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Home My WebLink AboutItem #05 Approval to Purchase New Rugged Tablets for the Fire Department’s New Engine 38, Rescue 25 and a Spare using the savings from another Capital Item oco e florida AGENDA ITEM COVER SHEET Meeting Date: March 6, 2018 Item # 5 Reviewed By: Contact Name: John Miller Fire Chief Department Director: ' - Contact Number: 407-905-3140 City Manager: / / ��.I 1/ Subject: Approval to Purchase New Rugged Tablets for the Fire Depa Te Engine 38, Rescue 25 and a Spare using the savings from another Capital Item. Background Summary: The FY 2017/2018 budget savings from the purchase of bunker gear provided us with a total savings of $17,064.30. The Fire Department would like to purchase three (3) rugged tablets from VTECH io and a printer and adapter from SHI. The attached quotes total $9,816.48. Issue: The Fire Department would like to use the savings from the following bunker gear capital item for the purchase of the rugged tablets and printers for a total of$9,816.48: Recommendations: Staff recommends authorization of the purchase of the rugged tablets and printers for the new Fire Engine 38, Rescue 25 and a backup totaling $9,816.48 utilizing the savings from the bunker gear. Attachments: vTech io Quote# CAWQ9904 SHI Quote#14813202 Financial Impact: The FY 2017/2018 budget has a savings of$17,064.30 to cover the purchase. Type of Item: (please mark with an "x") Public Hearing For Clerk's Deot Use' Ordinance First Reading Consent Agenda Ordinance Second Reading Public Hearing _ Resolution Regular Agenda �{ Commission Approval ! Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. ' N/A Reviewed by 0 N/A 2338 Immokalee Rd. #151 PROPOSAL Naples, FL 34110 Phone: 239 514-2888 Fax: (239) 236-2232 Jan 30 2018 www.vTECHio.com , Prepared'For: Presented By: City of Ocoee Chris McDaniel Marjorie Dillingham Chris.McDaniel@vtechio.com 150 North Lakeshore Dr. 727-200-0549 Ocoee, FL 34761 United States To accept this proposal, sign here and return: Phone (407) 905-3100 Fax Date: Customer Purchase Order Number: Proposal valid for 30 days Terms: Net 30 Days Description Unit Price Qty Ext. Price Latitude 12 Rugged Tablet $2,863.76 1 $2,863.76 Latitude 12 Rugged Tablet Intel Core M-5Y71 Processor with 8GB Memory and Dedicated GPS and Etched Glass 2MP HD Webcam / 8MP Rear Camera with Flash and Dual Microphones Windows 7 Professional English, French, Spanish 64bit (Includes Windows 10 Pro License) Microsoft(R) Office 30 Days Trial Intel Core M-5Y71 processor No Option Included No Out-of-Band Systems Management 8GB 1866MHz LPDDR3 Memory 128G SSD Latitude, Rugged 11.6 HD (1366x768) Outdoor-Readable Glove-Capable Touchscreen with Gorilla Glass Intel Dual Band Wireless 7265 802.11ac Wi-Fi + BT 4.0 LE Driver Intel 7265AC Dual-Band 2x2 802.11 ac WiFi Wireless LAN card bracket Regulatory Label for DE5808/DE5809 for Latitude Systems DW5808E Gobi5000 4G/LTE Wireless WAN Card for Verizon, Latitude Rugged Tablet WWAN Bracket for Latitude Rugged Tablet 2-cell (26Wh) Lithium Ion Primary Battery 45 Watt 3Pin AC Adapter No Media No FGA Dell Digital Delivery Cirrus Client Dell Power Manager Platform Quickset, 7202 Continued On Next Page ... 1 of 4 Description Unit Price Qty Ext. Price SW,MY-DELL,CRRS Adobe Reader 11 Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps) Waves Maxx Audio Royalty Dell Developed Recovery Environment E5 Power Cord (US) Getting Started Guide - English Safety/Environment and Regulatory Guide (English/French Multi-language) 2-cell (26Wh) Lithium Ion Secondary Battery US Order System Shipment Shipping Material, Shuttle Regulatory Label for WWAN No Option Included Flex 2 No UPC Label ProSupport: Next Business Day Onsite, 3 Years Thank you choosing Dell ProSupport. For tech support, visit http://su000rt.dell.com/ProSupport or call 1-866-516-3115 Dell Limited Hardware Warranty Initial Year ProSupport: 7x24 Technical Support, 3 Years Extended Battery Service for Year 2 of System Life Latitude 14 Rugged 5414 $2,453.85 2 $4,907.70 Latitude 5414, XCTO Intel Core i5-6300U Processor (Dual Core, 3M Cache, 2.40 GHz) Win 10 Pro 64 English, French, Spanish Microsoft(R) Office 30 Days Trial No Out-of-Band Systems Management 4GB (1x4GB) 2133MHz DDR4 Memory 128GB Solid State Drive TPM Enabled Intel Integrated HD Graphics 520 14.0" FHD(1920 x 1080 ) Outdoor-readable, Touch, with Camera with Privacy Shutter and Microphone Sealed Internal RGB Backlit English Keyboard No Mouse Intel Dual-Band Wireless-AC 8260 Driver Intel Dual Band Wireless 8260 (802.11ac) W/ Bluetooth No Wireless WWAN Card 6-cell (65Wh) Lithium Ion Battery With ExpressCharge Continued On Next Page ... 