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HomeMy WebLinkAboutItem #09 Approval of Police Department Improvements t I ocoee florida AGENDA ITEM COVER SHEET Meeting Date: March 6, 2018 Item # Reviewed By: Contact Name: Stephen C. Krug Department Director: „ Contact Number: 6002 City Manager: ' 227 / r Subject: Police Department Improvements. Commissioner Firstner, Distri t 3. Background Summary: The 2016-17 Facilities' Budget included funding for a Police Department upgrade to install a covered break area over the existing outdoor patio at the southeast corner of the building. Public Works solicited vendors for pricing to install an aluminum screen enclosure that would meet City Building Codes with the lowest responsive price at $12,000.00. Based on industry standards, the pricing is in line with the current market. Public Works is requesting the Commission designate the work as a Capital Project, allocating the $10,000.00 carried forward from the 2016-17 budget along with $2,000.00 from the 2015- 16 budget carry-forward funds for Police Department Remodel. Public Works recommends approval to designate the Capital Project for the Police Station screen enclosure and to allocate the carry forward funds for the project. Issue: Request the City Commission designate the Capital Project for the Police Station screen enclosure and approve allocating carry forward funds for the project. Recommendations: Recommend the City Commission approve the $12,000.00 with U.S. Aluminum Services Corp., to construct a screen enclosure at the Police Station as a Capital Project and allocate Facilities Division carry-forward funds of $10,000.00 from the 2016-17 budget along with $2,000.00 from the 2015-16 budget designated for Police Department Upgrades and Remodel. Attachments: U.S. Aluminum Price Quote. Capital Outlay Documents 2016/17 and 2015/16. Financial Impact: The cost of the screen enclosure can be adequately funded in the Facilities Division carry-forward funds of $10,000.00 from the 2016-17 budget along with $2,000.00 from the 2015-16 budget designated for Police Department Upgrades and Remodel. Type of Item: (please mark with an z Public Hearing For Clerk's Dept Use: Ordinance First Reading A Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. .A. �— . yq, N/A Review ed by ( ) N/A 2 ,ifi U.S. Aluminum Sevices Corp. SALES CONTRACT ll State Certified Contractor CBC1260190 iiell2211 West Washington St Orlando,FL 32805-r 407.237.3128 Fax:407237.3129 Boca Raton,FL 33498 Palm Coast,FL 32137 Clermont FL 34711 Tampa.FL 33605 W W W.US-ALUMINUM.COM i Phone:561.892.1644 Phone:386.868.4187 Phone:352.366.4699 Phone:813.600.5327 ALUMINUM +.> i u 1 E-mail: :/:://•I. V ,r,1 7'C.'; (,: _v ;/, Customer: -,l ✓' ;t'r^� _ Home#: • Address: / ✓:4�r ,-'r);,(( :,y...z. . ':e'tti/ �E.