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HomeMy WebLinkAboutItem #06 Approval to Expand the Body Worn Camera Program a Ocoee tior,ao AGENDA ITEM COVER SHEET Meeting Date: May 1, 2018 Item # 1p Reviewed By: Contact Name: Deputy Chief S. Plasencia Department Director: ti Chien , rl j. :r• • Contact Number: X3023City Manager: Rob Fran ��/ Subject: Approval to Expand the Body Worn Camera Program Background Summary: The City of Ocoee Police Department implemented a trial program with 10 Body Worn Cameras (BWCs) during the Fiscal Year 2016/2017. In an effort to expand the program, the Police Department would like to purchase 40 additional cameras with unlimited storage to outfit the remaining patrol officers. Each BWC comes with unlimited storage and an electronic control device (ECDs). The initial cost in this budget year, would be $78,541 with subsequent yearly cost for four years being $53,424 each year. In this current fiscal year, the Police Department received budget approval to purchase 29 ECDs at a total cost of $33,000. As the contract for a BWC includes ECDs with each BWC, these funds could be a portion of the expansion cost with the remaining funding coming from the Police Department's current budget. Issue: Should the Honorable Mayor and Board of City Commissioners approve the purchase of 40 BWCs at a first year cost not to exceed $78,541 with subsequent yearly cost for four years of $53,424, for use by the City of Ocoee Police Department? Recommendations: It is staffs recommendation that the Honorable Mayor and Board of City Commissioners approve the purchase of 40 BWCs portable, to include the ECDs, for use by the City of Ocoee Police Department at a cost not to exceed an initial cost of$78,541 with an annual cost of $53,424. Attachments: Quote for 40 additional body worn cameras Financial Impact: There is no financial impact for the City. $33,000 was approved in the 2017/2018 budget for ECDs and the balance of $45,541 would come from savings realized in the Police Department's current budget. Type of Item: (please mark with an"x") Public Hearing For Cleric's Dept Use: Ordinance First Reading X Consent Agenda Ordinance Second Reading Public Hearing Resolution Regular Agenda x Commission Approval Discussion& Direction Original Document/Contract Attached for Execution by City Clerk Original Document/Contract Held by Department for Execution Reviewed by City Attorney N/A Reviewed by Finance Dept. _P.l_ N/A Reviewed by 0 � N/A \ A ><0 N QUOTE: Q-155033-43189.674DD Issue Date:03/29/2018 _ 4 Quote Expiration:06/01/2018 Axon Enterprise,Inc. Account Number:336327 Protect Life. 17800 N 85th St. Start Date: 06/15/2018 Scottsdale,Arizona,85255 Payment Terms:Net 30 United States Delivery Method: Fedex-Ground Phone: (800)978-2737 Contract Number:00014598 Sales Representative: Primary Contact: David DeRosa Dawn Carlton Phone: (407)554-7216 Email:dderosa@axon.com dcarlton@ocoee.org Fax: BILL TO: SHIP TO: Ocoee Police Dept. -FL Dawn Carlton ATTN:ACCOUNTS PAYABLE Ocoee Police Dept. -FL 150 N LAKESHORE DR 646 OCOEE COMMERCE PKWY OCOEE, FL 34761 OCOEE, FL 34761 US US Year 1 Item Description Quantity List Unit Net Unit Price Total(USD) Price Axon Plans&Packages 80075 OSP BWC&CEW BUNDLE:YEAR 1 PAYMENT 35 594.00 594.00 20,790.00 80052 CAD/RMS SERVICE ADD-ON:YEAR 1 PAYMENT 35 90.00 90.00 3,150.00 85110 EVIDENCE.COM INCLUDED STORAGE 1,400 0.00 0.00 0.00 80022 PRO EVIDENCE.COM LICENSE:YEAR 1 PAYMENT 1 234.00 234.00 234.00 85110 EVIDENCE.COM INCLUDED STORAGE 30 0.00 0.00 0.00 . 