HomeMy WebLinkAboutItem #02 Approval to Award Landscape Enhancement of Old Winter Garden Road Medians between Maguire Road and South Blackwood Avenue ocoee
florida
AGENDA ITEM COVER SHEET
Meeting Date: April 17, 2018
Item #
Reviewed By:
Contact Name: Craig Shadrix Department Director:
Contact Number: 1081 City Manager:
Subject: Approval to Award Landscape Enhancement of Old Winter Garden Road Medians
between Maguire Road and S. Blackwood Avenue
Background Summary:
The Community Redevelopment Agency's (CRA's) budget designated funds to enhance the medians on Old
Winter Garden Road between Maguire Road and S. Blackwood Avenue. The existing medians are nearly void
of landscape materials and detract from the Redevelopment District's aesthetics. BrightView is currently under
contract to provide landscape maintenance and upon request may provide a proposal to improve the City's
landscaped medians. Following several meetings between BrightView and the City, the City's Urban Designer
prepared design documents directing the replacement of 12" of top soil, use of soil amendments, a detailed
planting plan, and specified the need to upgrade irrigation to properly meet the new landscape design.
Purchasing has reviewed, and this request meets the City's purchasing guidelines.
Issue:
The Ocoee CRA seeks to improve the overall quality of the landscaping within the City's Redevelopment
District, Fifty West. The existing medians are nearly void of landscape materials and detract from the
Redevelopment District's aesthetics.
Recommendations
Staff recommends the Honorable Mayor and City Commission award the Landscape Enhancement of Old
Winter Garden Road Medians between Maguire Road and S. Blackwood Avenue to the City's continuing
landscape contractor, BrightView, for an amount not to exceed $154,925.96 as described in the attached
proposal.
Attachments:
BrightView's Proposal, which is in compliance with the landscape design documents prepared by the City's
Urban Designer
Financial Impact:
The $154,925.96 is adequately funded in the CRA's 2017-2018 Capital Budget.
Type of Item: (please mark with an x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading }� Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
X Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. ,�,pJo,L�..,_ N/A
Reviewed by 0 N/A
r April 06,2018
BrightView Page 1 of 4
Landscape Services
Proposal for Extra Work at
City of Ocoee
Property Name City of Ocoee Contact Peter Kisicki
Property Address 150 N Lakeshore Dr To Ocoee City of
Ocoee, FL 34761 Billing Address Attn:Accounts Payable 150 N Lakeshore
Dr
Ocoee, FL 34761-2258
Project Name Old Winter Garden Rd-Installation
Project Description Enhancement of Old Winter Garden Rd between Maguire and Blackwood
Scope of Work
QTY UoM/Size Material/Description Unit Price Total
Plant Material Subtotal $36,928.60
2.00 EACH Medjool Date Palm 16'CT Installed $7,530.00 $15,060.00
12.00 EACH Sabal Palm B&B 14-16'CT Hurricane Cut Slick Installed $340.05$�3 $4,080.60
4.00 EACH Live Oak"Highrise"3"Cal, 14'HT Installed 4831.00 $3,324.00
2.00 EACH Crape Myrtle"Muskogee"8-10'HT Standard Installed $361.50 $723.00
6.00 EACH European Fan Palm 3'CT Installed $651.00 $3,906.00
143.00 EACH Holly,Burfordii Dwarf 3 gal Installed $12.70 $1,815.76
164.00 EACH Muhly Grass 3 gal Installed $12.70 $2,082.41
125.00 EACH Viburnum."Mrs Schillers"3 gal Installed ***which one*** $12.70 $1,587.20
40.00 EACH Fakahatchee Grass,Dwarf 3 gal Installed $12.70 $507.90
136.00 EACH Liriope-Silvery Sunproof-1 gal Installed $6.50 $883.73
170.00 EACH Wire Grass'- 3 gal Installed"If available" $17.40 $2,958.00
Sod,Mulch and Soil Subtotal $29,634.35
9,200.00 SQUARE FEET St.Augustine Floratam Sod-Turf Delivered&Installed $.88 $8,123.60
60.00 CUBIC YARD Designer Brown Mulch-Blown-In/Installed $46.50 $2,790.00
288.00 CUBIC YARD Bulk Landscape Mix- Soil Amendments Delivered& $65 $18,720.75
Installed
Misc.Materials,Demo,Freight Subtotal $4,984.26
14.00 EACH Palm Batten Kit-3(2x4x8),3 Battens-Installed $75.75 $1,060.50
4.00 EACH Pro 40 Staking Kit-1"-4"Trees $55.94 $223.76
1.00 LUMP SUM Freight/Hauling-Trees&Palms $1,700.00 $1,700.00
1.00 LUMP SUM Demo and Prep landscape beds $2,000.00 $2,000.00
Irrigation Subtotal $17,000.00
1.00 LUMP SUM Install and Retrofit Irrigation(Necessary Replacement of $17,000.00 $17,000.00
Heads,Lines,Bubblers,etc)-LS
Soil removal and installation Subtotal $53,978.75
690.00 CUBIC YARD Install soil in medians at 12" $43.00 $29,670.00
1.00 LUMP SUM Removal and disposal of soil in medians $21,508.75 $21,508.75
THIS IS NOT AN INVOICE
This proposal is valid for 60 days unless otherwise approved by BrightView Landscape Services,Inc.