�✓',4`�.,... .J •.i' ., - Work#: 'f J 'f / �o r Mobile#: h4 7- `"/G� 77? Subdivision: • Gate Code: Fax#: .. . Details Roof Kick Plate Windows Concrete Pavers ElSaeentndosure Insulated-,3/' 4' 6' 347) 16' 24' 36' ❑Vinyl 074'Concrete Slab sqh 17 0 Thick Payers Sgft_ ❑Pool Enclosure Fan Beam QTY ). Concrete �/ sn,00tiiwaodgrain 0 Acrylicr♦ [Mar Overlay Slab SSoft ❑Thin Pavers SSoftLJ Screen Room 0 Pan Roof a - 0 Glass / 0 Footer 8'trut2'Lnft_ 0 Travertineft'de Sgft_ j 0 Insulated KP- 2' 3' '/y ❑Sun Room 0 Skylights OTY_ Clear Bronze 0 Acrylic Finish Color Color I �•- 0 Thresholdft_ Size DrCarportf Patio C_ov_er,❑Shingles Color Horr ontal Sliders 0 2'Deco Drain Ln Di Porch/Lanai 3 tab Architectural 0 Pet Door Qty_ SP f LOW-E INS 0 3X4'Door Pad Ory_ Pattern • ❑Rescreen/Repair 0 Pergola/Lattice Shade SM MD 1.0 XL 0 Stucco Kneewall 0 Coping Lnft • - ❑Fence Color_________ ❑Other Color Style Frame Screen_rDoors Gutter ;�=�:� �,.p- S a Bronze 1J 18 x 14 atingle Door-36}or er Qt/g_BE Gutter Lnft '74')/ r.�:�d �,::�O . 0 White 0 20 x20 ❑Double Door aty_ 0 Super Gutter S'or�nft • ~`��� -~1-..-,/ 0 Sun Screen0 Seamless Gutter 6'or7'Lnft_ 0 PCA Door Qty_ ❑Dome Style 0 Mansard Style ❑Pet Screen 0 Custom Door lay_ Please check one: tle��/ 0 FL Glass ❑KeyLodc ❑Tasman ❑ToWall Attachment _� Gf.Q///01 tj.�%i 0 Super Screen 0 Full View '� -�•_% 0 Other ❑SlidingC+Lics- 0 Garage Door 4-track sae_ 0 To Soffit Attachme ❑ Gable Style 0 Shed Stylent Height-from bottom of door. O.H.Size A/l'� ❑Ad39-3/4" ❑Poo155' Angle Fascia❑ �!7U■,00 !;I■U1 / • / ROOF LAYOUT ONLY � ��� ����� y{ HOUSE ❑ A-Frame 0 Studio ._A . _.._ _F._...,_ 1 __ •.-1",11-(2.. .._ • Existing Deck: Q Concrete 0 Pavers ��1 ,.t,. J T�T ear Down Sqh Type: _-_. ._+_ 1 Grass Removal Sgfti@ .---- --- ,1 -- - 1�2 :_..- _-- Concrete/PaversRemoval Sqft • .J_..._.__.-...._____.:_ _�-_-_. w-_.._-__ __-.__-.__......_.. 1. Special Instructions 1._._._.---...._._.._..._. - �__._-__ ... _.._.___..:_--.._ Z a W .. .......__..._....... .—.___..—j�. —__—._;--w__......_..__...__._—.__.._._—.__.—.. _ HOA Exists- OYES I .-NO Responsible for App- OHO ❑US Alum ._--�:._.. ... Homeowner is required to submit HOA ....t._._. approval/denial letters to US Aluminum i '1 prior to start of work HO initial Wall .:! Peak Screen Roof_x----insulated-Roof----x------ . Estimated Completion Date: - MEASUREMENTS ABOVE ARE PRELIMINARY-PRECISE M EASUREMENTS TO BE COMPLETED BY LAYOUT TECH •d,rUYren DM nay ray ae to omenet marazhem badrerdeds vnmee,6Yh Payment is due in lull at the time of completion of work or upon passing the building departments final inspection.A finance charge of 1 1/2%per month shall be applied to a6 accounts not paid in full within 10 days of due date.All material will remain the property of US Aluminum Services until payment is received in full.Right of Access and Removal is granted to US Aluminum Services in the event of nonpayment per the terms of this contract.The customer agrees to pay all interest and any costs incurred In the collection of this debt including reasonable attorney fees. if the customer refuses to allow US Aluminum Services to begin work or complete work already begun,or to accept materials contracted for,customer agrees to pay liquidated damages of a sum equal to 33 1/3%of entire contract price plus cost of materials and labor already furnished or in progress. I acknowledge that I have read and understand this contract to include items listed on the back of this contract and agree to its terms. • Total Investment /� ..