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HomeMy WebLinkAboutItem #03 Approval of the Oak Trail Reserve Plat and Associated Traffic Enforcement Agreement ocoee Florida AGENDA ITEM COVER SHEET Meeting Date: May 1, 2018 Item # 3 Reviewed By: Contact Name: Milen D. Womack, E.I. Department Director: Contact Number: (407) 554-7081, ext. 1506 City Manager: Subject: Approval of Oak Trail Reserve Subdivision Plat and Associated Traffic Enforcement Agreement.District 4 (Commissioner Oliver) BACKGROUND SUMMARY: The subject properties are located in the northeast quadrant of the intersection of Clarke Road and Clarcona- Ocoee Road. The lots are identified as parcel numbers 04-22-28-0000-00-013, 33-21-28-0000-00-022, 33-21- 28-0000-00-021. The total area of the parcels amounts to approximately 38.62 acres. This plat is required in order to create the 140 lots for the residential subdivision, associated street right-of-way and tracts for open space, recreation, conservation, lift station, and retention facilities. The plat also includes easements for emergency vehicle access, reclaim water lines, drainage, the stormwater retention pond, and easements for other public utilities. The Oak Trail Reserve Subdivision is platting prior to receiving a Certificate of Completion; therefore, the developer is required to provide a Surety covering the proposed improvements as approved in the Oak Trail Reserve Preliminary/Final Subdivision Plan. The Surety, in the form of a check, has been provided by D.R. Horton via JP Morgan Chase. The check will first be deposited into the City of Ocoee bank account; the amount is then recorded in the Oak Trail Reserve accounts receivable account. This will ensure that funds will be available should the developer fail to complete the subdivision. The Surety will be returned to the developer upon issuance of the Certificate of Completion for the subdivision. The Oak Trail Reserve subdivision is a gated community; therefore the Oak Trail Reserve Homeowner's Association has executed the Traffic Enforcement Agreement to allow for police jurisdiction within the subdivision. As a gated community, the proposed upgraded street lights are to be owned and maintained completely by the developer and Home Owners Association. ISSUE: Should the City approve and sign the Oak Trail Reserve Subdivision Plat and associated Traffic Enforcement Agreement? RECOMMENDATIONS: The Development Services Department recommends the approval of the Oak Trail Reserve Plat and Traffic Enforcement Agreement by the City Commission and to authorize the Mayor and City Clerk to sign the Plat and Traffic Enforcement Agreement. ATTACHMENTS: Oak Trail Reserve Plat; Traffic Enforcement Agreement. FINANCIAL IMPACT: There is no financial impact for approval of the plat. TYPE OF ITEM: (please mark with an "x") Public Hearing For Clerk's Dept Use: Ordinance First Reading ' Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda X Commission Approval Discussion&Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. N/A Reviewed by 0 N/A 2 11 i '� 1 Is 1. iii 11 i k' / 1'] -.111! ii gk 1i ifilik ,V PIN' 11 ill iiiim � E ai 1 slii 1 i I. g 1 ., 1;441 !itR ei9 IV 11 iii. I .I s 1111 ;if, _ F i !J4Ji1I s�r : II _• ill I i ill! Ire .) $ : ilia :Z 41 if I ii I I l ;;1 Bili i :i i 1 1 _! e I gie{Ii.i1 I i§ t_ Cay !Ii S ° i€R3$'§21-aiSyteA . :s-Q l _� 1-'. B�lig `.1C.'O acro°30.5`= n4 `83 Z� '23 252'-C.tnill:;Fiifib:;4101i;i111§1,1 ogi S anW1Sa °sIEVY1i 8 w"a *.B o§QtE6 i t 9 2 I • c( {tea e��� n>1 1-5``$w 'I—- 1p2 iao4 n 2 IP jit �0�8 'v,°5, s�0. .2. --4 m" 4j j r g'i" C 3 lit F. 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IMO_ 6 K I ISIS TILL WO-auaula.uNOriuvu Iva woo-sta.\Nom ivwAw+aW\am\\ 1 TRAFFIC ENFORCEMENT AGREEMENT Oak Trail Reserve THIS TRAFFIC ENFORCEMENT AGREEMENT ("Agreement") is made and entered into as the _ day of , 2018, (the "Effective Date") by and between OAK TRAIL RESERVE HOMEOWNER'S ASSOCIATION, INC., whose mailing address is do D.R. Horton, Inc., 6200 Lee Vista Blvd., Ste. 400, Orlando, FL 32822-5149 (hereinafter referred to as the "Association") and the CITY OF OCOEE, a Florida municipal corporation, whose mailing address is 150 North Lakeshore Drive, Ocoee, Florida 34761 (hereinafter referred to as the"City"). WITNESSETH: WHEREAS, the Association is a not-for-profit corporation existing pursuant to and in accordance with Chapter 617, Florida Statutes, Corporations Not For Profit; and WHEREAS, the Association is a homeowners association organized pursuant to Part I,Chapter 720, Florida Statutes, Homeowners' Association, General Provisions; and WHEREAS, the Association owns and/or controls those private roads within the Oak Trail Reserve subdivision which is located within the corporate limits of the City of Ocoee, Orange County, Florida, (hereinafter referred to