2 of 4 Description Unit Price Qty Ext. Price 65W AC Adapter, 3-pin No FGA US Power Cord Optical Drive Airbay Safety/Environment and Regulatory Guide (English/French Multi-language) Quick Setup Guide (English) US Order Energy Star No UPC Label No Media No Option Included ODM Info Shipping Material for Latitude 14 Rugged (5414) No Stand included Regulatory label Intel Core i5 Processor Label BTO Standard shipment Air Dell Power Manager Dell Data Protection Security Tools Digital Delivery/NB SupportAssist DeII(TM) Digital Delivery Cirrus Client System Driver, Dell Rugged Latitude 5414 Dell Client System Update (Updates latest Dell Recommended BIOS, Drivers, Firmware and Apps) Waves Maxx Audio Royalty Dell Developed Recovery Environment No Carrying Case No PCMCIA Card or ExpressCard Reader Docking connector for Rugged Docking Station only PowerDVD Software not included No Additional Ports No Option Included Regulatory Label for Non Rubber Keyboard with WLAN ProSupport: Next Business Day Onsite, 3 Years Dell Limited Hardware Warranty Initial Year ProSupport: 7X24 Technical Support, 3 Years Thank you choosing Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-866-516-3115 HAVIS FIXED ADAPTER PLATE SHORT: UNIVERSAL $58.66 2 $117.32 Havis Swing Arm With Motion Adapter $218.03 2 $436.06 Continued On Next Page ... 3 of 4 Descriptio Wilt Price Ext Price Havis DS-DELL-406 Basic Port Replication - docking station $557.32 1 $557.32 Brother PocketJet P3763 Direct Thermal Printer - Monochrome - Portable - Plaind•'00 2 4Q77 (10 Paper Print - 8.22" Print Width - 7.5 Second Mono - 300 dpi - 32 MB - Bluetooth - USB - Direct Thermal Paper, Plain Paper, Roll Paper, Fanfold, Cut Sheet Paper Pocketlet 7, PJ763, 300dpi Thermal Full Page Printer with Bluetooth & USB (Only includes the printer. Requires power, USB cable, and printing supplies) .111111111E Havis Vehicle Mount for Printer $114.46 2 $228.92 Subtotal $10,033.08 Your investment in addition to the Grand Total: Tax $0.00 $0.00 Billed Monthly $0.00 Billed Quarterly Shipping $0.00 $0.00 Billed Annually Grand Total $10,033.08 Pricing, Taxes, and Additional Information Ali product, pricing, and other information is valid for U.S. customers and U.S. addresses only, and is based on the latest information available and may be subject to change. vTechio reserves the right to cancel quotes and orders arising from pricing or other errors. Sales tax on products shipped is based on your "Ship To" address. Please indicate any tax-exempt status on your PO, and email your exemption certificate to DJ.peterson@vtechio.com . Note: All tax quoted above is an estimate; final taxes will be listed on the invoice. If you have any questions regarding tax please send an e-mail to DJ.peterson@vtechio.com For certain products shipped to end-users in California, a State Environmental Fee will be applied to your invoice.***A 3.5% convenience fee will be charge for credit card purchases*** By signing this quote you acknowledge having read and agree to be bound by such terms. 4 of 4 efUlt) Pricing Proposal Quotation#: 14813202 Created On: 2/5/2018 Valid Until: 3/7/2018 City of Ocoee Inside Account Executive Marjorie Dillingham Greg Spoleti FL 290 Davidson Ave. UNITED STATES Somerset, NJ 08873 Phone:407 877-5850 Phone:732-652-3083 - Fax: Fax: 732-564-8224 r_ ,,;! .?ii �,t irt1nt. .-•_: �-.rst"t�.^,.�' (-;rPr, �t"(?Eci-/�1°=_hi;-rii;� All Prices are in US Dollar(USD) Product Qty Your Price Total 1 Brother PocketJet PJ-763-Printer-monochrome-thermal paper-A4/Legal-300 x 2 $336.45 $672.90 300 dpi-up to 8 ppm-USB 2.0, Bluetooth 2.1 EDR Brother-Part#: PJ763 2 Brother-Power adapter-car(DC jack)-for PocketJet 3; Pentax PocketJet 3 2 $16.25 $32.50 Brother-Part#: LB3692 The Products offered under this proposal are subject to the SHI Return Policy posted at www.shi.com/retumpolicy, unless there is an existing agreement between SHI and the Customer.