- , Buyer Seller-US Aluminum Services,Corp. • (Print Name) (Subject to approval by Seller) Deposit `"'- 1 Date Date / 2-5. 1,4' Concrete/Pavers C.O.D(Before Install) r .Q Owner/Buyer Representative ' • _•' 1 • -"-I:" `" � • 'Upon Completion '''".- • � of Installation . . :--2 • Owner/Buyer _ Approved By: Permit Fee 4t/C.-./moi . i ACCORDING TO FLORIDA'S CONSTRUCTION LIEN LAW(SECTIONS 713.001-71137,FLORIDA STATUTES),THOSE WHO WORK ON YOUR PROPERTY OR PROVIDE MATERIALS AND ARE NOT PAID N FULLHAVEA RIGHT TO ENFORCE THEIR CLAIM FOR PAYMENTAGAINSTYOUR PROPERTY.IF YOUR CONTRACTOR ORASUBCONTRACTOR FAILS TO PAY SUBCONTRACTORS,SUBSUBCONTRACTORS,OR MATERIAL SUPPLIERS,THE PEOPLE WHO ARE OWED MONEY MAY LOOK TO YOUR PROPERTY FOR PAYMENT,EVEN IF YOU HAVE ALREADY PAID YOUR CONTRACTOR IN FULL.IF YOU FAIL TO PAY YOUR CONTRACTOR,YOUR CONTRACTOR MAY ALSO HAVE A LIEN ON YOUR PROPERTY THIS MEANS IFA LIEN IS FILED YOUR PROPERTY COULD BE SOLD AGAINST YOUR WILL TO PAY FOR LABOR MATERIALS,OR OTHER SERVICES THAT YOUR CONTRACTOR OR A SUBCONTRACTOR MAY HAVE FAILED TO PAY.TO PROTECT YOURSELF,YOU SHOULD STIPULATE IN THIS CONTRACT THAT BEFORE ANY PAYMENT IS MADE,YOUR CONTRACTOR IS REQUIRED TO PROVIDE YOU WITH A WRITTEN RELEASE OF LIEN FROM ANY PERSON OR COMPANY THAT HAS PROVIDED TO YOU A-NOTICE TO OWNER.'FLORIDA'S CONSTRUCTION LIEN LAW IS COMPLEX,AND IT IS RECOMMENDED THAT YOU CONSULT AN ATTORNEY. 02007-2014 US Aluminum Services,Corp.All Rights Reserved CITY OF OCOEE CAPITAL OUTLAY ANNUAL BUDGET WORKBOOK FISCAL YEAR 2016-2017 General Fund 515-00 Development Services - Planning SUV(replacement) (4 yr lease-3 quarterly 6401-Vehicles payments) 6,505 Department Totals $6,505 516-00 General Government 6405-Computer Equipment/Software Permitting and Plan Review Software 35,000 Data Storage and Server Capacity 30,000 Development Review Software(developer contribution per agreement) 120,000 185,000 7100-Principal $655,000 Police Station(Loan) 379,000 7200-Interest $ 113,470 Property©A D Mims&Clarke Rd (Loan) 389,470 768,470 Department Totals $953470 519-00 Maintenance Operations 6302-Capital Improvements Fire Station#25 Lift Station Pump(replacement) 5,100 Vignetti Lift Station Electrical Panel (replacement) 8,000 Police Department Upgrades 10,000 23,100 Department Totals $23,100 8-1 CITY OF OCOEE CAPITAL OUTLAY ANNUAL BUDGET FISCAL YEAR 2015-2016 General Fund 516-00 General Government 6405-Computer Equipment/Software Permitting and Plan Review Software $ 35,000 Data Storage Units 30,000 65,000 7100-Principal $5,597,620 Police Station (Loan) 600,000 7200-Interest $283,380 Property @ A D Mims&Clarke Rd(Loan) 2,613,000 Crown Point Property(Loan) 2,668,000 5,881,000 Department Totals $5,946,000 518-00 Support Services 6401-Vehicles Pick Up Truck(Replacement) 20,000 Compact Car(Replacement) 17,500 Department Totals $37,500 519-00 Maintenance Operations 6302-Capital Improvements Demolitions: 28,000 W. McKey Pole Barn S. Kissimmee Office Building S. Cumberland House W. Geneva House Kitchen Remodel Fire Station 26 &39 16,400 Remodel Police Department 17,240 61,640 6400- Equipment Air-conditioning Units(5) 39,000 Department Totals $100,640 8-1