as the"Private Roads");and WHEREAS, Chapter 316, Florida Statutes, State Uniform Traffic Control, § 316.006(2)(b), regarding jurisdiction authorizes the City, subject to certain provisions, to enter into an agreement with the Association whereby the Association grants unto the City traffic control jurisdiction over the Private Roads within the subdivision controlled by the Association; and WHEREAS, Chapter 316, Florida Statutes, State Uniform Traffic Control, § 316.640(3), regarding enforcement authorizes the City to require that the City police department enforce the traffic laws of the State of Florida on any private roads pursuant to a written agreement under§ 316.006(2)(b), Florida Statutes; and WHEREAS, the Association and the City desire to have the Association grant unto the City traffic control jurisdiction over the Private Roads as authorized by § 316.006(2)(b), Florida Statutes, so that the City may enforce the traffic laws of the State of Florida on the Private Roads;and WHEREAS, this Agreement has been duly approved and authorized by the Association in accordance with its Articles of Incorporation, Bylaws, and other applicable governing documents. 1 NOW, THEREFORE, in consideration of the premises and other good and valuable considerations exchanged between the parties hereto, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: Section 1. Recitals. The above recitals are true and correct and incorporate herein by this reference. Section 2. Traffic Control Jurisdiction. The Parties agree that the City shall have traffic control jurisdiction over the Private Roads and that officers of the City police department are authorized to enter upon the Private Roads for the purpose of enforcing uniform traffic control laws on the Private Roads. The exercise of jurisdiction provided for herein shall be in addition to jurisdictional authority presently exercised by the City under law, and nothing in this Agreement shall be construed to limit or remove any such jurisdictional authority. Such existing jurisdiction includes, but is not limited to, the regulation of access to the Private Roads by security devices or personnel. Section 3. Traffic Enforcement. The City hereby agrees that the police department will enforce Chapter 316,Florida Statutes,State Uniform Traffic Control, and the Code of the City of Ocoee, Chapter 168, Vehicles and Traffic, on the Private Roads; provided, however, that the foregoing shall not be construed to require any minimum level of staffing or create any priority for traffic enforcement on the Private Roads vis-à- vis public roadways or other private roads. All decisions regarding the level of traffic enforcement on the Private Roads and staffing related thereto shall be within the sole discretion of the City police department. Section 4. Traffic Control Signs and Markings. All traffic control signs and markings within the subdivision shall be in compliance with the Manual on Uniform Traffic Control Devices (MUTCD), and shall be installed and maintained by the Association. The City shall have the right at any time to require installation,maintenance and modification of traffic control signs and other traffic control apparatus as the City may deem to be necessary for the enforcement of traffic laws on the Private Roads. Section 5. Traffic Enforcement Fee. In consideration for the City exercising traffic control jurisdiction over the Private Roads,the Association hereby agrees to pay to the City an annual Traffic Enforcement Fee ("Annual Fee"). The initial Annual Fee under this Agreement will be set at $0.00. The parties hereby agree that the Annual Fee is made as reimbursement for (i) the actual costs of traffic control and enforcement, and (ii) the additional liability insurance costs incurred by the City as a result of this Agreement. • Section 6. Indemnification. The Association hereby agrees to indemnify and hold the City harmless from and against all losses, costs, expenses, claims, damages, • judgments, liabilities and causes of action whatsoever (collectively, "Claims") including reasonable attorneys' fees and paralegal fees, both at trial and at appellate levels, arising out of or alleged to have arisen out of the City entering into this Agreement. Nothing herein shall be construed to include within the foregoing indemnity and liability on the 2 part of the Association for Claims arising out of acts of negligence by the City. The City shall use its best efforts to promptly notify the Association in writing of any Claims based on this Agreement and shall provide the Association with information regarding the Claims based on this Agreement as the Association may reasonably request, but the failure to give such notice or provide such information shall not diminish the obligations of the Association under this Section. No Claims