4777 Old Wnter Garden Road,Orlando,FL 32811 ph.(407)292-9600 fax(407)291-4966
BrightView April 06,2018
BrigPage 2 of 4
Landscape Services
Proposal for Extra Work at
City of Ocoee
1.00 LUMP SUM Machine Fee $2,800.00 $2,800.00
MOT Subtotal $12,400.00
1.00 LUMP SUM Supply MOT for the entire landscape project $12,400.00 $12,400.00
For internal use only
SO# 6548195
JOB# 460402899
Service Line 130 Total Price $154,925.96
THIS IS NOT AN INVOICE
This proposal is valid for 60 days unless otherwise approved by BrightView Landscape Services,Inc.
4777 Old Wnter Garden Road,Orlando,FL 32811 ph.(407)292-9600 fax(407)291-4966
April 06,2018
Page 3 of 4
TERMS & CONDITIONS 14. Cancellation: Notice of Cancellation of work must be received hn writing
before the crew N dispatched to their location or CllentlOwner will be Mede for
1. The Contractor shall recognize and perform M accordance with written terms, a minimum travel charge of$150.00 and billed to Client/Owner.
written specifications and drawings only, contained or referred to herein. AI
materials Nal conform to bid specifications. •
The following sections shell apply where Contractor provides Customer with tree
2. Work Force: Contractor shall designate • qualified representative with ears services:
experience in landscape maintenance/construction upgrades or when
saleable in tree management The workforce shell be competent end quelled, U. Tree i Stump Removal:Trees removed wit be cut es dose to the ground as
and shall be legally authorized to work in the U.S.
possible based on oondWons to or next to the bottom d the tree trunk Additional
3. License and Permits:Contractor Nal Maintain a LandscapeCodractor s charges wit be levied for unseen hazards such as,but not limited to concrete
brick filed trunk,metal rods,etc.If requested mechanical grinding of visible tree
license,if required by Stele or local law;and vee comply with at other scene stump wit be dons to a defined width and depth below ground level at en
and permit requirements d the City.Stab ed Federal Governments,es well additional charge to the Client/Owner.Defined bacWNl and landscepe material
as al other requirements of law. may be spedged. Client/Owner shall be reepoatde for contacting Underground
Service Alert to locate underground uglily Ones prior to start of work Contractor le
4. Taxes:Contractor agrees to pay all applicable taxes,induding sales tax where not responsible damage done to underground aides such as but not limited to,
applcahle on material supplied. cables,wires,pipes,and Irrigation parts.Contractor wit repair damaged irrigation
Mow st the Client/Owrar'a expense.
R Insurance: Contractor agrees to provide General Usbilty Insurance,
Automotive Uability insurance, Worker's Compensation Insurance, and any Is. Waiver of liability:Requited for cram thinning in excessof levelly-live percent
other Insurance regdred by law or Client/Owner,as wedged In wiling prior to (25%)or work not in accordance with ISA(international Society of Arboriculture!)
commencement of work If not spedler Contractor wit furnish Insurance with danderds wit require a signed waiver of liability.
