HomeMy WebLinkAboutItem #13 Approval to Dispose of Surplus Property Consisting of Electronic Devices Replaced by Newer Equipment t
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AGENDA ITEM COVER SHEET
Meeting Date: April 17, 2018
Item #
Reviewed By:
Contact Name: Al Butler, Director Department Director: , 40�
Contact Number: 407-554-7063 City Manager: / ,� -
Subject: Authorize the Support Services Department to dispose of surplus property consisting
of electronic devices replaced by newer equipment.
Background Summary:
The Support Services Department operates a routine computing equipment replacement program in
order to balance the useful life of technology-based products with the cost of purchase and maintenance.
Desktop computers and laptops/tablets represent the majority of the equipment addressed by this
program, with the addition of monitors, printers, scanners, and other peripheral devices accounting for
the balance of the normal surplus equipment stockpile generated. However, the expansion of the
Lakeshore Center has produced a significant amount of electronic equipment related to the existing
audio/video system in that building, which will receive significant upgrades designed to simplify
operation. There will also be later replacements of the lighting control system, lighting fixtures, HVAC
chiller, and other elements of the building that are being replaced as part of the expansion project.
Issue:
Should the City Commission authorize staff to dispose of surplus electronic equipment and fixtures in a
manner that best meets the needs of the city?
Recommendation:
Staff recommends that the City Commission authorize staff to dispose of surplus electronic devices,
equipment, and fixtures generated by the computer hardware replacement program and the Lakeshore
Center expansion project. Staff additionally recommends that this authority extend to the end of the
fiscal year for computing hardware and to the end of the project for the Lakeshore Center in order to
reflect the continuing nature of these activities. In addition to the city's normal surplus property
mechanisms, staff should be authorized to seek suitable markets for specialized equipment. An initial list
of surplus equipment is attached. The City Manager should be authorized to identify and approve
additional equipment as surplus available for disposal through the city's general and specialized marking
mechanisms.
Attachments:
List of initial equipment included for disposal
Financial Impact:
The sale of surplus property will generate revenue for the city. Targeting specific resale markets will
increase that revenue.
Type of Item: (please mark with an "x')
Public Hearing For Clerk's Dept Use:
Ordinance First Reading x Consent Agenda
Ordinance Second Reading Public Hearing
Resolution Regular Agenda
x Commission Approval
Discussion&Direction
Original Document/Contract Attached for Execution by City Clerk
Original Document/Contract Held by Department for Execution
Reviewed by City Attorney N/A
Reviewed by Finance Dept. ..cep (1,01r4..v�l5— N/A
Reviewed by ( ) N/A
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