whatsoever shall be made or asserted against the City by the Association for or on account of anything done or as a result of anything done or not done in connection with this Agreement. Nothing set forth in this Agreement shall be deemed or construed as a waiver of sovereign immunity by the City and the City shall have and maintain at all times and for all purposes any and all rights, immunities and protections available under controlling legal precedent and as provided under Section 768.28, Florida Statutes, and other applicable law. This indemnification and hold harmless shall survive any termination of this Agreement. Section 7. Term; Termination. The term of this Agreement shall be two (2) years from the Effective Date (the"Term"); provided, however, that this Agreement may be terminated by either party upon sixty (60) days written notice to the address first appearing in this agreement. This Agreement will automatically renew for an additional two-year term at the end of each two-year term unless the Agreement has been terminated in accordance with this Section. Section 8. Applicable Law. This Agreement and the provisions contained herein shall be liberally construed and interpreted according to the laws of the State of Florida. Section 9. Agreement; Amendment. This Agreement constitutes the entire agreement between the parties, and supersedes all previous discussions, understanding and agreements, with respect to the subject matter hereof. The parties shall make amendments to and waivers of the provisions of this Agreement only in writing and by formal amendment. Section 10. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original but all of which together shall constitute one and the same instrument. Section 11. Captions. Captions of the Sections and Subsections of this Agreement are for convenience and reference only, and the words contained therein shall in no way be held to explain, modify, amplify or aid in the interpretation, construction or meaning of the provisions of this Agreement. Section 12. Severability. If any sentence, phrase, paragraph, provision or portion of this Agreement is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portion hereof. 3 Section 13. Effective Date. The Effective Date of this Agreement shall be the date first appearing in this Agreement and shall coincide with the date the Agreement is executed by the City. IN WITNESS WHEREOF, the Association and the City have caused this instrument to be executed by their duly authorized officers as of the day and year first above written. OAK TRAIL RESERVE HOMEOWNER'S ASSOCIATION,INC. a Florida not-for-profit corporation Sign-• sealed and delivered Inth: . - -n•- • . / - I ` /L1. Ey: � ALA/ . /' ti Id a Print Name UMME N.a e: a Wan) AA 0 Title: 'metP L, ✓i (CO P RATE SEAL) Print Ar I ted on: '.y�l.I i STATE OF FLORIDA COUNTY OF ORANGE I HEREBY CERTIFY that on this day, before me, an officer duly authorized in the a.te and County aforesaid to take acknowledgements, personally appeared and who ( ti)is personally known to me or(_)produced 4 Identification and that he/she acknowledged executing the same in the presence of two subscribing witnesses, on behalf of said corporation, freely and voluntarily, for the uses and proposes therein expressed. WITNES y h d and official seal in the County and State last aforesaid the G�` day of ASA. , lof 5 . 2??.0 /i ir / Signature of Not. iiiii NICHOLAS C.CHRISTAKOS MY COMMISSION r�c,sssos G�,l�y ez„* 4./..,, :47:- »= 4,tort :5;. EXPIRES:January ,, �',�?;�nded M„po�,Pubic uaderwila�s Name of Notary(Typed,Printed,or Stamped) Commission Number(if not legible on seal): My Commission expires(if not legible on seal): CITY: 4 Signed, sealed and delivered in the CITY OF OCOEE,FLORIDA Presence of: By: Print Name Rusty Johnson,Mayor Attest: Print Name Melanie Sibbitt, City Clerk (SEAL) FOR USE AND RELIANCE ONLY APPROVED BY THE OCOEE CITY BY THE CITY OF OCOEE,FLORIDA. COMMISSION AT A MEETING HELD Approved as to form and legality ON ,2018,UNDER this day of , 2018. AGENDA ITEM NO. Shuffield Lowman &Wilson P.A. By: City Attorney STATE OF FLORIDA COUNTY OF ORANGE I HEREBY CERTIFY that on this day,before me, an officer duly authorized in the State and County aforesaid to take acknowledgements,personally appeared RUSTY JOHNSON and MELANIE SIBBITT,personally known to me to be the Mayor and City Clerk,respectively, of the CITY OF OCOEE,FLORIDA and that they severally acknowledged executing the same in the presence of two subscribing witnesses, freely and voluntarily under authority duly vested in them by said municipality. WITNESS my hand and official seal in the County and State last aforesaid this day of , 2018. Signature of Notary Name of Notary(Typed,Printed or Stamped) Commission Number(if not legible on seal): My Commission expires(if not legible on seal): 5