$1,000,000 limit of tabby.
Acceptance of this Contract
a. WWlty: Contactor shag indemnify the Client/0mm, and IN mink and Contractor is authorized to perform the work stated on the face d this Contract
employees from and against any Mid party Nobles that arae out of Payment will be 100%due at lime of being. If payment has not been received by
Contractor's work to the extent such tablas are squadded to have been BrightView within Men(15)days alba ding.BrightView shag be entitled to el costs
caused by Cairactor's negggence or with misconduct. Contractor shag not of cdectoe, including reasonable attorneys'fees and It dal be relieved of any
be fide ler any damage Mat occurs from Ads of God are alined as those obligation to continue performance under this or any other Contract with Client/Owner.
caned by windstorm. hit,its,good,estquNa,hurricane and*aettg,etc. Interest at a per annum rate of 1.5%per month(18%per year),or the highest rate
Under these circumstances, Contractor shit have the right to renegotiate the permitted by law,may be charged on unpaid balance 30 days atter tang.
terms and prices of this*groomed whin sixty(u0)das.teat My not
onpr trespass, NOTICE:FAILURE TO MAKE PAYMENT WHEN OLE FOR CONPLETEO WORK ON
alms andlor amps* ►eeurMing from wank requested that is trot property
owned by Clie drainer or not under ClentlOmw management end control CONSTRUCTION JOBS,MAY RESULT IN A MECHANIC'S UEN ON THE TITLE TO
shall be the sole responsibility of the ClientOmier. YOUR PROPERTY
7. Bubeentraetors: Contractor reserves the right to Nre qualllled Customer
subcontractors to perform specialized functions or work requiring spedalfzed
equipment. See Attached Signature Page
Additional Seenloes: My additional work not shown in the above TOM
sp antedate involving extra cote wit be executed orgy upon signed written
orders,and will become an extra ego over and above the estimate.
shalt D_._._._
ew llprtirewgn. �'
S. Assess to Jadeite:Ctent/Or
provide M Wages to perform the
work CNentamer abet access to all
orjotelte where Contractor elated BrightView Landscape Services, Inc. "BrightView"
is to perform work as required by thethereto,during normal business hours and other reasonable periods of time.
Contractor WI perform work asmedia*medical atter the owner makes Account Manager,Senior
the site amiable for performance of the work aqdve.. Tr.
,s. Incising:Clent/Ow ner shall make payment to Contractor within fifteen(15)
days upon receipt of Invoice. In the event the schedule for Ma completion of Luis Cortes April 06,2018
the work shall require more than thirty (30)days, a progress bit will be Pointed Nom Date
presented by month end and shall be paid within Idea(15)days upon receipt
of invoice.
,,. T�utca Work Job#: 460402899 Prepad Pike: 154,925.96
wwork
Cl
will be required to pay for all mandate purchased and work completed to the SO# 6548195
date d termination and reasonable charges incurred in demobs zl g.
12. Assignment: The Owner/Client and the Contractor respectively, bind
themselves,their partners,successors,assignees and legal reprobative to
the other party with rasped to all covenants of this Agreement Neither the
Owner/Client nor the Contractor shell assign or transfer any interest in this
Agreement without the when consent of the other provided, however, that
consent shall not be required to assign this Agreement to any company which
controls,Is controlled by,or is under common control with Contractor or in
conecilon with assignment to an elfilds or pu scant toe merger,sale d all or
•ubstenlaly all of M saute or equity securities, oonsdldsgon, Range ci
control or corporate rorgenlzation.
13. Disclaimer.This proposal was estimated and priced based upon a site visit
and visual kapedlon from ground level using canary mans,at or about the
gine this proposal wee prepared. The price quoted la this proposal for the
work desatb•d,Is the result of that ground level Mai kapedn and therefore
our company will not be Nobe for any eddgonal oats or damages for
adMasl work not dwxibed herein, or Mble for any inddenihodde is
resulting from condbra, Mat were not ascettainede by said ground level
visual inspeclon by ordinary means et the time said kap•d a was performed.
Contractor cannot be held respormible for unmown or otherwise hidden
defects. My corrective work proposed herein cannot guarantee exact muds.
