from 5 pm to 8:30 pm right here at Bill Breeze Park. Come out and indulge in West
Orange County's Largest Food tasting &business expo.
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CONSENT AGENDA- 7:09 PM
Consent Agenda Motion
Motion: Move to adopt the Consent Agenda Items #1 - #5 with Item #6 being
pulled for discussion and separate consideration.
Moved by Commissioner Keller, seconded by Commissioner Grogan; Motion
carried 5-0.
1. Approval of the Minutes for the Regular Commission Meeting held February 6, 2018.
(City Clerk Sibbitt)
Approved on Consent. Motion carried 5-0.
2. Approval of Appointment of Fifth Trustee to the Police Officers' and Firefighters'
Retirement Trust Fund Board of Trustees. (City Clerk Sibbitt)
Trustees for the Pension Board serve four-year terms. Two (2) of the trustees are appointed by the City
Commission, two (2) are elected from the employee body, and the fifth trustee is chosen by those four (4)
trustees and presented to the City Commission to ratify the appointment as a ministerial act. At their meeting
dated February 7, 2018,the Pension Board appointed Trey Littlefield to complete a term as the fifth trustee to
expire on September 30, 2021. The Operating Rules and Procedures of the Pension Board do not prohibit
current City employees from serving as the Fifth Trustee.
Approved on Consent. Motion carried 5-0.
3. Approval of Donation of Two Properties on Jamela Drive. (City Planner Ruiner)
The City received a proposal from Homes in Partnership, Inc.which asks for the donation of two(2)parcels of
City owned land in return for$10,000 in improvements for a city park.Homes in Partnership intends to build a
single-family dwelling on each parcel as part of their mission to provide affordable housing to low income
families.The vacant properties requested for donation are 1104 and 1106 Jamela Drive.
Approved on Consent. Motion carried 5-0.
4. Approval of FEMA Assistance to Firefighters Grant (AFG) Submission. (Fire Chief
Miller)
The Ocoee Fire Department is seeking grant funding opportunities to supplement the cost of a modular live
fire training structure. The training structure is a critical aspect of Insurance Service Office (ISO) Class 1
rating. The Ocoee Fire Department is seeking financial assistance from the FEMA Assistance to Firefighters
Grant to pay for 90% of the cost to purchase, install, and train personnel on the use of the modular live fire
training structure. If awarded,there will be a 10%match in funding in order to receive the grant.
Approved on Consent. Motion carried 5-0.
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5. Approval of Florida Department of Health EMS Matching Grant Submission. (Fire
Chief Miller)
The Ocoee Fire Department would like to submit a matching(75%/25%)grant through the Florida Department
of Health. The grant request is for three (3) U-CAPIT CAP 5 Standard EMS Machines, w/Controllers, Bar
Code/Pin/Parrot Doors, and 36-month software service contract. The U-CAPIT EMS machine is critical to the
tracking of EMS supplies and pharmaceuticals. The tracking capabilities of the U-CAPIT EMS machine meet
the State of Florida Department of Health requirements for pharmaceutical/narcotics tracking.
Approved on Consent. Motion carried 5-0.
6. Approval for Declaration of Surplus Property Fiscal Year 2017/2018. (Purchasing
Agent Tolbert)
The City is currently under contract with George Gideon Auctioneers (Gideon), Zellwood, Florida for the
public sale of the City's surplus property, which piggybacks Lake County's terms and conditions. Due to
market demand, Gideon is now performing online auctions only; however, Gideon will continue to act as the
dealer in transferring all titles and collecting sales tax, collecting payments,taking auction pictures and listing
each item, which includes answering questions and showing the items to the public. This action will present
the City with the opportunity of a larger coverage area with more convenience to the public, and would
alleviate the overtime costs and auctioneer fees incurred in conducting the auction in-house. Staff has
successfully used Gideon Auctioneers for previous surplus sales, and found the proceeds received for items
sold by Gideon to be comparable to those sold by the City, EBay, or other online auction platforms. The
surplus items will be delivered to the Gideon property located at 2753 N. Hwy. 441,Zellwood, FL 32798.The
public viewing of items at the auction site is during business hours from 9:00 a.m. to 4:00 p.m., 3:30 p.m. for
vehicles. A link to the City's surplus auctions on Gideon's auction site will be placed on the City's website.
