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HomeMy WebLinkAbout02-01-2018 Minutes CITY OF OCOEE Minutes of the Human Relations Diversity Board Regular Meeting Held February 01,2018 I:CALL TO ORDER HRDB meeting was called to order by Chair Crown at 7:07p.m. in Room 109 of Ocoee City Hall located at 150 North Lakeshore Drive,Ocoee, Florida. A. Pledge of Allegiance and Moment of Personal Reflection: Ex-Officio Member Wright led the board in the Pledge of Allegiance to the U.S.flag;followed by Chair Crown asking for moment of personal reflection. B. Roll Call and Determination of Quorum: Secretary Mieras performed roll call and declared quorum (7) not met. In Attendance(5): Chair Crown,Vice Chair Brown,& Members: Maxwell, Dawkins, &Calloway. Non-Voting Present: Secretary Mieras,Officer Scott-Marsh & Ex-Officio Member Wright. Absent(7): Members Hershaw, Daily,Vines, Foster,Osbourne,Anderson- Robinson,and Hart. C. Review of Excused Absences: Members Hershaw and Foster were excused absences. Members Daily,Vines, Osbourne, and Hart are unexcused absences. D. Review Agenda for Tonight's Meeting: Chair Crown reviewed the agenda for tonight. E. Review of Minutes: No quorum; minutes will be reviewed next meeting. II:BUSINESS FOR DISCUSSION A. Comments from Citizens/Public: None B. Budget Report: None C. MLK Parade Review: Ex-Officio Member Wright proposed asking the City Commission for more city staff involvement in the parade's implementation.The board members and Officer Scott-Marsh discussed improvements for next year's MLK Parade/Ceremony.Specific notes are below: Improvement: Close Citrus Elementary entrance by the bank with barricades Have an officer or crossing guard at all barricaded spots Have more signs and/or people directing spectators into the mall Have mall security staff assists in crowd control Rent an indoor stage with curtains for back and the sides of the stage Ask the city to supply the sound system for the ceremony Each board, commission, or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing,if notice of the meeting or hearing in required, of such board, commission, or agency, conspicuously on such notice, the advice that, if a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105,48 HOURS IN ADVANCE OF THE MEETING. MORE THAN ONE COMMISSIONER MAY PARTICIPATE OR HEAR DISCUSSIONS REGARDING A MATTER WHICH WILL COME BEFORE THE COMMISSION FOR ACTION. Adjust starting time of ceremony 11:30 a.m. Concerns: Some radios did not work Golf cart did not leave Citrus Elementary Had a gap in the parade where spectators moved into the street Had no way to tell front of parade to speed up or slow down Used wrong mall entrance at the end of the parade Parade spectators dispersed before loud speaker could direct them inside the mall D. Marker Project: Chair Crown explained the Equal Justice Initiative(EJI) and the city could not agree on wording for the Ocoee historical marker.There are no plans for the city to move forward with EJI on the installation of a historical marker within the City of Ocoee.At the next meeting, Chairman Crown plans to discuss HRDB bringing the current historical marker wording to the City Commission for approval. Member Maxwell, as HRDB's representative to EJI,asked the board for direction regarding future involvement with EJI;specifically in regards to attending DI's museum opening in Montgomery,Alabama. E. Other Business: Black History Month Essay Contest: Ex-Officio Member Wright distributed the essays and confirmed the essay judging and ceremony details. Essay review was changed to February 13th 6:00pm at City of Ocoee [son Center and the Award Ceremony to February 28th 6:30pm at Ocoee City Hall. Member Maxwell invited the Board to the"1920 Ocoee and Beyond" movie showing at Ocoee High School February 12th F. Set Next Agenda: Chair Crown, along with input from the board,set the agenda for the next meeting,which will be held on March 1st, 2018,said Agenda was established as listed below: I. CALL TO ORDER A. Pledge of Allegiance and Moment of Personal Reflection B. Roll Call and Determination of Quorum C. Review of Excused Absence(s) D. Review Agenda for Tonight's Meeting E. Review of Minutes from January 4th, 2018& February 1th, 2018 II. BUSINESS FOR DISCUSSION A. Comments From Citizens/Public B. Budget Report C. MLK Parade Committee Request D. Marker Project/EJI Museum Unveiling E. Other Business F. Set Next Agenda for March 1st, 2018 III. QUESTIONS/COMMENTS IV. ADJOURNMENT III:QUESTIONS/COMMENTS: None Each board,commission, or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing in required, of such board, commission, or agency, conspicuously on such notice, the advice that, if a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s.200.065(3). ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE IN ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK, 150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105,48 HOURS IN ADVANCE OF THE MEETING. MORE THAN ONE COMMISSIONER MAY PARTICIPATE OR HEAR DISCUSSIONS REGARDING A MATTER WHICH WILL COME BEFORE THE COMMISSION FOR ACTION. IV:ADJOURNMENT: Meeting adjourned at 8:08 p.m. AUTHENTICATION: These are the official minutes of the Ocoee Human Relations Diversity Board,as accepted by the Board at a meeting held on the date shown below. Any amendments to the minutes as originally prepared by the Secretary are indicated above. Presiding Officer Date Each board, commission, or agency of this state or of any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing in required, of such board, commission, or agency, conspicuously on such notice, the advice that, if a person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose, he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the notice provided in s. 200.065(3). ALSO, IN ACCORDANCE WITH FLORIDA STATUTE 286.26: PERSONS WITH DISABILITIES NEEDING ASSISTANCE TO PARTICIPATE W ANY OF THESE PROCEEDINGS SHOULD CONTACT THE OFFICE OF THE CITY CLERK,150 N.LAKESHORE DRIVE,OCOEE,FL 34761,(407)905-3105,48 HOURS IN ADVANCE OF THE MEETING. MORE THAN ONE COMMISSIONER MAY PARTICIPATE OR HEAR DISCUSSIONS REGARDING A MATTER WHICH WILL COME BEFORE THE COMMISSION FOR ACTION.