Professional engineering, architectural, and/or landscape design services
("Design Services') are not included in this Agreenwrt and shell not be
provided by the Contrador. My design dsbd in the Contract Douxnnnis are
Me sde raapona blity of the Conner. If the CgeiiOwew mut engage a
licensed engineer, architect and/or landscape design professional, any cods
concerning these Design Services are to be paid by the Client/Owner drolly
to the designer Waived.
Exclusions And Qualifications
Personnel/Working Hours
• This Proposal is based upon personnel working normal daytime hours,8 hour work day,40 hour work week.Proposal excludes working in an ineffective manner(rain,
unsafe working conditions,etc.)
• BrightView is an open shop contractor,non-signatory to any labor agreements.
• This Proposal is based on non-prevailing wage and non-union labor rates.
• This proposal is based on performing the work in one continuous operation and includes one mobilization of equipment,tools and resources to and from site.
Utilities,Traffic Control,and Permitting
• BrightView excludes any permits or applicable fees in this proposal.Permits and fees,if required,are to be supplied and paid for by others including street closure
and traffic control plans.
• Permanent or temporary Water meter fees,permits,installation and cost for water not included in proposal.
• BrightView Landscape Maintenance,Inc.is not responsible for underground or overhead utilities or their re-routing.
• BrightView is not responsible for unmarked private utilities.
• A minimum of(48)hour notice prior to mobilization must be provided for proper underground utility marking,etc.in public areas.
• The owner shall be responsible for identifying and marking all underground utilities within in the work site.
• BrightView shall accept no responsibility for damage to any unmarked underground utilities.
Scope of Work/Project Specifications
• No import or export soils are provided for in this proposal except as noted in the scope of work.All planting spoils to be used on-site.
• Equipment access roads and level crane pads are to be provided at the time of installation and approved by BrightView prior to mobilization.
• Any and all concrete or asphalt cutting,demolition,removal and replacement to be performed by others.
• Hardscape,electrical,surveying,metal work or waterproofing or any other scope not specified in this proposal are excluded.
• No demolition work is provided for in this proposal except as noted in the scope of work.
• BrightView will receive the site clean and free of weeds and construction debris and in finish graded condition(plus or minus 1/10th foot)
• Site is to be readily accessible by smooth bucket skip loader,forklift,and workmen with hand tools,semi-truck and trailer.
• Cutting,patching or penetration of planter walls is excluded.Coring of structures has not been included.All necessary penetrations into existing planters,sealing of
these penetrations,etc.to be by others.
• Waterproofing,protection boards,and topping slabs shall be completed,in place and tested by others prior to mobilization.
• Specified plant materials are subject to availability at the time of construction.
Irrigation
• BrightView shall be given sufficient notice to place irrigation sleeves prior to paving,curbing or wall footings being poured.
• No hardscape(asphalt,concrete,etc.)cutting for purposes of installing irrigation piping,wires,etc.is provided in this proposal.
• Irrigation to be taken from provided point of connection.Water meter installation excluded.
• Irrigation to be installed per plan.Any necessary irrigation modifications to be billed at time and materials.
• Power(110v)P.O.C.for irrigation controller will be provided by the others.
• BrightView will warranty the irrigation system,with regards to material and workmanship for(90)days post-installation.
Warranty
• BrightView shall Warranty all shrubs,ground cover and vines for a period of(90)days.Specimen trees for a period of one(1)year.Warranty will extend for as long
as BrightView is retained as the maintenance provider.
• Warranty does not extend beyond the natural life cycle of the plant material.(E.G.annual color,perennials,biennials,etc.)
SIGNATURE PAGE
(BrightView Landscape Services,Inc.)
•
CITY OF OCOEE
By:
Rusty Johnson, Mayor
ATTEST:
Melanie Sibbitt, City Clerk
(SEAL)
APPROVED BY THE CITY OF OCOEE
COMMISSION IN A MEETING HELD ON
, 2018
UNDER AGENDA ITEM NO.
FOR USE AND RELIANCE ONLY BY
THE CITY OF OCOEE, FLORIDA;
APPROVED AS TO FORM AND
LEGALITY this day of
, 20 .
SHUFFIELD, LOWMAN& WILSON, P.A.
By:
City Attorney