The notice of auction will be advertised in the Orlando Sentinel, the West Orange Times, and the City's
Internet site. Accordingly, the Support Services Department seeks the authority to enter into negotiations for
the sale of the IBM Storage Area Network(SAN) and related IT equipment(servers, switches, etc.)as part of
this surplus property disposition plan. Should this equipment not sell back to the industry, Staff would send
this item to Gideon for public surplus sale.
Mayor Johnson shared that he is pulling this item as they had previously discussed they would
donate the City's old Parks and Recreation bus to the Boys & Girls Club. Purchasing Agent
Tolbert clarified that the bus in discussion is Item #133, which is listed as a Bluebird Bus, but it
is actually a Thomas Bus.
Motion: Move to remove Item #133 Thomas Bus (listed as Bluebird Bus) from the
Declaration of Surplus Property for Fiscal Year 2017/2018; Moved by
Commissioner Grogan, seconded by Commissioner Firstner; Motion carried 5-0.
Motion: Move to donate Item #133 Thomas Bus (listed as Bluebird Bus) "as is" to
the Boys & Girls Club of West Orange County; Moved by Commissioner Grogan,
seconded by Commissioner Wilsen; Motion carried 5-0.
Motion: Move to adopt Consent Agenda Item #6 as revised; Moved by
Commissioner Keller, seconded by Commissioner Grogan; Motion carried 5-0.
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PUBLIC HEARING - 7:12 PM
7. Comprehensive Plan Amendment - Capital Improvements Element (CIE) Update
Addition of Fiscal Years 2017/2018 2021/2022 Capital Improvements Program (CIP).
(Advertised in the West Orange Times on Thursday,February 8, 2018) (City Planner Rumer)
The Capital Improvement Element (CIE) of the City of Ocoee Comprehensive Plan is a requirement of
Chapter 163, Florida Statutes (FS) and enables implementation of the Plan goals, objectives, and policies
needing capital funding for a 5-20 year planning horizon. Each year the table section of the CIE will be
updated to ensure that the adopted list of capital projects in the CIE matches the City's newly adopted fiscal
year budget and approved five year Capital Improvements Program(CIP). The CIE does not propose any new
projects not previously reviewed and approved by the Commission. The Florida Legislature enacted
Legislation allowing adoption of the annual amendment to the CIE to be accomplished with a single public
adoption hearing. Additionally, State Statute no longer requires a copy of the Ordinance to be transmitted to
the Florida Department of Economic Opportunity (FKA: Department of Community Affairs "DCA").
Therefore,adoption of this Ordinance is final in its form and content.
City Attorney Cookson read the title of the Ordinance.
The public hearing was opened. As no one wished to speak,the public hearing was closed.
Motion: Move to adopt Ordinance No. 2018-003, Capital Improvements Element
(CIE) Update Addition of Fiscal Years 2017/2018 — 2021/2022 Capital
Improvements Program (CIP); Moved by Commissioner Wilsen, seconded by
Commissioner Keller; Motion carried 5-0.
FIRST READING OF ORDINANCE - 7:14 PM
8. First Reading of Ordinance Revising Language for the Official Municipal Seal of the
City and Adopting New Language for Official City Logos. (Second Reading and Public
Hearing Date scheduled for March 6, 2018, Regular Commission Meeting at 6:15 p.m. or soon thereafter.)