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL 1 168.00 168.00 168.00 PAYMENT 80082 UNLIMITED BWC BUNDLE: YEAR 1 PAYMENT 5 474.00 474.00 2,370.00 85110 EVIDENCE.COM INCLUDED STORAGE 200 0.00 0.00 0.00 85115 OFFICER SAFETY PLAN CEW TRUE UP PAYMENT 35 120.00 120.00 4,200.00 Hardware 74001 AXON CAMERA ASSEMBLY, ONLINE,AXON BODY 35 499.00 499.00 17,465.00 2, BLK 74020 MAGNET MOUNT, FLEXIBLE,AXON RAPIDLOCK 35 0.00 0.00 0.00 MAGNET MOUNT, THICK OUTERWEAR,AXON 74021 35 0.00 0.00 0.00 RAPIDLOCK 11553 SYNC CABLE, USB ATO 2.5MM 35 0.00 0.00 0.00 70033 WALL MOUNT BRACKET,ASSY, EVIDENCE.COM 6 42.00 42.00 252.00 DOCK 74008 AXON DOCK, 6 BAY+ CORE,AXON BODY 2 6 1,495.00 1,495.00 8,970.00 74001 AXON CAMERA ASSEMBLY, ONLINE,AXON BODY 5 499.00 499.00 2,495.00 2, BLK 0-155033-43189.674DD 1 Year 1 (Continued) Item Description Quantity List Unit Net Unit Price Total (USD) Price Hardware(Continued) 74020 MAGNET MOUNT, FLEXIBLE,AXON RAPIDLOCK 5 0.00 0.00 0.00 MAGNET MOUNT, THICK OUTERWEAR,AXON 74021 5 0.00 0.00 0.00 RAPIDLOCK 11553 SYNC CABLE, USB A TO 2.5MM 5 0.00 0.00 0.00 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM 70033 1 42.00 42.00 42.00 DOCK 74008 AXON DOCK, 6 BAY+CORE,AXON BODY 2 1 1,495.00 1,495.00 1,495.00 22003 HANDLE, YELLOW,CLASS III,X2 35 0.00 0.00 0.00 22014 WARRANTY,4 YEAR,X2 35 0.00 0.00 0.00 70116 PPM, SIGNAL 35 0.00 0.00 0.00 HOLSTER, BLACKHAWK, RIGHT,X2, 44HTO1BK-R- 22501 32 0.00 0.00 0.00 B 22504 HOLSTER, BLACKHAWK,LEFT,X2,44HTO1BK-L-B 3 0.00 0.00 0.00 22151 CARTRIDGE, PERFORMANCE, SMART, 25' 80 36.00 36.00 2,880.00 CARTRIDGE, PERFORMANCE, SMART, INERT 22155 20 49.00 49.00 980.00 SIM, 25' 25 CARTRIDGE, PERFORMANCE, SMART, TRAINING, 22157 70 35.00 35.00 2,450.00 Other 85169 TWO-DAY PRODUCT SPECIFIC INSTRUCTOR 1 8,100.00 8,100.00 8,100.00 COURSE Services 85144 AXON STARTER 1 2,500.00 2,500.00 2,500.00 Subtotal 78,541.00 Estimated Shipping 0.00 Estimated Tax 0.00 Total 78,541.00 Year 2 Item Description Quantity List Unit Net Unit Price Total(USD) Price Axon Plans&Packages 80053 CAD/RMS SERVICE ADD-ON:YEAR 2 PAYMENT 35 180.00 180.00 6,300.00 80076 OSP BWC&CEW BUNDLE:YEAR 2 PAYMENT 35 1,188.00 1,188.00 41,580.00 85110 EVIDENCE.COM INCLUDED STORAGE 1,400 0.00 0.00 0.00 80023 PRO EVIDENCE.COM LICENSE:YEAR 2 PAYMENT 1 468.00 468.00 468.00 85110 EVIDENCE.COM INCLUDED STORAGE 30 0.00 0.00 0.00 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL 1 336.00 336.00 336.00 PAYMENT Q-155033-43189.674 D D 2 Year 2 (Continued) Item Description Quantity List Unit Net Unit Price Total (USD) Price Axon Plans&Packages(Continued) 80083 UNLIMITED BWC BUNDLE:YEAR 2 PAYMENT 5 948.00 948.00 4,740.00 85110 EVIDENCE.COM INCLUDED STORAGE 200 0.00 0.00 0.00 Subtotal 53,424.00 Estimated Tax 0.00 Total 53,424.00 Year 3 Item Description Quantity List Unit Net Unit Price Total (USD) Price Axon Plans&Packages 80054 CAD/RMS SERVICE ADD-ON:YEAR 3 PAYMENT 35 180.00 180.00 6,300.00 80077 OSP BWC&CEW BUNDLE:YEAR 3 PAYMENT 35 1,188.00 1,188.00 41,580.00 85110 EVIDENCE.COM INCLUDED STORAGE 1,400 0.00 0.00 0.00 80024 PRO EVIDENCE.COM LICENSE: YEAR 3 PAYMENT 1 468.00 468.00 468.00 85110 EVIDENCE.COM INCLUDED STORAGE 30 0.00 0.00 0.00 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL 1 336.00 336.00 336.00 PAYMENT 80084 UNLIMITED BWC BUNDLE:YEAR 3 PAYMENT 5 948.00 948.00 4,740.00 85110 EVIDENCE.COM INCLUDED STORAGE 200 0.00 0.00 0.00 Subtotal 53,424.00 Estimated Tax 0.00 Total 53,424.00 Year 4 Item Description Quantity List Unit Net Unit Price Total (USD) Price Axon Plans&Packages 10 80055 CAD/RMS SERVICE ADD-ON:YEAR 4 PAYMENT 35 180.00 180.00 6,300.00 80078 OSP BWC&CEW BUNDLE:YEAR 4 PAYMENT 35 1,188.00 1,188.00 41,580.00 85110 EVIDENCE.COM INCLUDED STORAGE 1,400 0.00 0.00 0.00 80025 PRO EVIDENCE.COM LICENSE: YEAR 4 PAYMENT 1 468.00 468.00 468.00 85110 EVIDENCE.COM INCLUDED STORAGE 30 0.00 0.00 0.00 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL 1 336.00 336.00 336.00 PAYMENT 80085 UNLIMITED