(Support Services Director Butler)
The adoption of an official seal by units of local government, including cities, is authorized in Section
165.043, Florida Statutes. In accordance with this statute, the City originally adopted an official seal via
Ordinance 94-27 on November 15, 1994. This seal was subsequently modified by Ordinance 2002-26 on
December 17, 2002, to change the words on the seal. Florida law provides various protections for the use of
the official City seal, including specific penalties for its misuse. Logos and other similar "marks" that are
created and used by local governments are not protected pursuant to the authority stated in Section 165.043,
Florida Statutes. Such logos and marks must be protected from misuse by other means, including establishing
the marks and logos in ordinance as well as registering the marks with the state. Subsequent to this
Commission action, the "passion flower" logo has been incorporated into the design of equipment, letterhead,
and uniforms, as these have been replaced in the normal course of operation. The result has been that the City
now utilizes a number of logos for various purposes. This proposed ordinance proposes to formally adopt the
passion flower logo endorsed by the City Commission in 2013 and also formally adopts the logos that continue
to be used by various City operational departments and units. This proposed ordinance will repeal the current
codification of the City Seal in order to move this language to a new Article IV in Chapter 1 of the Code where
the language regarding City logos will also be added. The proposed City Seal and all four versions of the
passion flower logo are unchanged from their current form. The City's Police and Fire Departments have
separate, service-specific logos they use that are derived from standard designs used by these public service
agencies.Additionally,in another process,the logos will be registered with the State.
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City Attorney Cookson read the title of the Ordinance.
Mayor Johnson announced that this will be presented as a second reading and public hearing at
the next scheduled City Commission meeting on March 6, 2018 at 6:15 p.m. or soon thereafter.
SECOND READING OF ORDINANCE— 7:14 PM
9. Second Reading of Ordinances for Inspiration Planned Unit Development (PUD)
Annexation and Rezoning to PUD and PUD Land Use Plan; Project No. AX-08-17-64
& RZ-17-08-05. (Advertised in the West Orange Times on Thursday, February 8, 2018 and Thursday,
February 1 S,2018.At the request of the Applicant, this item has been continued) (City Planner Rumer)
a) Second Reading of Annexation Ordinance (continued)
b) Second Reading of Rezoning Ordinance (continued)
c) Land Use Plan (continued)
City Planner Rumer advised that this will be continued to a date certain of March 6, 2018,
which is our next scheduled City Commission meeting. Before it can be presented to the City
Commission, this item has to go before the School Board.. The School Board will hold their
hearing on February 24th. As a date certain has been provided; this will not need to be re-
advertised.
Motion: Move to continue the Second Reading of Ordinances for Inspiration
Planned Unit Development (PUD) — Annexation and Rezoning to PUD and PUD
Land Use Plan; Project No. AX-08-17-64 & RZ-17-08-05 to the next scheduled City
Commission meeting on March 6, 2018; Moved by Commissioner Keller,
seconded by Commissioner Grogan; Motion carried 5-0.
10. Second Reading of Ordinance Amending Section 5-12 of the City Code Governing
Absentee Voting to Designate such Absentee Voting as "Vote-by-Mail," as is
Consistent with Recent Changes to the Election Statutes. (Advertised in the West Orange Times
on Thursday,February 8, 2018) (City Clerk Sibbitt)
The City has determined that citations to State Statute contained within and incorporated into Section 5-12 of
the City Code governing absentee ballots are in need of correction in light of a recent amendment by the
Legislature to the relevant election statute. The Legislature has recently amended the election statutes to use
the term"vote-by-mail"ballot instead of"absentee"ballot, and the City finds that it is appropriate to similarly
amend Section 5-12 of the City Code with respect to such terms.
City Attorney Cookson read the title of the Ordinance.
The public hearing was opened. As no one wished to speak, the public hearing was closed.
Motion: Move to adopt Ordinance No. 2018-004, Amending Section 5-12 of the
City Code Governing Absentee Voting to Designate such Absentee Voting as
"Vote-by-Mail," as is Consistent with Recent Changes to the Election Statutes.
Moved by Commissioner Firstner, seconded by Commissioner Keller; Motion
carried 5-0.