BWC BUNDLE:YEAR 4 PAYMENT 5 948.00 948.00 4,740.00 85110 EVIDENCE.COM INCLUDED STORAGE 200 0.00 0.00 0.00 Subtotal 53,424.00 Estimated Tax 0.00 Total 53,424.00 Q-15503 3-43189.674 D D 3 Year 5 Item Description Quantity List Unit Net Unit Price Total (USD) Price Axon Plans&Packages 80026 PRO EVIDENCE.COM LICENSE: YEAR 5 PAYMENT 1 468.00 468.00 468.00 85110 EVIDENCE.COM INCLUDED STORAGE 30 0.00 0.00 0.00 80056 CAD/RMS SERVICE ADD-ON:YEAR 5 PAYMENT 35 180.00 180.00 6,300.00 80079 OSP BWC&CEW BUNDLE:YEAR 5 PAYMENT 35 1,188.00 1,188.00 41,580.00 85110 EVIDENCE.COM INCLUDED STORAGE 1,400 0.00 0.00 0.00 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL 1 336.00 336.00 336.00 PAYMENT 80086 UNLIMITED BWC BUNDLE:YEAR 5 PAYMENT 5 948.00 948.00 4,740.00 85110 EVIDENCE.COM INCLUDED STORAGE 200 0.00 0.00 0.00 Subtotal 53,424.00 Estimated Tax 0.00 Total 53,424.00 Grand Total 292,237.00 Q-155033-43189.674DD 4 AXO Summary of Payments Payment Amount (USD) Year 1 78,541.00 Year 2 53,424.00 Year 3 53,424.00 Year 4 53,424.00 Year 5 53,424.00 Grand Total 292,237.00 Q-155033-43189.674 D D 5 Notes This quote is co-termed with quote Q-120499 executed contract#00014598.Year one has been pro-rated 5 months to align with agency annual billing dates.This has been done according to an anticipated ship date of 6/15.The end date of these subscriptions is subject to change if the ship/start date changes. Hardware contained in this quote will be covered under the Taser Assurance Plan and will be eligible for 2 replacements at the same time as the equipment originally deployed on this existing contract as determined by quote Q-120499.This will take place at the end of the contract on date 12/31/2022. Weapons selection,color,battery and quantity inclusive of quantity of left and right holsters will need to be confirmed by Ocoee PD prior to signature of this quote. Instructor course for X2 CEW in house for 10 instructors at$0 cost.This price will be valid if customer signs before 6/1/18. Note-these subscriptions have been prorated for the duration of the contract and expire with the existing contract. Officer Safety Plan Includes: -Evidence.com Pro License -Upgrades to your purchased AXON cameras and Docks at years 2.5 and 5 under TAP -Extended warranties on AXON cameras and Docks for the duration of the Plan -Unlimited Storage for your AXON devices and data from the Evidence Mobile App -One TASER CEW of your choice with a 4 year extended warranty(5 years total of warranty coverage) -One CEW holster and battery pack of your choice -40 GB of included storage for other digital media -Additional terms apply. Please refer to the Evidence.com Master Service Agreement for a full list of terms and conditions for the Officer Safety Plan. Axon's Sales Terms and Conditions By signing this document,you certify that you have read and agree to the provisions set forth in this document and Axon's Master Services and Purchasing Agreement(MSPA), posted at https://www.axon.com/legal/sales-terms-and-conditions,as well as the attached Statement of Work(SOW)for Axon Fleet and/or Axon Interview Room purchase, if applicable.You represent that you are legally authorized to sign this Agreement on behalf of your entity. If you do not have this authority, please do not sign this document. Signature: Date: Name(Print): Title: PO# (Or write N/A): Please sign and email to David DeRosa at dderosa@axon.com or fax to Thank you for being a valued Axon customer.For your convenience on your next order, please check out our online store buy.axon.com Quote: Q-155033-43189.674DD 'Protect Life'©and TASER®are registered trademarks of Axon Enterprise, Inc, registered in the U.S.©2013 Axon Enterprise, Inc.All rights reserved. 0-155033-43189.674D0 6