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REGULAR AGENDA- 7:17 PM
11. 2018 General Election Canvassing Board. (City Clerk Sibbitt)
a) Appointment of Canvassing Board Members
In accordance with Section C-50 of the Ocoee City Charter, the Canvasing Board will consist of three (3) citizens
appointed by the City Commission. On February 5, 2013,the consensus of the Commission was that the Mayor and
two (2) Commissioners whose district seats are not part of the election should each select one (1) member for the
Canvassing Board. In keeping with that practice, Mayor Johnson, Commissioner Grogan and Commissioner Firstner
would each need to appoint a member for the Canvassing Board. The Canvassing Board will meet on March 13,
2018,at 4:00 p.m.,at the Supervisor of Elections Office, 119 West Kaley Street,Orlando. The process of canvassing
and auditing the election results may take several hours.
City Clerk Sibbitt advised the Board in accordance with the City's Charter the Mayor and two
(2) Commissioners whose district seats are not part of the upcoming election each need to
appoint one (1) member to make up the Canvassing Board to canvass the City's next election,
which will be held on March 13, 2018.
The following citizens were named to be considered for the Canvassing Board:
Commissioner Grogan wished to nominate Sherilyn Moore.
Mayor Johnson wished to nominate Jeremy Bellis.
Commissioner Firstner wished to nominate Victoria Laney.
Without objection, Sherilyn Moore, Jeremy Bellis, and Victoria Laney were the
three (3) citizens appointed to the Canvassing Board.
b) Approval to Allow the Supervisor of Elections to Open and Run Unquestionable Vote-
By-Mail Ballots Utilizing the Orange County Canvassing Board Criteria.
City staff is requesting approval to allow the Supervisor of Elections to open and run all vote-by-mail ballots
through the tabulator(after 9:00 a.m. on March 13th)that are not questionable. This will save the Canvassing Board
a lot of time as that portion will be completed upon their arrival. The Canvassing Board will then only need to
accept or reject any vote-by-mail ballots that have issues with them (such as no signature, signatures do not match,
etc.)using the same criteria.
City Clerk Sibbitt explained City staff is seeking approval to allow the Supervisor of Elections
to open and run all vote-by-mail ballots that are not questionable through the tabulator after 9:00
a.m. on Election Day to save the Canvassing Board a lot of time as that portion will be
completed upon their arrival.
Motion: Move to Allow the Supervisor of Elections to Open and Run
Unquestionable Vote-By-Mail Ballots Utilizing the Orange County Canvassing
Board Criteria. Moved by Commissioner Grogan, seconded by Commissioner
Firstner; Motion carried 5-0.
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STAFF ACTION ITEMS -None
COMMENTS FROM COMMISSIONERS - 7:19 PM
Commissioner Keller—None
Commissioner Firstner — 1) Announced tomorrow, February 21st, the Police Department will
be hosting their Coffee with a Cop at Franco's Pizzeria from 4-6pm. 2) Announced Little League
Parade is scheduled for Saturday, March 3rd beginning at 8am at City Hall and ending at Central
Park.
Commissioner Wilsen — 1) Questioned the donation of the surplus bus stating that she had
received an e-mail from Mr. Finger from Ocoee High School with regards to getting a truck
donated for their farming program and was wondering if they could do anything to assist Mr.
Finger's request. Public Works Director Krug explained that all the trucks they had placed on
the surplus will need to be towed off as they were not in good use such as the bus was. 2) Shared
that due to the detour from construction, Cumberland Avenue is having the issue of being used
as a cut through road. Public Works Director Krug advised that the detour signs do not point
residents to go that route but many do. He further stated he does not believe there is a speeding
problem on that road as it is a brick road, but does agree it is now a more travelled road, which
residents are not used to. Police Chief Brown commented that he will have his staff keep an eye
on that area as there are no sidewalks for the children. 3) Announced the public is invited to
attend the 13th Annual Spring Fling. The free event will be held Saturday, March 10th from
l0am-3pm. Spring Fling is a fun-filled day with free food, activities, games and live
demonstrations all aimed at reinforcing safe behavior by youth and families. The event also
showcases community services available throughout the area.
Commissioner Grogan—None
Mayor Johnson—None
ADJOURNMENT - 7:25 PM
APPROVED:
Attest: City of Ocoee
Melanie Sibbitt, City Clerk Rusty Johnson, Mayor
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